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Supplies - 400676-2015

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13/11/2015    S220

United Kingdom-Newcastle upon Tyne: Petroleum products, fuel, electricity and other sources of energy

2015/S 220-400676

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: North East Procurement Organisation
Postal address: The Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
For the attention of: Miss Marie Perriam
E-mail: marie.perriam@nepo.org
Telephone: +44 1912613918

Internet address(es):

General address of the contracting authority: www.nepoportal.org

Address of the buyer profile: www.nepoportal.org

Electronic access to information: www.nepoportal.org

Electronic submission of tenders and requests to participate: www.nepoportal.org

Further information can be obtained from:
Official name: North East Procurement Organisation
Postal address: The Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
For the attention of: Miss Marie Perriam
E-mail: marie.perriam@nepo.org
Telephone: +44 1912613918

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
Official name: North East Procurement Organisation
Postal address: The Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
For the attention of: Miss Marie Perriam
E-mail: marie.perriam@nepo.org
Telephone: +44 1912613918

Tenders or requests to participate must be sent to:
Official name: North East Procurement Organisation
Postal address: The Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
For the attention of: Miss Marie Perriam
E-mail: marie.perriam@nepo.org
Telephone: +44 1912613918

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: Darlington Borough Council
Postal address: Town Hall
Town: Darlington
Postal code: DL1 5QT
Country: United Kingdom

Official name: Durham County Council
Postal address: County Hall
Town: Durham
Postal code: DH1 5UE
Country: United Kingdom

Official name: Gateshead Council
Postal address: Civic Centre, Regent Street
Town: Gateshead
Postal code: NE8 1HH
Country: United Kingdom

Official name: Hartlepool Borough Council
Postal address: Civic Centre, Victoria Road
Town: Hartlepool
Postal code: TS24 8AY
Country: United Kingdom

Official name: Middlesbrough Borough Council
Postal address: Middlesbrough House, 50 Corporation Road
Town: Middlesbrough
Postal code: TS1 2YQ
Country: United Kingdom

Official name: Newcastle City Council
Postal address: Civic Centre
Town: Newcastle upon Tyne
Postal code: NE1 8QH
Country: United Kingdom

Official name: North Tyneside Council
Postal address: Quadrant, Colbalt Business Park, Silverlink
Town: Newcastle upon Tyne
Postal code: NE27 0BY
Country: United Kingdom

Official name: Northumberland County Council
Postal address: County Hall
Town: Morpeth
Postal code: NE61 2EF
Country: United Kingdom

Official name: Redcar and Cleveland Borough Council
Postal address: Redcar and Cleveland House, Kirkleatham Street
Town: Redcar
Postal code: TS10 1RT
Country: United Kingdom

Official name: Stockton Borough Council
Postal address: Municipal Buildings, Church Road
Town: Stockton-on-Tees
Postal code: TS18 1LD
Country: United Kingdom

Official name: Sunderland City Council
Postal address: Civic Centre, Burdon Road
Town: Sunderland
Postal code: SR2 7SN
Country: United Kingdom

Official name: South Tyneside Council
Postal address: Town Hall and Civic Offices, Westoe Road
Town: South Shields
Postal code: NE33 2RL
Country: United Kingdom

Official name: Cleveland Fire Brigade
Postal address: Fire Brigade Headquarters, Endeavour House, Stockton Road
Town: Hartlepool
Postal code: TS25 5TB
Country: United Kingdom

Official name: Durham Constabulary
Postal address: Aykley Heads, County Durham
Town: Durham
Postal code: DH1 5TT
Country: United Kingdom

Official name: County Durham and Darlington Fire and Rescue Service
Postal address: Fire and Rescue Service Headquarters, Belmont Business Park
Town: Durham
Postal code: DH1 1TW
Country: United Kingdom

Official name: Northumbria Police
Postal address: Northumbria Police Force Headquarters, Forth Banks
Town: Newcastle upon Tyne
Postal code: NE1 3PH
Country: United Kingdom

Official name: Northumberland Fire and Rescue Service
Postal address: West Hartford Business Park
Town: Cramlington
Postal code: NE23 3JP
Country: United Kingdom

Official name: Tyne and Wear Fire and Rescue Service
Postal address: Tyne and Wear Fire and Rescue Service Headquarters, Nissan Way
Town: Sunderland
Postal code: SR5 3QY
Country: United Kingdom

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
EXT 104 — liquid fuels.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase

NUTS code UKC NORTH EAST (ENGLAND)

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 16

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 60 000 000 and 120 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
Framework contract for the supply of diesel, gas oil, kerosene and petrol to be delivered to specific locations throughout the North East of England.
II.1.6)Common procurement vocabulary (CPV)

09000000 Petroleum products, fuel, electricity and other sources of energy, 09132000 Petrol, 09134000 Gas oils, 09135000 Fuel oils

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The framework is for the supply of diesel, gas oil, kerosene and petrol. The framework has been split into 16 lots: 1 lot per product, per region. The framework will be a ranked framework and NEPO intends to award 2 Tenderers to each of the Framework lots for the Framework Period, to ensure business continuity at all times.
Organisations wishing to access NEPO agreement will be required to register as a NEPO Associate Member in the first instance.
Estimated value excluding VAT:
Range: between 60 000 000 and 120 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Durham diesel
1)Short description
Supply of diesel to sites within the Durham area.
2)Common procurement vocabulary (CPV)

09000000 Petroleum products, fuel, electricity and other sources of energy, 09132000 Petrol, 09134000 Gas oils, 09135000 Fuel oils

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Durham gas-oil
1)Short description
Supply of gas-oil to sites within the Durham area.
2)Common procurement vocabulary (CPV)

09000000 Petroleum products, fuel, electricity and other sources of energy, 09132000 Petrol, 09134000 Gas oils, 09135000 Fuel oils

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Durham kerosene
1)Short description
Supply of kerosene to sites within the Durham area.
2)Common procurement vocabulary (CPV)

09000000 Petroleum products, fuel, electricity and other sources of energy, 09132000 Petrol, 09134000 Gas oils, 09135000 Fuel oils

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Durham petrol
1)Short description
Supply of petrol to sites within the Durham area.
2)Common procurement vocabulary (CPV)

09000000 Petroleum products, fuel, electricity and other sources of energy, 09132000 Petrol, 09134000 Gas oils, 09135000 Fuel oils

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Northumberland diesel
1)Short description
Supply of diesel to sites within the Northumberland area.
2)Common procurement vocabulary (CPV)

09000000 Petroleum products, fuel, electricity and other sources of energy, 09132000 Petrol, 09134000 Gas oils, 09135000 Fuel oils

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Northumberland gas-oil
1)Short description
Supply of gas-oil to sites within the Northumberland area.
2)Common procurement vocabulary (CPV)

09000000 Petroleum products, fuel, electricity and other sources of energy, 09132000 Petrol, 09134000 Gas oils, 09135000 Fuel oils

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Northumberland kerosene
1)Short description
Supply of kerosene to sites within the Northumberland area.
2)Common procurement vocabulary (CPV)

09000000 Petroleum products, fuel, electricity and other sources of energy, 09132000 Petrol, 09134000 Gas oils, 09135000 Fuel oils

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Northumberland petrol
1)Short description
Supply of petrol to sites within the Northumberland area.
2)Common procurement vocabulary (CPV)

09000000 Petroleum products, fuel, electricity and other sources of energy, 09132000 Petrol, 09134000 Gas oils, 09135000 Fuel oils

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: Tees Valley diesel
1)Short description
Supply of diesel to sites within the Tees Valley area.
2)Common procurement vocabulary (CPV)

09000000 Petroleum products, fuel, electricity and other sources of energy, 09132000 Petrol, 09134000 Gas oils, 09135000 Fuel oils

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 10 Lot title: Tees Valley gas-oil
1)Short description
Supply of gas-oil to sites within the Tees Valley area.
2)Common procurement vocabulary (CPV)

09000000 Petroleum products, fuel, electricity and other sources of energy, 09132000 Petrol, 09134000 Gas oils, 09135000 Fuel oils

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 11 Lot title: Tees Valley kerosene
1)Short description
Supply of kerosene to sites within the Tees Valley area.
2)Common procurement vocabulary (CPV)

09000000 Petroleum products, fuel, electricity and other sources of energy, 09132000 Petrol, 09134000 Gas oils, 09135000 Fuel oils

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 12 Lot title: Tees Valley Petrol
1)Short description
Supply of petrol to sites within the Tees Valley area.
2)Common procurement vocabulary (CPV)

09000000 Petroleum products, fuel, electricity and other sources of energy, 09132000 Petrol, 09134000 Gas oils, 09135000 Fuel oils

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 13 Lot title: Tyne and Wear diesel
1)Short description
Supply of diesel to sites within the Tyne and Wear area.
2)Common procurement vocabulary (CPV)

09000000 Petroleum products, fuel, electricity and other sources of energy, 09132000 Petrol, 09134000 Gas oils, 09135000 Fuel oils

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 14 Lot title: Tyne and Wear gas-oil
1)Short description
Supply of gas-oil to sites within the Tyne and Wear area.
2)Common procurement vocabulary (CPV)

09000000 Petroleum products, fuel, electricity and other sources of energy, 09132000 Petrol, 09134000 Gas oils, 09135000 Fuel oils

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 15 Lot title: Tyne and Wear kerosene
1)Short description
Supply of kerosene to sites within the Tyne and Wear area.
2)Common procurement vocabulary (CPV)

09000000 Petroleum products, fuel, electricity and other sources of energy, 09132000 Petrol, 09134000 Gas oils, 09135000 Fuel oils

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 16 Lot title: Tyne and Wear petrol
1)Short description
Supply of petrol to sites within the Tyne and Wear area.
2)Common procurement vocabulary (CPV)

09000000 Petroleum products, fuel, electricity and other sources of energy, 09132000 Petrol, 09134000 Gas oils, 09135000 Fuel oils

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As specified within the tender document.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As specified within the tender document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As specified within the tender document.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As specified within the tender document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As specified within the tender document.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As specified within the tender document.
Minimum level(s) of standards possibly required: As specified within the tender document.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As specified within the tender document.
Minimum level(s) of standards possibly required:
As specified within the tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
A22N-RG4BUK
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 142-260617 of 25.7.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 18.12.2015 - 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
18.12.2015 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 18.12.2015 - 14:00

Place: Official name: Gateshead Council
Postal address: Civic Centre, Regent Street
Town: Gateshead
Postal code: NE8 1HH
Country: United Kingdom

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Representatives of Gateshead Council Legal Department.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 Months.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, candidates should register on the NEPO eTender system at https://www.qtegov.com/procontract/supplier.nsf/frm_supplier_registration_wizard_introduction?openform

Any queries regarding the procurement process or tender documents must be raised no less than 7 days before the tender return date, through the Q&A section on the NEPO eTender system. For any support in submitting your expression of interest or tender response, please contact the NEPO Portal helpdesk at +44 1912613940 or info@nepoportal.org

There are a number of help guides available on the portal. Reading these will assist the supplier in completing and submitting their responses. NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities. The agreement will be available for use by all NEPO Members within the North East region. A list of member organisations is available at: www.nepoportal.org

This agreement will also be made available to all current and future NEPO Associate Members throughout the North East region. A list of current NEPO Associate Members is available at: https://www.qtegov.com/systems/nepocms.nsf/vLiveDocsTitle/Current%20Associate%20Members

NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout the North East region (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services. Please see the following websites for further details:

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

http://www.education.gov.uk/edubase/home.xhtml

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://www.ukschoolsdirectory.net

https://www.gov.uk/find-school-in-englandapps.deni.gov.uk/appinstitutes/instmain.aspx

https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development

http://unistats.direct.gov.uk/institutions/

http://www.hefce.ac.uk/workprovide/unicoll/heis/

http://www.hefce.ac.uk/workprovide/unicoll/fecs/

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

https://www.gov.uk/government/organisations

http://www.dsdni.gov.uk/index/dsd_contact_us/dsd_our_offices.htm

http://www.ons.gov.uk/ons/publications/re-reference-tables.html?edition=tcm%3A77-336664

http://www.police.uk/forces.htm

http://www.police-information.co.uk/index.html

http://www.mcga.gov.uk/c4mca/mcga07-home.htm

http://www.fireservice.co.uk/information/ukfrs

http://www.fire.org.uk/fire-brigades.html

http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx

http://www.oscr.org.uk/

http://www.idea.gov.uk/idk/core/page.do?pageId=7175736

http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx

http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644

Organisations wishing to access NEPO agreement will be required to register as a NEPO Associate Member in the first instance.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: North East Procurement Organisation
Postal address: Guildhall
Town: Newcastle
Postal code: NE1 3AF
Country: United Kingdom
E-mail: marie.perriam@nepo.org
Telephone: +44 1912613924

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
10.11.2015