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Services - 394395-2014

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19/11/2014    S223

United Kingdom-Swindon: Research and development services and related consultancy services

2014/S 223-394395

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: UK Shared Businsess Services
Postal address: North Star House, North Star Avenue
Town: Swindon
Postal code: SN2 1FF
Country: United Kingdom
For the attention of: Alistair Staunton-Lambert
E-mail: alistair.staunton-lambert@uksbs.co.uk
Telephone: +44 1793867812

Internet address(es):

General address of the contracting authority: www.uksbs.co.uk

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
Official name: UK Shared Business Services Ltd
Postal address: North Star House, North Star Avenue
Town: Swindon
Postal code: SN2 1FF
Country: United Kingdom
Contact person: Alistair Staunton-Lambert
E-mail: expressionofinterest@ccs.gsi.gov.uk
Internet address: http://ccs.cabinetoffice.gov.uk/i-am-supplier/respond-tender

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Other: Public Procurement
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: Natural Environment Research Council
Postal address: Polaris House
Town: Swindon
Postal code: SN2 1EU
Country: United Kingdom

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
UK SBS PS140262 Programme Coordination: Environmental Risks to Infrastructure Innovation Programme.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 8: Research and development services

NUTS code UK UNITED KINGDOM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
UKSBS Shared Business Services Ltd as the Contracting Authority is putting in place an agreement, for the Natural Environment Research Council.
These bodies include but are not limited to the Natural Environment Research Council, Medical Research Council, The Engineering and Physical Sciences Research Council, The Economic and Social Research Council, The Science and Technology Facilities Council, The Arts and Humanities Research Council, The Biotechnology and Biological Sciences Research Council, The UKSBS Shared Business Services Ltd, Central Government Departments and their Agencies, Non Departmental Public Bodies, N.H.S. bodies, Local Authorities, Voluntary Sector Charities, and or other private organisations acting as managing agents or procuring on behalf of these UK bodies. (see section VI.3, Additional Information).
II.1.6)Common procurement vocabulary (CPV)

73000000 Research and development services and related consultancy services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
As part of a sustained, strategic focus on innovation, the Natural Environment Research Council (NERC) is launching a strategic investment through a 5-year Innovation Programme focusing on environmental risks to infrastructure.
NERC is seeking an individual or team to support and coordinate the delivery of this Innovation Programme working with leading infrastructure owners, operators and engineering consultancies to translate NERC science into tangible benefit to the UK economy.
NERC requires a fully-costed and detailed proposal from an individual or a suitably structured team to undertake a programme coordination and support role for the Environmental Risks to Infrastructure Innovation Programme (ERIIP). As an industry-academic collaborative programme, the ERIIP role will require a demonstrable track record of working closely with current and prospective industry members, the UK research base, and NERC.
The coordination role includes:
— communication of the scope of the ERIIP programme to stakeholders;
— supporting the development of high quality and innovative proposals for the managed funding calls; and;
— facilitation of knowledge exchange between industry, the UK research base and research councils.
Therefore, the ERIIP Programme Coordinator(s) will be tasked with enabling industry to engage in greater depth with the UK research community allowing businesses and their supply chains to more readily access new innovations, knowledge and technologies arising from NERC science and programmes.
The contract will be initially for 3 years, commencing February 2015, with the possibility of extending for up to a further 2 years following performance reviews.
About UK Shared Business Services.
Putting the business into shared services.
UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our customers improve efficiency, generate savings and modernise.
It is our vision to become the leading provider for our customers of shared business services in the UK public sector, continuously reducing cost and improving quality of business services for Government and the public sector.
Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations.
Core services include Procurement, Finance, Grants Admissions, Human Resources, Payroll, ISS, and Property Asset Management all underpinned by our Service Delivery and Contact Centre teams.
UK SBS is a people rather than task focused business. It's what makes us different to the traditional transactional shared services centre. What is more, being a not-for-profit organisation owned by its customers, UK SBS' goals are aligned with the public sector and delivering best value for the UK taxpayer.
UK Shared Business Services Ltd changed its name from RCUK Shared Services Centre Ltd in March 2013.
Our Customers.
Growing from a foundation of supporting the Research Councils, 2012/13 saw Business Innovation and Skills (BIS) transition their procurement to UK SBS and Crown Commercial Service (CCS) agree a Memorandum of Understanding with UK SBS to deliver two major procurement categories (construction and research) across Government.
UK SBS currently manages 700 m GBP expenditure for its Customers, our growth projections anticipate this will rise to 1bn GBP in 2013/14.
UK SBS is procuring the Contract as a central purchasing body for itself and Customers who are Other Public Bodies (OPB's). This means that OPB's referred to in the OJEU Notice may also participate in the Contract.
Detailed on the UK SBS Ltd website is a list of all organisations, institutes, centres and bodies (Authorised Entities) that may also use any appropriately advertised Contract let by UK Shared Business Services Ltd.
Estimated value excluding VAT:
Range: between 100 000 and 300 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Option to extend for a maximum 24 months (after annual reviews) upon expiry of initial 36 month period.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Participants will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required if considered appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Bids are to be priced in GBP.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Any consortium to have a designated lead service provider, all members will have joint and several liability in respect of the obligations and liabilities to the agreement and any subsequent contracts.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The government has set out the need for greater transparency across its operations to enable the public to hold public bodies and politicians to account. This includes commitments relating to public expenditure, intended to help achieve better value for money.
As part of the transparency agenda, government has made the following commitments with regard to procurement and contracting:
All new central government ICT contracts over the value of 10 000 GBP to be published in full online from July 2010
All new central government sourcing documents for contracts over 10 000 GBP to be published on a single website from September 2010, with this information to be made available to the public free of charge.
New items of central government spending over 25 000 GBP to be published online from November 2010.
All new central government contracts to be published in full from January 2011.
Suppliers and those organisations looking to bid for public sector contracts should be aware that if they are awarded a new government contract, the resulting contract between the supplier and government will be published. In some circumstances, limited redactions will be made to some contracts before they are published in order to comply with existing law and for the protection of national security.
Service providers must clearly demonstrate recent successful experience in similar projects and environments.
Potential suppliers will be excluded if one of the following applies, the supplier is in a state of bankruptcy, insolvency, compulsory winding up, administration, receivership, composition with creditors or any analogous state or subject to relevant proceedings, has been convicted of a criminal offence related to the business of professional misconduct, has committed an act of grave misconduct in the course of business has not fulfilled obligations relating to the payment of taxes is guilty of serious misrepresentation in supplying information required by the authority, is not in the possession of a licence or not a member of the appropriate trade or other organisation where the law requires it.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to a Request for Proposal).
This procurement will be managed electronically via the Crown Commercial Service's e-Sourcing Suite. To participate in this procurement, participants must first be registered on the e-Sourcing Suite.

If Bidders have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing'.

Please note that, to register, Bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.
Full instructions for registration and use of the system can be found at:

http://ccs.cabinetoffice.gov.uk/i-am-supplier/respond-tender

Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@ccs.gsi.gov.uk

Your email must clearly state:
— the name and reference for the procurement you wish to register for;
— the name of the registered supplier;
— the name and contact details for the registered individual sending the email.
Crown Commercial Service (CCS) will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite.
The registered user will receive a notification email to alert them once this has been done.
As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event.
Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information.
For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service (CCS) Helpdesk: Free-phone: +44 345 010 3503.

email: supplier@ccs.gsi.gov.uk

Training support to respond to a requirement is available to bidders at:

http://www.uksbs.co.uk/services/procure/Pages/supplier.aspx

Responses must be published by the date in IV.3.4.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to Request for Proposal).

The sourcing documents can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1.

We will also require to see at least one of the following documents.
Note — if you have been trading for more than 3 years we will require you to produce Document 1.
Document 1 — A copy of your audited accounts for the most recent 2 years;
Document 2 — A statement of your turnover, profit and loss account and cash flow for the most recent year of trading;
Document 3 — A statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position;
Document 4 — Alternative means of demonstrating financial status if trading for less than a year;
Document 5 — Parent Company accounts (if applicable);
Document 6 — Deeds or guarantee;
Document 7 — Accountants references;
Document 8 — Management accounts;
Document 9 — Financial projections including cash flow forecasts;
Document 10 — Details and evidence of previous contracts.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to Request for Proposal.

The sourcing documents can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1.

The Contracting Authority may have regard to any of the following means in its assessment:
(a) a list of the works carried out over the past five years or goods and services carried out in the past 3 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
— where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority;
— where the recipient was a private purchaser, by the purchaser's certification or, failing this, simply by a declaration by the economic operator.
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator's undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking's study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the Bidder or service provider is established, subject to that body's agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied:
(i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests;
(ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction:
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
UK SBS PS140262
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 13.1.2015 - 11:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
14.1.2015 - 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 15.1.2015 - 11:00

Place:

Electronically, via web based portal.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Contracting Authority expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates.
If the Contracting Authority decides to enter into a Contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded.
Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of Bidders.
UK Shared Business Services Ltd wishes to establish an agreement for use by the following UK public sector bodies (and any future successors to these organisations).
Core Customers: Associated Bodies.
The Contract will be open for use by all the Research Councils:
— The Science and Technology Facilities Council;
— The Medical Research Council;
— The Engineering and Physical Sciences Research Council;
— The Economic and Social Research Council;
— The Natural Environment Research Council;
— The Arts and Humanities Research Council;
— The Biotechnology and Biological Sciences Research Council; and;
— UK Shared Business Services Ltd (UK SBS).
Any Research Council institute, research facility, centre or unit may also use the Contract.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: UK Shared Business Services Ltd
Postal address: North Star House, North Star Avenue
Town: Swindon
Postal code: SN2 1FF
Country: United Kingdom
E-mail: policy@uksbs.co.uk
Internet address: www.uksbs.co.uk

VI.5)Date of dispatch of this notice:
17.11.2014