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Supplies - 402220-2022

25/07/2022    S141

Belgium-Brussels: Supply and Installation of RFID Equipment: Automation of the Library for Collection Management, as Well as the Management of Reading Rooms

2022/S 141-402220

Contract notice


Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: European Parliament
Postal address: Rue Wiertz 60
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. Brussel-Hoofdstad
Postal code: 1047
Country: Belgium
Internet address(es):
Main address:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Supply and Installation of RFID Equipment: Automation of the Library for Collection Management, as Well as the Management of Reading Rooms

Reference number: EPRS/LIBS/SUP/22/012
II.1.2)Main CPV code
39155100 Library equipment
II.1.3)Type of contract
II.1.4)Short description:

The contract covers supply, delivery, installation and maintenance of the following hardware and services that must be provided: pads, RFID tags, self-service lending/return kiosks, anti-theft security gates, visitor counters, hand-held management readers, return box, user identification, associated software, project management and implementation, system monitoring and maintenance, training, collection encoding service, and supply of technical documents for training and for technical equipment.

Optional: reservation kiosks, smartphone application, and management software for library access and space booking.

II.1.5)Estimated total value
Value excluding VAT: 200 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
30199763 Theft protection labels
48000000 Software package and information systems
39155100 Library equipment
II.2.3)Place of performance
NUTS code: BE Belgique / België
NUTS code: FR France
NUTS code: LU Luxembourg
II.2.4)Description of the procurement:

Supply and installation of RFID equipment: automation of the library for collection management, as well as the management of reading rooms.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 200 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 22/09/2022
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, French
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 23/09/2022
Local time: 10:00

Online opening (streaming).

Information about authorised persons and opening procedure:

Only two representatives may attend. Tenderers failing to give notification will automatically refused.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Court of Justice of the European Union
Town: Luxembourg
Country: Luxembourg
Internet address:
VI.4.2)Body responsible for mediation procedures
Official name: The European Ombudsman
Town: Strasbourg
Postal code: 67000
Country: France
Internet address:
VI.5)Date of dispatch of this notice: