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United Kingdom-Edinburgh: Laboratory services
Section I: Contracting authority
Section II: Object
Provision of a Managed Service for Primary Hr-HPV Testing and Cytology-based Triage for NHS Scotland
NHS National Services Scotland are tendering on behalf of Lanarkshire Health Board and Greater Glasgow Health Board (the “Health Boards”) for a Managed Service Contract (the “Contract”) for a single Contractor for the provision of primary Hr-HPV testing and cervical cytology at the 2 Processing Laboratories and associated transport of samples to ensure a managed service is delivered for Scotland. Each Health Board will enter into its own Contract with the successful Contractor.
The service will be delivered from 2 NHS Scotland sites:
University Hospital Monklands (UHM) within Lanarkshire Health Board
Queen Elizabeth University Hospital within Greater Glasgow Health Board
This Contract is for the implementation and management of primary High Risk Human Papillomavirus (Hr-HPV) testing for Cytology based triage to a re-configured Scottish Cytology Screening Programme.
Hr-HPV testing will replace cervical cytology as the primary screening method and reflex to cytology-based tests as the triage for women who test positive for High Risk Human Papillomavirus.
The operational service vision for the primary Hr-HPV testing and cytology-based triage service is one which includes supply and provision of all liquid based cytology consumables including the logistics of transferring the sample to the site of laboratory testing. Once in the laboratory, the workflow will be managed electronically from test requesting to reporting through laboratory test result algorithms, with the Hr-HPV testing analyses performed on automated platforms, uni-directionally interfaced to a data management system (Scottish Cervical Call Recall System (SCCRS)) using barcode labelling and primary tube sampling for positive sample identification, sample traceability and archiving to minimise transcription and sample handling errors. Following Hr-HPV testing, selected samples will then undergo Cytology based triage with the eventual provision of a definitive result and recommended management in the format of an electronic report.
The following Selection Criteria (with weightings) will be used to select the 5 highest scoring Contractors, who have achieved a score of at least 50 %:
— Evidence of Prior Experience (Managed Service) (20 %);
— Evidence of Prior Experience (Implementation of IT connectivity) (25 %);
— Level of Automation of Pre-Analytics and Integration with HPV Platform (25 %);
— Engineering/Field Service Staff Call-out timescale (15 %);
— Number of Available Engineering/Field Service Staff (5 %);
— Number of dedicated Training Staff (5 %);
— Reduction of Environmental Impact (5 %).
Section III: Legal, economic, financial and technical information
The following list provides details of the sections within the European Single Procurement Document (ESPD) that must be completed. The ESPD is located within the PQQ_3552 Provision of a Managed Service Contract for Primary High-Risk HPV (Hr-HPV) Testing and Cytology-based Triage.
4B.1.1: Contractors will be required to have a minimum “general” yearly turnover of 3 600 000 GBP for the last 3 years;
4B.2.1: Contractors will be required to have a minimum yearly turnover of 3 600 000 GBP for the last 3 years in the business area covered by the contract;
4B.5.1/4B.5.2: It is a requirement of this contract that contractors hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
— Employer’s (Compulsory) Liability Insurance = 5 000 000 GBP,
— Public Liability Insurance = 10 000 000 GBP,
— Product Liability Insurance = 10 000 000 GBP.
The following sections within the ESPD must be completed.
All tendered services and products must fully comply with the NHS Requirement in the tender documents.
4C.1.2: Contractors will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice;
4C.2: Contractors will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control;
4C.8.1: Contractors will be required to confirm their average annual manpower for the last 3 years;
4C.8.2: Contractors will be required to confirm their number of managerial staff for the last 3 years;
4C.10: Contractors will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract;
4C.12: If awarded to the Contract Potential Contractors must provide evidence that tendered products are CE marked. Evidence should be in the form of certification issued by a notified body;
4D.1: Quality Management Procedures.
1) The contractor must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent)
2) The contractor must have the following:
(a) A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the contractor has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation;
(b) Documented procedures for periodically reviewing, correcting and improving quality performance including processes for ensuring that the contractor’s quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance;
(c) A documented process for ensuring that quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance. The contractor must be able to provide copies of their organisation’s documentation procedures, that meet current agreed good practice. These must include the arrangements for quality management throughout the contractor’s organisation. They must set out how the contractor’s organisation will carry out its policy, with a clear indication of how the arrangements are communicated to the workforce;
(d) Documented arrangements for providing the contractor’s workforce with quality related training and information appropriate to the type of work for which this organisation is likely to bid. This will demonstrate that the organisation has in place and implements training arrangements to ensure that its workforce has sufficient skills and understanding to discharge their various responsibilities. These must include a Programme of training that will keep the workforce up to date with required knowledge about quality related issues, including copies of job profiles; training manuals and records;
(e) Documented arrangements that your organisation has a system for monitoring quality management procedures on an on-going basis. The contractor’s organisation must be able to provide evidence of systematic, periodic review and improvement of quality in respect of output and general performance;
(f) Documented arrangements for ensuring that the contractors apply quality management measures that are appropriate to the work for which they are being engaged;
(g) A documented process demonstrating how the contractor deals with complaints. The contractor must be able to provide details of how their organisation maintains records of any complaints received and how corrective measures are carried out to prevent re-occurrence.
Included in the Procurement documents.
Section IV: Procedure
Section VI: Complementary information
The Authority is entitled at its sole discretion to extend the duration of the Contracts by up to 60 months.
Provisional timetable for recourse to these options — 57 months (from award of the contract).
While the Authority is conducting this Procurement Exercise, the intention upon Award of Contract is that each of Greater Glasgow Health Board and Lanarkshire Health Board will enter into separate Agreements with the successful contractor for the supply of their specific requirements.
The estimated Contract value entered at Section II.1.5 is based on the maximum period of both the Contract and all possible extensions.
The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 11061. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
The contractor may choose to subcontract a part of the Managed Services and this must be fully detailed in their tender, along with the ESPD completed by the relevant subcontractor and the measures in place to manage the subcontractor through the Prime Contractor.
It is not appropriate for parts of the Managed Service to be subcontracted after the Contract has been awarded and therefore contractors are not required to use the PCS Portal to advertise for sub-contract work.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Community Benefits requirements will be included in the Procurement Documents and the contractor will be required to propose Community Benefits as part of their response.
Due to the length of the Community Benefits description, the information cannot be replicated here and contractors should access and become familiar with the Community Benefits requirements provided in the Invitation to Tender.
The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the contract agreement which notification will contain among other information, a summary of the reasons why the economic operators was unsuccessful. The notification will incorporate a “standstill period” of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority dispatches the notice(s) and the date on which the Authority proposes to conclude the relevant contract agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the contract agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the contract agreement has been entered into include the setting aside of the decision to award the Framework Agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the Framework Agreement has been entered into will not affect the Framework Agreement unless grounds for the imposition of special penalties under the Public Contracts(Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the contract agreement has been entered into are limited to the award of damages.