Services - 396614-2019

22/08/2019    S161    - - Services - Contract notice - Open procedure 

United Kingdom-Reading: Facilities management services

2019/S 161-396614

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
Reading
RG2 9AX
United Kingdom
E-mail: procurement@ecmwf.int
NUTS code: UKJ11

Internet address(es):

Main address: https://www.ecmwf.int/

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://procurement.ecmwf.int/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://procurement.ecmwf.int/
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://procurement.ecmwf.int/
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Meteorological Services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

ECMWF/ITT/2019/BOND10 Procurement of Facilities Management Services

Reference number: ECMWF/ITT/2019/BOND10
II.1.2)Main CPV code
79993100
II.1.3)Type of contract
Services
II.1.4)Short description:

The purpose of this tender is for ECMWF to enter into a contract for the provision of Facilities Management Services at ECMWF’s new site at Tecnopolo di Bologna.

This tender process will be split into 2 phases:

1) Pre-qualification Questionnaire (PQQ): The main objectives of this phase would be to understand supplier capabilities, experience and financial standing in order to shortlist suppliers for the Invitation to tender (ITT);

2) Invitation to tender: suppliers shortlisted following the PQQ will receive an Invitation to tender (ITT). Please note that the ITT will be a separate process restricted to suppliers shortlisted following the PQQ phase.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: ITH55
Main site or place of performance:

Tecnopolo di Bologna, Via Stalingrado, Bologna, ITALY.

II.2.4)Description of the procurement:

The purpose of this tender is for ECMWF to enter into a contract for the provision of facilities management services at ECMWF’s new site at Tecnopolo di Bologna.

This tender process will be split into 2 phases:

1) Pre-qualification questionnaire (PQQ): the main objectives of this phase would be to understand supplier capabilities, experience and financial standing in order to shortlist suppliers for the Invitation to tender (ITT);

2) Invitation to tender: suppliers shortlisted following the PQQ will receive an Invitation to tender (ITT). Please note that the ITT will be a separate process restricted to suppliers shortlisted following the PQQ phase.

The purpose of the pre-qualification questionnaire (PQQ) is for ECMWF to shortlist suppliers who have the required capabilities and experience to provide soft facilities management services at ECMWF's facility at Tecnopolo di Bologna, Via Stalingrado, Bologna, Italy from late 2019 onwards and to collect further information on additional optional Facility Management services that may be required at a later date.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

See ITT documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

See ITT documents.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/09/2019
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Italian
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 18/09/2019
Local time: 14:00
Place:

Reading, UK

Information about authorised persons and opening procedure:

N/a

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

The procurement for the contract will be conducted in accordance with ECMWF's procedures as set out in ECMWF's Invitation to Tender documents, which are available on ECMWF's eProcurement Portal (https://procurement.ecmwf.int/) and no other procedures will apply. In submitting this notice ECMWF does not waive the privileges and immunities granted to it by virtue of its status as an Intergovernmental Organisation or submit itself to any jurisdiction.

Tenders must be submitted using ECMWF's eProcurement Portal. Hard copy (paper) submissions will not be accepted. Suppliers must register their organisation on the eProcurement Portal to be able to access the ITT documents and to be able to submit a response to any ITTs.

The eProcurement Portal can be accessed from one of the following links: https://procontract.due-north.com or https://procurement.ecmwf.int (the latter redirects to the ProContract opportunities page).

VI.4)Procedures for review
VI.4.1)Review body
European Centre for Medium-Range Weather Forecasts
Shinfield Park
Reading
RG2 9AX
United Kingdom

Internet address: https://www.ecmwf.int/en/about/suppliers

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
European Centre for Medium-Range Weather Forecasts
Shinfield Park
Reading
RG2 9AX
United Kingdom

Internet address: https://www.ecmwf.int/en/about/suppliers

VI.5)Date of dispatch of this notice:
19/08/2019