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Belgium-Brussels: Hire and maintenance of water coolers
Section I: Contracting authority
Section II: Object
Hire and maintenance of water coolers.
— Hire of water coolers (with cup holders) supplied in bottles and to be delivered to the buildings of the contracting authorities.
— Hire of water coolers (with cup holders) connected to the mains water supply in buildings of the contracting authorities.
— Supply of additional accessories such as cup holders, cup supports, bottle covers, bottle racks, taps, connections, etc.
— Supply of consumables such as cups, reusable bottles, cleaning sprays, activated carbon filters, etc.
— Installation, testing, commissioning, assistance and maintenance services, as well as any training for operators.
— Repair services (labour, spare parts and transport).
— Removal services (removal — transport — reinstallation).
Section III: Legal, economic, financial and technical information
the tenderer shall enclose a 'Legal entities' form accompanied by an official document proving the establishment of the entity concerned and the country where the tenderer has his head office or is domiciled. He must also provide all the documents and information required in point III.1 'Conditions for participation' of this notice and listed in Annex I 'Checklist of documents to be completed and provided' to the tender specifications.
The tenderer shall enclose a duly signed and dated solemn declaration stating that he is not in any of the situations which would exclude him from participating in a contract awarded by the European Union. The solemn declaration must take the form of the template published on the following page, in its entirety: http://ec.europa.eu/oib/procurement_fr.htm
NB: the successful tenderer must, on pain of exclusion, provide the following documentary evidence in support of the solemn declaration prior to signature of the contract.
NB: if groupings are awarded the contract, they must provide the solemn declaration along with the supporting documents and information for each individual member.
The tenderer shall provide an authorisation from the FASFC for the marketing of foodstuffs (wholesale beverage trade — water coolers).
the tenderer must provide:
— copy of the financial statements (balance sheets and operating accounts) for the past 3 financial years, showing the annual pre-tax profit. If, for a valid reason, the tenderer is unable to provide them, he must enclose a statement as to annual pre-tax profits for the past 3 years. If the financial statements or the declaration show an average loss over the past 3 years, the tenderer must furnish another document as proof of his financial and economic capacity, such as the appropriate guarantee from a third party (e.g. the parent company), statements from auditors, chartered accountants or equivalent,
— statement as to specific annual turnover related to this contract, realised during the past 3 financial years.
to be selected, the tenderer must provide proof of an average specific annual turnover for the past 3 financial years of 300 000 EUR.
— solemn declaration listing the main services provided over the past 3 years in the field covered by this contract. It should specify the amounts and duration, as well as the contact details of the public or private recipients of the services provided. The contracting authority reserves the right to verify the information provided and to ask the recipients of the services mentioned how satisfied they were with the services provided by the tenderer.
— work instructions listing the current procedures used by the tenderer's staff during delivery, installation and sanitary maintenance of water coolers,
— self-declaration or evidence of a partnership with a collector of electrical and electronic waste in accordance with the WEEE Directive.
for the list of the main services provided in the past 3 years, provide evidence of 10 contracts related to the object of this contract with a minimum annual value of 1 500 EUR each.
The instructions should include at least the following information: hygiene/workwear rules, installation rules for mains water coolers, installation rules for bottle water coolers.
Section IV: Procedure
Office pour les infrastructures et la logistique — Bruxelles (OIB), bâtiment CSM1, cours Saint-Michel 1 (entrée côté rue Père de Deken 23), 1040 Bruxelles, BELGIUM.
1 duly authorised representative per tenderer may attend the opening of tenders (a passport or identity card must be presented). Tenderers wishing to attend must inform Unit OIB.02.002 Public Procurement, in writing (see address details given in point I.1), no later than 2 working days prior to the opening session.
Section VI: Complementary information
36 months after award.
1) The specifications and additional documents (including questions and answers) will be available at the following web address:
Interested parties are invited to register via the website. They will then be notified by the online public procurement system of any updates available for this invitation to tender. Parties not registered on the site are requested to consult it regularly. The Commission cannot be held responsible should tenderers not be aware of any additional information on this invitation to tender given on this website.
The website will be updated regularly; it is the responsibility of tenderers to check for any updates and modifications during the tendering period.
Additional information on contract terms, contract renewals, conditions for participation, minimum levels of capacity required, total estimated contract volume, etc. can be found in the specifications available on the aforementioned website. No paper version will be issued. EMAS-certified since 2005, the OIB adopts an environmentally friendly attitude. EMAS is the eco-management and audit scheme, the EU voluntary instrument used by organisations to improve their environmental performance.
2) Executive agencies may be included in the contract as contracting authorities (within a limit of 10 % of the total contract value and for all the executive agencies taken together) if, at the time of publication of this invitation to tender, they were not yet officially set up or in the process of being set up and, consequently, no formal designation could be specified in the invitation to tender documents (where applicable).
3) For further information on participating in invitations to tender and on the sequence of procedures for public procurement at the OIB, please consult the 'Guide for tenderers' and the brochure 'Doing business with the European Commission', accessible via the link:
within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.