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Services - 394662-2016

10/11/2016    S217

Belgium-Brussels: Acquisition of data on companies and other legal entities

2016/S 217-394662

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission, European Anti-Fraud Office (OLAF)
Postal address: rue de la Loi 200
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Postal code: 1049
Country: Belgium
E-mail: OLAF-FMB-TENDERS@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu/anti_fraud/index_en.htm
Address of the buyer profile: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1978
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1978
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Fight against fraud.

Section II: Object

II.1)Scope of the procurement

Acquisition of data on companies and other legal entities.

Reference number: OLAF/C3/76/2016.
II.1.2)Main CPV code
72320000 Database services
II.1.3)Type of contract
II.1.4)Short description:

The purpose is to conclude a framework service contract which will be used by OLAF in order to acquire data on companies and other legal entities to constitute a source of information as well as data input for analysis. OLAF is seeking a contractor that can provide a commercial database with comprehensive global coverage containing detailed data on a maximum of companies and entities worldwide and across all economic sectors.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
72314000 Data collection and collation services
II.2.3)Place of performance
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Main site or place of performance:

The main place of performance of services will be the premises of the European Anti-Fraud Office (OLAF) in Brussels.

II.2.4)Description of the procurement:

The database must contain at minimum information about the identification of the company, executives and shareholders, basic financial data, information about employment and the corporate structure. Information on the location of the company and its affiliates or branches, as well as information on the ownership links between companies are requested. The data shall also allow the identification of cross-border and domestic affiliates and branches, including their nature and number, and the corresponding participation and control percentages.

See technical specifications.

All data must be extracted from reliable sources. The database must contain the most recent data with historical data and be updated on a regular and timely basis at least once a month almost without exception. The product shall also allow the selection of certain data from the database for further analysis according to specified criteria, either by exporting the data with some add-in function or by manipulation of the data using associated software.

The database must be accessible to OLAF and can be used by official staff, working and/or cooperating exclusively on projects ordered by OLAF or actions within the mission of OLAF and requiring an access to the database. Services that ensure continuous accessibility to the database and its use (i.e. for user support, online help, backed up with a helpdesk contactable by phone and e-mail, training and documentation) must be included in the package.

Searches in the database should be possible on the basis of parts of the name of the company or national registration number/VAT number.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The framework contract will be awarded for an initial period of 1 calendar year and may be renewed annually up to 3 times. The overall duration of the framework contract shall not exceed 4 years. Its renewal will be automatic and under the same conditions.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See procurement documents — eTendering front office via link I.3) Communication.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 03/01/2017
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, French, Bulgarian, Danish, German, Greek, Estonian, Finnish, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 12/01/2017
Local time: 13:30

European Anti-Fraud Office, rue Joseph II 30, front desk, 1000 Brussels, BELGIUM.

Information about authorised persons and opening procedure:

Each tenderer may authorise 1 representative to attend the opening of the tenders.

The request to attend the opening session must be sent to: OLAF-FMB-TENDERS@ec.europa.eu by 23.12.2016 (16:00).

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Internet address: http://curia.europa.eu
VI.5)Date of dispatch of this notice: