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Italy-Ispra: Supply of foodstuffs (fresh, frozen and tinned fish) for the canteen and clubhouse at the Joint Research Centre in Ispra (Varese), Italy
Section I: Contracting authority
Main address: http://ec.europa.eu
Address of the buyer profile: http://ec.europa.eu/oib/procurement_fr.htm
Section II: Object
Supply of foodstuffs (fresh, frozen and tinned fish) for the canteen and clubhouse at the Joint Research Centre in Ispra (Varese), Italy.
The contract involves the supply of fresh, frozen and tinned fish for all catering services of the Joint Research Centre in Ispra. This includes the supply of fish to the 2 self-service restaurants, 1 restaurant with table service, the cafeteria, as well as the clubhouse located outside the JRC.
Section III: Legal, economic, financial and technical information
the tenderer shall enclose with his tender all the documents and information required in point III.1 'Conditions for participation' of this notice and listed in Annex I 'Checklist of documents to be completed and provided' to the specifications.
The tenderer shall enclose a duly signed and dated solemn declaration stating that he is not in any of the situations which would exclude him from participating in a contract awarded by the European Union. The solemn declaration must take the form of the template published on the following page, in its entirety: http://ec.europa.eu/oib/procurement_fr.htm
NB: the successful tenderer must, on pain of exclusion, provide the following documentary evidence in support of the solemn declaration prior to signature of the contract.
NB: if groupings are awarded the contract, they must provide the solemn declaration along with the supporting documents and information for each individual member.
the tenderer must provide:
— copy of the financial statements (balance sheets and operating accounts) for the past 3 financial years, showing the annual pre-tax profit. If, for a valid reason, the tenderer is unable to provide them, he must enclose a statement as to annual pre-tax profits for the past 3 years. If the financial statements or the declaration show an average loss over the past 3 years, the tenderer must provide another document as proof of his financial and economic capacity, such as an appropriate guarantee from a third party (e.g. the parent company), statements from auditors, chartered accountants or equivalent,
— statement as to specific turnover in the past 3 years in the field covered by this contract.
— list of the main deliveries made by him over the past 3 years in the field of activity covered by this contract,
— proof that he complies with current national and Community legislation concerning HACCP (Hazard Analysis Critical Control Point). Means of proof accepted: copy of the HACCP manual or similar certificates,
— proof that he has a reliable self-inspection and traceability system (Regulation (EC) No 178/2002 of the European Parliament and of the Council). Means of proof accepted: copy of the register of batches and ingredient origins,
— proof that he is compliant as regards waste registers. Means of proof accepted: copy from the loading and unloading registers as well as identification forms for waste,
— proof that he does not use cold stores that use CFCs and HCFCs for storing chilled and frozen foods. Means of proof accepted: the instructions for cold storage use and maintenance, showing the type of gas used.
Section IV: Procedure
tenders will be opened at: OIB, CSM1, cours Saint-Michel 23 (entrée côté rue Père de Deken), 1040 Bruxelles, BELGIUM. The opening will be broadcast via videoconference to the Joint Research Centre in Ispra, at the following address: via E. Fermi 2749, bâtiment 66 — TP 660, 21027 Ispra VA, ITALY.
1 duly authorised representative per tenderer may attend the opening of tenders (a passport or identity card must be presented). Tenderers wishing to attend must inform Unit OIB.02.002 Public Procurement, in writing (see address details given in point I.1), no later than 2 working days prior to the opening session.
Section VI: Complementary information
36 months after award.
1) The specifications and additional documents (including questions and answers) will be available at the following web address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2961
Interested parties are invited to register via the website. They will then be notified by the online public procurement system of any updates available for this invitation to tender. Parties not registered on the site are requested to consult it regularly. The Commission cannot be held responsible should tenderers not be aware of any additional information on this invitation to tender given on this website.
The site will be updated regularly and it is the responsibility of tenderers to check for any updates and modifications during the tendering period.
Additional information on contract terms, contract renewals, conditions for participation, minimum levels of capacity required, total estimated contract volume, etc. can be found in the specifications available on the aforementioned website. No paper version will be issued. EMAS-certified since 2005, the OIB adopts an environmentally friendly attitude. EMAS is the eco-management and audit scheme, the EU voluntary instrument used by organisations to improve their environmental performance.
2) The multiple framework contract with a maximum of 2 contractors will run for an initial 12 months, and may be renewed by tacit agreement for 3 periods of 12 months.
3) Site visit/briefing: an optional site visit is planned in accordance with the procedures given in the letter of invitation to tender.
4) For further information on participating in invitations to tender and on the sequence of procedures for public procurement at the OIB, please consult the 'Guide for tenderers' and the brochure 'Doing business with the European Commission', accessible via the link:
Additional information about authorised persons and opening procedures: 1 duly authorised representative per tenderer may attend the opening of tenders (a passport or identity card must be presented), either in Brussels or Ispra.
Internet address: http://curia.europa.eu
within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.