Services - 394511-2019

21/08/2019    S160

United Kingdom-Birmingham: Bicycles

2019/S 160-394511

Prior information notice

This notice is for prior information only

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: West Midlands Combined Authority
Postal address: 16 Summer Lane
Town: Birmingham
NUTS code: UK UNITED KINGDOM
Postal code: B19 3SD
Country: United Kingdom
E-mail: procurement.team@wmca.org.uk
Telephone: +44 3453036760

Internet address(es):

Main address: www.wmca.org.uk

Address of the buyer profile: https://wmca.bravosolution.co.uk/web/login.html

I.2)Information about joint procurement
I.3)Communication
Additional information can be obtained from the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

West Midlands Bike Share Scheme

Reference number: 02153-20192
II.1.2)Main CPV code
34430000 Bicycles
II.1.3)Type of contract
Services
II.1.4)Short description:

WMCA is seeking a single supplier to provide a high quality bike share scheme, with physical docking infrastructure with hybrid solutions, across the urban areas within each of the 7 constituent authorities (Birmingham, Coventry, Dudley, Sandwell, Solihull, Walsall and Wolverhampton).

WMCA expects to procure a supplier through a competitive dialogue process to be commenced following a market consultation day to be held in WMCA Offices in Birmingham on 5.9.2019. The purpose of the market consultation day is for WMCA to discuss its proposals for the scheme with potential suppliers with a view to preparing the procurement and informing the market of its procurement plans and requirements. Further details of this event are contained in Sections II.2.4) (description of the procurement) and VI.3) (Additional Information) of this notice.

II.1.5)Estimated total value
Value excluding VAT: 20 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
34431000 Non-motorised bicycles
39151100 Racking
72222300 Information technology services
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
Main site or place of performance:

West Midlands.

II.2.4)Description of the procurement:

Potential suppliers that are interested in a 30-60 minute slot to discuss the procurement with WMCA representatives, at the market consultation day, should register their interest on the Bravo Portal. Details of how to register on the portal and how to express an interest are included in Section VI.3). Please note the deadline to express an interest in the market consultation opportunity is 17.00 on 30.8.2019.

Participating suppliers will be required to present to the evaluation panel for 5-10 minutes, bring a bike for demonstration purposes and take part in a questions and answer session (which will be consistent for each participating supplier).

If more than 10 suppliers register an interest in discussions with WMCA, for administrative purposes, WMCA may instead conduct a serious of open discussions and ask for potential suppliers to complete a feedback questionnaire which will be made available at, or in advance of, the market consultation day. Further details of the format and allocated time slots will confirmed via the Bravo Solution portal during week commencing 2nd September.

Attendance at the market consultation day is not, in any event, a requirement for future progress in the procurement process and details of the outcomes from the day will be made clear in procurement documents related to this opportunity, once these documents are published.

Whilst the features of the scheme are to be finalised following the market consultation day, high level details are as follows:

1) The scheme will provide a minimum of 1 500 bikes placed in the 7 constituent authorities;

2) A services agreement between WMCA and its official bike share supplier which is expected to have an initial term of 4 years, with possible extensions exercisable at WMCA's discretion;

3) Bikes will be physically ‘docked’ in certain locations in city centres; and outside the city centre areas, it may be possible to provide geo-fenced docking stations (or similar) subject to the agreement of the local highway authority but WMCA's preference is for physical docking infrastructure due to WMCA's planning and streetscape requirements; and

4) The scheme will explore as an option, integration with the existing public transport payment system to offer a seamless, high quality transport service for people moving between different modes in the West Midlands.

Due to the requirement that the scheme of operated across 7 constituent authority areas, WMCA is not dividing the contract into lots, as the integration and cohesion of the scheme across these areas is fundamental to the success of the scheme.

Following the market consultation day, WMCA expects to publish a contract notice in relation to the opportunity in September 2019 with a preferred supplier being awarded a contract by March 2020.

Further information and a detailed specification will be contained in the tender documentation once the procurement is formally advertised following the market consultation day. The procurement process is being conducted pursuant to the Public Contracts Regulations 2015 and will be awarded as a services contract.

WMCA is considering opening up this opportunity to other authorities within the UK and will confirm its position on this following the market consultation day when the formal procurement process is commenced.

Please note, the figures stated in Sections II.1.5) and II.2.7) are currently only an estimated figure and are in no way guaranteed.

II.2.14)Additional information

For details of how to express an interest in the market consultation day please see Section VI.3) (Additional Information).

II.3)Estimated date of publication of contract notice:
20/09/2019

Section IV: Procedure

IV.1)Description
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no

Section VI: Complementary information

VI.3)Additional information:

Expressing an interest in the market consultation date:

Please register your company on our e-tendering portal (Bravo Solution). Instructions on how to register are located at: https://www.wmca.org.uk/media/1692/wmca_etendering_supplier_registration_guide_2016.pdf

Further key detail around expressing an interest in this exercise are listed below:

Portal Website: https://wmca.bravosolution.co.uk

PIN Title: West Midland Bike Share Scheme PIN

Bravo Solution Project Reference: project_293 — West Midlands Bike Share Scheme

Bravo Solution Response Reference: pqq_104 — Bike Share Scheme — market consultation response only — not evaluated

Once registered on the portal, please access Project_293 on our e-tendering portal and respond to PQQ_104 to submit company information and confirm your interest in attending the market consultation event on 5th September. This is not a formal PQQ or expression of interest in a tender exercise. It is to be used purely for suppliers to submit general information to WMCA and to express interest in taking part in a market consultation exercise.

Following the market consultation exercise, feedback from the event will be considered and built into the wider tender opportunity, which is expected to be published around September 2019.

Please fill in the qualification envelope (Bravo Reference: pqq_104 — Bike Share Scheme — market consultation response only — not evaluated by the closing date of 17.00 30.8.2019.

VI.5)Date of dispatch of this notice:
19/08/2019