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Forniture - 397364-2017

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10/10/2017    S194

Belgium-Brussels: ENI — Modernisation of air quality and radiation monitoring infrastructure

2017/S 194-397364

Supply contract notice

Location — Europe (non-EU) — Belarus

1.Publication reference:
EuropeAid/138790/DH/SUP/BY.
2.Procedure:
Open.
3.Programme title:
Strengthening air quality and environmental management in Belarus (SAQEM).
4.Financing:
Financing agreement ENI/2015/038-140.
5.Contracting authority:

European Union, represented by the European Commission on behalf of and for the account of the Republic of Belarus, Brussels, BELGIUM.


Contract specifications

6.Description of the contract:
The objective of the contract is to contribute to the modernisation of air quality and radiation monitoring infrastructure in the Republic of Belarus. The purpose of the contract is to procure, deliver, install and calibrate consistently with the existing data collection and processing systems mobile laboratories and stationary equipment.
7.Number and titles of lots:
6 lots:
Lots; titles:
1; laboratory equipment;
2; air quality monitoring stations and field instruments;
3; data collection and handling system;
4; emissions measurement and sampling devices;
5; calibration laboratory;
6; traffic sensor systems.


Terms of participation

8.Eligibility and rules of origin:
Participation is open to all natural persons who are nationals of, and legal persons (participating either individually or in a grouping — consortium — of tenderers) which are effectively established in, a Member State of the European Union or in an eligible country or territory as defined under the Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action (CIR) for the applicable instrument under which the contract is financed (see also item 22 below). Participation is also open to international organisations.
All supplies under this contract must originate in 1 or more of these countries.
9.Grounds for exclusion:
Tenderers must submit a signed declaration, included in the tender form for a supply contract, to the effect that they are not in any of the situations listed in point 2.3.3 of the ‘Practical Guide’.
10.Number of tenders:
Tenderers may submit only 1 tender per lot. Tenders for parts of a lot will not be considered. Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted for more than 1 lot. Tenderers may not submit a tender for a variant solution in addition to their tender for the supplies required in the tender dossier.
11.Tender guarantee:
Tenderers must provide a tender guarantee of 22 500 EUR for lot 1; 65 500 EUR for lot 2; 1 800 EUR for lot 3; 5 700 EUR for lot 4; 3 000 EUR for lot 5 and 14 000 EUR for lot 6 when submitting their tender. This guarantee will be released to unsuccessful tenderers once the tender procedure has been completed and to the successful tenderer(s) upon signature of the contract(s) by all parties. This guarantee will be called upon if the tenderer does not fulfil all obligations stated in its tender.
Note: If the successful tenderer provides a single tender guarantee for several lots, such guarantee will only be released upon signature of the contract(s) for the awarded lot(s).
12.Performance guarantee:
The successful tenderer will be asked to provide a performance guarantee of 5 % of the amount of the contract at the signing of the contract. This guarantee must be provided together with the return of the countersigned contract no later than 30 days after the tenderer receives the contract signed by the contracting authority. If the selected tenderer fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to the tenderer which has submitted the next cheapest compliant tender.
13.Information meeting and/or site visit:
No information meeting is planned.
14.Tender validity:
Tenders must remain valid for a period of 90 days after the deadline for submission of tenders. In exceptional circumstances, the contracting authority may, before the validity period expires, request that tenderers extend the validity of tenders for a specific period (see Article 8.2 of the instructions to tenderers).
15.Period of implementation of tasks:
365 days.


Selection and award criteria

16.Selection criteria:
The following selection criteria will be applied to tenderers. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole unless specified otherwise. The selection criteria will not be applied to natural persons and single-member companies when they are subcontractors:
1) Economic and financial capacity of tenderer (based on i.a. item 3 of the tender form for a supply contract). In the case of the tenderer being a public body, equivalent information should be provided:
a. the average annual turnover of the tenderer for the last 3 financial years for which accounts have been closed and are available must exceed its financial proposal for the lot(s) the tenderer is bidding;
b. current ratio (current assets/current liabilities) in the last financial year for which accounts have been closed and are available must be at least 1. In case of a consortium this criterion must be fulfilled by each member.
2) Professional capacity of tenderer (based on i.a. items 4 and 5 of the tender form for a supply contract):
at least 7 staff members of the tenderer have been working in fields related to this tender (supply and installation of air quality and radiation monitoring equipment) for the past 2 years and in the current year. Out of these 7 staff members, at least 3 must be permanent or must have multiple renewable definite contracts for the past 2 years and in the current year.
3) Technical capacity of tenderer (based on i.a. items 5 and 6 of the tender form for a supply contract):
in the last 5 years before the deadline for submission of tenders (11.12.2012–10.12.2017), the tenderer has delivered supplies and performed installation under at least 2 contracts for the supply and installation of air quality monitoring equipment with a cumulative total value exceeding its financial proposal for the lot(s) the tenderer is bidding.
This means that the contract the tenderer refers to could have been started or completed at any time during the indicated period but it does not necessarily have to be started and completed during that period, nor implemented during the entire period. Tenderers are allowed to refer either to projects completed within the reference period (although started earlier) or to projects not yet completed. In the first case the project will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, final acceptance). In the case of projects still ongoing only the portion satisfactorily completed during the reference period will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects completed) also detailing its value.
Capacity-providing entities:
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. Some examples of when it may not be considered appropriate by the contracting authority are when the tenderers rely in majority on the capacities of other entities or when they rely on key criteria. If the tenderer relies on other entities it must prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing a commitment on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator. Furthermore, the data for this third entity for the relevant selection criterion should be included in the tender in a separate document. Proof of the capacity will also have to be furnished when requested by the contracting authority.
With regard to technical and professional criteria, a tenderer may only rely on the capacities of other entities where the latter will perform the tasks for which these capacities are required.
With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.
Note: Tenderers submitting offers for more than 1 lot may only be awarded contract(s) for lot(s) for which they fully satisfy the selection criteria for the aggregate of their offered lots. If a tenderer submits the lowest technically compliant offer for more lots than can be awarded to him, the contracting authority will choose the lots to be awarded based on the most favourable overall solution taking into account the discounts offered.
17.Award criteria:
Price.


Tendering

18.How to obtain the tender dossier:

The tender dossier is available from the following Internet address: https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?ADSSChck=1500556176721&do=publi.detPUB&searchtype=AS&zgeo=35385&ccnt=7573878&debpub=01%2F01%2F2016&orderby=upd&orderbyad=Desc&nbPubliList=15&page=1&aoref=138790

The tender dossier is also available from the contracting authority. Tenders must be submitted using the standard tender form for a supply contract included in the tender dossier, whose format and instructions must be strictly observed.
Tenderers with questions regarding this tender should send them in writing to:

attention: Finance, Contracts and Audit Section, Delegation of the European Union to the Republic of Belarus, 34 A/2, Engels street, 220030 Minsk, BELARUS. Fax +375 17 289 12 81. E-mail: DELEGATION-BELARUS-CALLS@eeas.europa.eu

(mentioning the publication reference shown in item 1) at least 21 days before the deadline for submission of tenders given in item 19. The contracting authority must reply to all tenderers' questions at least 11 days before the deadline for submission of tenders. Eventual clarifications or minor changes to the tender dossier shall be published at the latest 11 days before the submission deadline on the EuropeAid website at https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?ADSSChck=1500556176721&do=publi.detPUB&searchtype=AS&zgeo=35385&ccnt=7573878&debpub=01%2F01%2F2016&orderby=upd&orderbyad=Desc&nbPubliList=15&page=1&aoref=138790

19.Deadline for submission of tenders:
11.12.2017 (12:00), local Minsk time.
Any tender received by the contracting authority after this deadline will not be considered.
20.Tender opening session:
11.12.2017 (15:00), local Minsk time at the Delegation of the European Union to the Republic of Belarus, 34 A/2, Engels street, 8th floor, Minsk, BELARUS.

Note: The visitors' registration procedure at the Delegation of the European Union to the Republic of Belarus requires that all persons who intend to attend the opening session announce their presence in advance using the following e-mail address: DELEGATION-BELARUS-CALLS@eeas.europa.eu

In order to enter the office of the Delegation on tender opening day, visitors are obliged to prove their identities by a valid identification document.
21.Language of the procedure:
All written communication for this tender procedure and contract must be in English.
22.Legal basis:
Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action and Regulation (EU) No 232/2014 of the European Parliament and of the Council of 11.3.2014 establishing a European Neighbourhood Instrument.
23.Additional information:
Opening hours of the contracting authority: every Belarusian working day 9:00–13:00 and 14:00–17:30.