Services - 39596-2022

25/01/2022    S17

France-Paris: Increase of Budget Ceiling for Consultancy for Services in the Field of Facility Management Framework Contracts Lot 1 and Lot 3

2022/S 017-039596

Contract award notice

Results of the procurement procedure

Services

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: European Securities and Markets Authority (ESMA)
Postal address: 201-203 rue de Bercy
Town: Paris
NUTS code: FR101 Paris
Postal code: 75012
Country: France
E-mail: procurement@esma.europa.eu
Internet address(es):
Main address: http://www.esma.europa.eu/page/procurement
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Increase of Budget Ceiling for Consultancy for Services in the Field of Facility Management Framework Contracts Lot 1 and Lot 3

Reference number: PROC/2021/18
II.1.2)Main CPV code
79993100 Facilities management services
II.1.3)Type of contract
Services
II.1.4)Short description:

The initial multiple FWCs in cascade require full services around soft facility management services such as reception, management of inventory and assets, post office, facility management support and helpdesk, handyman, travel arrangements and event planning, for their office and staff in Paris (ESMA) and Paris La Défense (EBA).

In 2021, EBA and ESMA did a re-estimation of their needs until the end of the contract. Both contracting authorities identify now the need to procure additional services versus the initial estimate.

II.1.6)Information about lots
This contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 3 850 000.00 EUR
II.2)Description
II.2.1)Title:

Reception and Hostess Services

Lot No: 1
II.2.2)Additional CPV code(s)
79992000 Reception services
II.2.3)Place of performance
NUTS code: FR1 Ile-de-France
II.2.4)Description of the procurement:

The initial multiple FWCs in cascade require full services around soft facility management services such as reception, management of inventory and assets, post office, facility management support and helpdesk, handyman, travel arrangements and event planning, for their office and staff in Paris (ESMA) and Paris La Défense (EBA).

In 2021, EBA and ESMA did a re-estimation of their needs until the end of the contract. Both contracting authorities identify now the need to procure additional services versus the initial estimate.

II.2.5)Award criteria
Price
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Handyman

Lot No: 2
II.2.2)Additional CPV code(s)
79992000 Reception services
II.2.3)Place of performance
NUTS code: FR1 Ile-de-France
II.2.4)Description of the procurement:

The initial multiple FWCs in cascade require full services around soft facility management services such as reception, management of inventory and assets, post office, facility management support and helpdesk, handyman, travel arrangements and event planning, for their office and staff in Paris (ESMA) and Paris La Défense (EBA).

In 2021, EBA and ESMA did a re-estimation of their needs until the end of the contract. Both contracting authorities identify now the need to procure additional services versus the initial estimate.

II.2.5)Award criteria
Price
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

This lot is not concerned by the change and has not been amended.

II.2)Description
II.2.1)Title:

Administrative and Facility Management Support

Lot No: 3
II.2.2)Additional CPV code(s)
79500000 Office-support services
79990000 Miscellaneous business-related services
II.2.3)Place of performance
NUTS code: FR1 Ile-de-France
II.2.4)Description of the procurement:

The initial multiple FWCs in cascade require full services around soft facility management services such as reception, management of inventory and assets, post office, facility management support and helpdesk, handyman, travel arrangements and event planning, for their office and staff in Paris (ESMA) and Paris La Défense (EBA).

In 2021, EBA and ESMA did a re-estimation of their needs until the end of the contract. Both contracting authorities identify now the need to procure additional services versus the initial estimate.

II.2.5)Award criteria
Price
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Security Guards

Lot No: 4
II.2.2)Additional CPV code(s)
79710000 Security services
II.2.3)Place of performance
NUTS code: FR1 Ile-de-France
II.2.4)Description of the procurement:

The initial multiple FWCs in cascade require full services around soft facility management services such as reception, management of inventory and assets, post office, facility management support and helpdesk, handyman, travel arrangements and event planning, for their office and staff in Paris (ESMA) and Paris La Défense (EBA).

In 2021, EBA and ESMA did a re-estimation of their needs until the end of the contract. Both contracting authorities identify now the need to procure additional services versus the initial estimate.

II.2.5)Award criteria
Price
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

This lot has not been awarded in the initial procurement procedure.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
  • New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive
Explanation:

The use of this procurement procedure is justified by the following change of needs affecting lot 1 and lot 3:

— EBA’s initial estimate of needs were done at the time the Agency was still located in London. Since the move to Paris on 3 June 2019, the service need has become clearer and aligned to the actual office configuration;

— ESMA has re-aligned its service needs to the actual consumption during the Covid-pandemic and on the basis of the revised use of the service at the light of the new-normal post-Covid situation that will imply the introduction of the flexi-desk policy.

In conclusion, EBA and ESMA did a re-estimation of their needs until the end of the contract. Both contracting authorities identify now the need to procure additional services versus the initial estimate.

Proposal and rules of application:

ESMA launched a special negotiated procedure without publication of a contract notice pursuant to point 11.1(e) and point 11.4 of Annex I of the Financial Regulation to increase the ceiling of the lot 1 and 3 of the multiple FWCs with the two contractors (in cascade).

This procedure can be used to increase the ceiling of the FWC provided that:

— the possibility was mentioned in the tender specifications of the initial FWC;

— the amendment is made at the latest three years following the conclusion of the initial FWC.

In addition, taking into account the principle of proportionality and by analogy to Article 172(3)(a) FR, the new services, shall not account for more than 50 % of the initial contract amount. The new services should be in conformity with the subject of the initial procurement procedure and should be requested because of change of both contracting authorities’ needs.

Moreover, a contract award notice must be published and the amendment will be reported in the annual list of 2021 contractors.

The current procedure is in line with all the conditions mentioned above.

IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 033-073168
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: ESMA/2019/04 AMD1 - First contractor in the cascade
Lot No: 1
Title:

Amendment 1 to FWC ESMA/2019/04 Reception and Hostess Services Lot 1

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
15/12/2021
V.2.2)Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: City One Accueil SAS
Town: Toulouse
NUTS code: FR France
Country: France
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 450 000.00 EUR
Total value of the contract/lot: 675 000.00 EUR
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: ESMA/2019/05 AMD1 - Second contractor in the cascade
Lot No: 1
Title:

Amendment 1 to FWC ESMA/2019/05 Reception and Hostess Services Lot 1

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
15/12/2021
V.2.2)Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Axcess SAS
Town: Boulogne Billancourt
NUTS code: FR France
Country: France
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 450 000.00 EUR
Total value of the contract/lot: 675 000.00 EUR
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: ESMA/2019/06 AMD1 - First contractor in the cascade
Lot No: 3
Title:

Amendment 1 to FWC ESMA/2019/06 Administrative Support and Facility Management Support Lot 3

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
15/12/2021
V.2.2)Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Serco Ltd
Town: Hook
NUTS code: UK United Kingdom
Country: United Kingdom
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 1 050 000.00 EUR
Total value of the contract/lot: 1 575 000.00 EUR
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: ESMA/2019/06 AMD1 - Second contractor in the cascade
Lot No: 3
Title:

Amendment 1 to FWC ESMA/2019/06 Administrative Support and Facility Management Support Lot 3

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
15/12/2021
V.2.2)Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Vector Synergy Ltd
Town: Poznan
NUTS code: PL Polska
Country: Poland
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 1 050 000.00 EUR
Total value of the contract/lot: 1 575 000.00 EUR
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrunewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: gc.registery@curia.europa.eu
Internet address: http://www.curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

See the internet address indicated in Section I.3) (document ‘Invitation to tender letter’).

VI.4.4)Service from which information about the review procedure may be obtained
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
VI.5)Date of dispatch of this notice:
13/01/2022