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Belgium-Brussels: Support for the development and operation of a collaborative platform for the European citizens' initiative — pilot project
Section I: Contracting authority
Main address: http://ec.europa.eu/dgs/secretariat_general/index_en.htm
Address of the buyer profile: http://ec.europa.eu/citizens-initiative/public/welcome
Section II: Object
Support for the development and operation of a collaborative platform for the European citizens' initiative — pilot project.
In accordance with a request from the European Parliament, the Secretariat General of the European Commission (‘the Commission’) has the specific task of implementing a pilot project entitled ‘New technologies and information and communication technology (ICT) tools for the implementation and simplification of European citizens’ initiatives (ECI)’.
Off site, place of contractor.
In this context, the Commission will build an online collaborative platform on the ECI that offers support and advice on preparing initiatives. It shall help citizens interested in starting an ECI to find partners in Europe to form the required organisers' committee, formulate the content of their initiative in collaboration with more experienced participants, prepare campaigns, get funding, learn about best practices from other organisers and exchange experiences. The Commission will build and make available the platform's IT infrastructure. Preparing the content for the launch of the platform, running and promoting the platform, as well as contributing to its further development are the subject of this call for tender.
The platform will provide a news and discussion forum; i.e. online discussion and blog articles on ECI topics with a view to fostering interaction between members of the ECI community, information and best practice exchange, partner identification, etc.
The platform will also provide a helpdesk, which will consist of 2 components, i.e.:
1) a learning space providing guidance materials and an online course on relevant aspects on an ECI life cycle; and
2) an enquiries and direct support mechanism (in the context of which requests would be dealt with directly by the external partner or by the Commission depending on their nature and scope).
The pilot project is to be set up and carried out over a period of 12 months, with the platform's launch expected for spring 2018.
Depending on extension of pilot project.
Section III: Legal, economic, financial and technical information
The tenderers (and each member of the group in case of a joint tender) and subcontractors whose capacity is necessary to fulfil the selection criteria must provide the declaration on honour (see annex) signed and dated by an authorised representative, stating that they fulfil the selection criteria applicable to them individually. For the criteria applicable to the tenderer as a whole the tenderer (sole tenderer or leader in case of a joint tender) must provide the declaration on honour stating that the tenderer, including all members of the group in case of a joint tender and including subcontractors if applicable, fulfils the selection criteria for which a consolidated assessment will be carried out.
This declaration is part of the declaration used for exclusion criteria (see Section 4.1) so only 1 declaration covering both aspects should be provided by each concerned entity.
After the contract award, the successful tenderer will be required to provide the evidence mentioned below before signature of the contract and within a deadline given by the contracting authority. This requirement applies to each member of the group in case of a joint tender and to subcontractors whose capacity is necessary to fulfil the selection criteria.
A tenderer (or a member of the group in case of a joint tender, or a subcontractor) is not required to submit the documentary evidence if it has already been submitted for another procurement procedure and provided the documents were issued not more than 1 year before the date of their request by the contracting authority and are still valid at that date. In such cases, the tenderer must declare on its honour that the documentary evidence has already been provided in a previous procurement procedure, indicate the reference of the procedure and confirm that that there has been no change in its situation.
A tenderer (or a member of the group in case of a joint tender, or a subcontractor) is not required to submit a specific document if the contracting authority can access the document in question on a national database free of charge.
Tenderers must prove that they are allowed to pursue the professional activity necessary to carry out the work subject to this call for tenders. The tenderer (including each member of the group in case of a joint tender) must provide the following information in its tender if it has not been provided with the legal entity form:
— for legal persons, a legible copy of the notice of appointment of the persons authorised to represent the tenderer in dealings with third parties and in legal proceedings, or a copy of the publication of such appointment if the legislation applicable to the legal person requires such publication. Any delegation of this authorisation to another representative not indicated in the official appointment must be evidenced,
— for natural persons, if required under applicable law, a proof of registration on a professional or trade register or any other official document showing the registration number.
Section IV: Procedure
European Commission, Secretariat General, rue de la Loi 200, 1049 Brussels, BELGIUM.
2 authorised representatives of each tenderer may attend the opening of tenders, duly mandated by letter.
Tenderers who wish to attend the opening session have to inform by e-mail: SG-C4-ECI-STUDY@ec.europa.eu and specify the names of the persons who will attend the opening, at least 48 hours in advance.
Section VI: Complementary information
Internet address: http://curia.europa.eu
You may submit any observations concerning the award procedure to the contracting authority indicated under heading I.1.
If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Such complaint does not have as an effect either to suspend the time limit to launch an appeal or to open a new period for lodging an appeal.
Within 2 months of the notification of the award decision you may lodge an appeal to the body referred to in VI.4.1.