Services - 394862-2017

06/10/2017    S192    - - Services - Contract notice - Open procedure 

United Kingdom-Coalville: Construction structures and materials; auxiliary products to construction (except electric apparatus)

2017/S 192-394862

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Midlands Housing Group
Memorial House, Stenson Road, Whitwick Business Park, Leicestershire
For the attention of: Rhona Bowditch
LE67 4JP Coalville
United Kingdom
Telephone: +44 1530278790
Fax: +44 1530276006

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: Xantive Supplier Platform — see section (VI.3)
Memorial House, Stenson Road
LE67 4JP Coalville
United Kingdom

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Xantive Supplier Platform
Memorial House, Stenson Road
LE67 4JP Coalville
United Kingdom

Tenders or requests to participate must be sent to: Xantive Supplier Platform
memorial House, Stenson Road
LE67 4JP Coalville
United Kingdom

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Repairs Management Tender.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 1: Maintenance and repair services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Our principal objective is to establish a primary contractor who will work alongside our Internal Maintenance Service (IMS) to deliver the responsive repairs and vacant (void) property refurbishments.
We expect to form a strong working relationship with the successful contractor, helping us grow as an organisation and supplement the needs across additional stock in due course.
The long term aim of EMHG is to deliver more and more of this work through capable internal resources. Hence this arrangement in this form has a five year life. Beyond that EMHG's needs will adapt and we will look to reassess those and establish a new arrangement to suit those circumstances.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 10 000 000 and 12 500 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.4.2018. Completion 31.3.2023

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
We want the successful supplier to provide a bond equivalent to 1 month's contract value as a guarantee of quality.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
In order to obtain information for this tender, bidders must log on to the ‘Tender Platform’ web site:

1) Click the link

If not already registered follow point 2 otherwise log in and follow point 5.
2) Click the link ‘Create a new organization account’.
3) Register an account.
4) Login with new details.
5) Click ‘Public Projects’ link at top right of screen.
6) Click ‘Create Invitation’ for the ‘(Repairs Management Tender)’ project.
7) Change Status to Accepted.
8) Complete questionnaire displayed and change status to ‘submitted’.
NOTE: Bidders will not be able to access the relevant information or to submit an application in any other manner.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

East Midlands Housing Group
Memorial House, Stenson Road, Whitwick Business Park
LE67 4JP Coalville
United Kingdom
Telephone: +44 1530278600
Internet address:
Fax: +44 1530276006

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: