Supplies - 397454-2015

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11/11/2015    S218    Supplies - Contract notice - Open procedure 

United Kingdom-Edinburgh: Computer equipment and supplies

2015/S 218-397454

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Scottish Government
Postal address: Saughton House, Broomhouse Drive
Town: Edinburgh
Postal code: EH11 3XD
Country: United Kingdom
Contact person: Scottish Procurement
For the attention of: Gill McLeod
Telephone: +44 1312448186

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: National Records of Scotland

Official name: Historic Scotland

Official name: Disclosure Scotland

Official name: Registers of Scotland

Official name: Scottish Qualification Authority

Official name: Scottish Courts Service

Official name: Scottish Prison Service

Official name: Transport Scotland

Official name: The Scottish Government Core Directorates

Official name: Caledonian Maritime Assets Limited

Official name: Highlands and Islands Enterprise

Official name: Crown Office and Procurator Fiscal Service

Official name: Scottish Police Authority

Official name: National Museums of Scotland

Official name: Scottish Children's Reporter Administration

Official name: Scottish Enterprise

Official name: Scottish Environment Protection Agency

Official name: Scottish Legal Aid Board

Official name: Scottish Natural Heritage

Official name: Skills Development Scotland

Official name: Visit Scotland

Official name: Aberdeen City Council

Official name: Aberdeenshire Council

Official name: Angus Council

Official name: Argyll and Bute Council

Official name: City of Edinburgh Council

Official name: Clackmannanshire Council

Official name: Comhairle nan Eilean Siar

Official name: Dumfries and Galloway Council

Official name: Dundee City Council

Official name: East Ayrshire Council

Official name: East Dunbartonshire Council

Official name: East Lothian Council

Official name: East Renfrewshire Council

Official name: Falkirk Council

Official name: Fife Council

Official name: Glasgow City Council

Official name: Highland Council

Official name: Inverclyde Council

Official name: Midlothian Council

Official name: Moray Council, The

Official name: North Ayrshire Council

Official name: North Lanarkshire Council

Official name: Orkney Islands Council

Official name: Perth and Kinross Council

Official name: Renfrewshire Council

Official name: Scottish Borders Council

Official name: Shetland Islands Council

Official name: South Ayrshire Council

Official name: South Lanarkshire Council

Official name: Stirling Council

Official name: West Dunbartonshire Council

Official name: West Lothian Council

Official name: Scottish Fire and Rescue Service

Official name: Golden Jubilee Hospital (National Waiting Times Centre Board)

Official name: NHS 24

Official name: NHS Ayrshire and Arran

Official name: NHS Borders

Official name: NHS Dumfries and Galloway

Official name: NHS Education for Scotland

Official name: NHS Fife

Official name: NHS Forth Valley

Official name: NHS Grampian

Official name: NHS Greater Glasgow and Clyde

Official name: NHS Health Scotland

Official name: NHS Highland

Official name: NHS Lanarkshire

Official name: NHS Lothian

Official name: NHS Orkney

Official name: Healthcare Improvement Scotland

Official name: NHS Shetland

Official name: NHS Tayside

Official name: NHS Western Isles

Official name: Scottish Ambulance Service

Official name: The Common Services Agency for the Scottish Health Service

Official name: The State Hospital for Scotland

Official name: Fife College

Official name: Dundee & Angus College

Official name: Edinburgh College

Official name: West College Scotland

Official name: Glasgow Clyde College

Official name: Ayrshire College

Official name: City of Glasgow College

Official name: North East College Scotland

Official name: New College Lanarkshire

Official name: Glasgow Kelvin College

Official name: Borders College

Official name: Dumfries and Galloway College

Official name: Forth Valley College

Official name: Inverness College

Official name: Lews Castle College

Official name: Moray College

Official name: Newbattle Abbey College

Official name: North Highland College

Official name: Orkney College

Official name: Perth College

Official name: Sabhal Mor Ostaig

Official name: Shetland College

Official name: South Lanarkshire College

Official name: West Lothian College

Official name: SRUC

Official name: Edinburgh Napier University

Official name: Glasgow Caledonian University

Official name: Glasgow School of Art

Official name: Heriot-Watt University

Official name: Queen Margaret University

Official name: Robert Gordon University

Official name: Royal Conservatoire of Scotland

Official name: UHI Millennium Institute

Official name: University of Aberdeen

Official name: University of Abertay Dundee

Official name: University of Dundee

Official name: University of Edinburgh

Official name: University of Glasgow

Official name: University of St Andrews

Official name: University of Stirling

Official name: University of Strathclyde

Official name: University of the West of Scotland

Official name: Cairngorms National Park Authority

Official name: Office of Scottish Charity Regulator

Official name: Forestry Commission Scotland

Official name: Audit Scotland

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
National Framework for Workstation Client Devices.
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: Scotland.


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 5 000 000 and 10 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
The Scottish Ministers, acting through Scottish Procurement seek to establish a single supplier Framework Agreement for the provision of Fixed and Mobile Workstation Client Devices and associated services. The duration of the Framework Agreement will be up to 4 years. The estimated value range quoted in this notice are for a 4-year period. The Framework Agreement will be available for use by the Scottish Ministers (including Agencies), Scottish Non-Departmental Public Bodies, offices in the Scottish Administration which are not ministerial offices, cross-border public authorities within the meaning of section 88(5) of the Scotland Act 1998, the Scotland Office, the Scottish Parliamentary Corporate Body, councils constituted under section 2 of the Local Government etc. (Scotland) Act 1994, Scottish Fire and Rescue Service, the Scottish Police Authority, Scottish health boards or special health boards, all NHS Scotland, The Integrated Joint Boards established further to the Public Bodies (Joint Working) Act 2014, bodies registered as social landlords under the Housing (Scotland) Act 2001, Student Loans Company Limited, the Forestry Commission, the Commissioner of Northern Lighthouse operating as the Northern Lighthouse Board, Equality and Human Rights Commission, Business Stream Ltd, the Business Gateway National Unit at the Convention of Scottish Local Authorities, further or higher education institutions being fundable bodies within the meaning of section 6 of the further and Higher Education (Scotland) Act 2005, any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the foregoing, bodies financed wholly or mainly by 1 or more of the foregoing, bodies subject to management supervision by 1 or more of the foregoing and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by 1 or more of the foregoing. In addition to the contracting authorities listed, the framework agreement will be available to charities entered on the Scottish Charity Register and voluntary organisations entered on the Membership Database of the Scottish Council for Voluntary Organisations.

Information about Scottish Public Bodies is available at:

Information about the Review of Public Procurement in Scotland and links to the other Centres of Expertise are available at:

Note: the buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visit and search for project Code 10509 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.
II.1.6)Common procurement vocabulary (CPV)

30200000, 72500000, 30237000, 30214000, 30213100

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The scope of the framework is for the provision of Fixed and Mobile Workstation Client Devices, accessories and all services associated with the deployment of these devices.
Estimated value excluding VAT:
Range: between 5 000 000 and 10 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The initial contract duration will be 24 months. There will be the option to extend for a further period, or periods, up to a maximum of 24 months, giving a maximum contract duration of 48 months.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent Company and/or other guarantees of performance and financial liability may be required by Scottish Procurement. Participants will be advised during the procurement process if these are required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Where consortia or other groupings of organisations submit a bid, they must be bound jointly and severally. Such consortia or other groupings of organisations must nominate a lead member to deal with the Scottish Government on all matters relating to this procurement exercise.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As stated in the tender documentation, candidates may be excluded in accordance with Regulation 23 of the Public Contracts (Scotland) Regulations 2012.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
There will be a mandatory requirement to submit evaluation fixed and mobile workstation devices which meet the technical requirements detailed in the tender documentation. These devices will be subject to a rigorous technical evaluation to ensure they meet the minimum requirements of the framework in terms of specification, functionality, performance and lifespan. Evaluation devices must be submitted no later than 15:00 GMT on Tuesday 15.12.2015. There is a minimum requirement to provide fixed and mobile workstation client devices which meet the minimum technical specification, for the duration of the Framework Agreement.
The document titled ‘ITT — Minimum Specification — Workstation Client Devices’ refers and is located within the General Attachments area of PCS-Tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 44-075655 of 4.3.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
15.12.2015 - 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 15.12.2015 - 16:00


Saughton House, Broomhouse Drive, Edinburgh.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
(SC Ref: 419316).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: An economic operator that suffers or risks suffering loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: