Services - 406185-2020

31/08/2020    S168

Belgium-Brussels: Financial and Compliance Audit of European Political Parties and Political Foundations

2020/S 168-406185

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Parliament — Directorate-General for Finance
Postal address: rue Wiertz, 60
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Postal code: B-1047
Country: Belgium
Contact person: José Luis Acedo Castro
E-mail: dgfins.Marches@ep.europa.eu
Internet address(es):
Main address: http://www.europarl.europa.eu
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=6420
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=6420
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Financial and Compliance Audit of European Political Parties and Political Foundations

Reference number: EP/FINS 2020-101
II.1.2)Main CPV code
79212000 Auditing services - JA18 - QB57
II.1.3)Type of contract
Services
II.1.4)Short description:

Financial and compliance audit of European political parties and political foundations for 2020-2024.

II.1.5)Estimated total value
Value excluding VAT: 2 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
79212100 Financial auditing services
II.2.3)Place of performance
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
II.2.4)Description of the procurement:

The European Parliament requires audit reports of the annual financial statements of European political parties and European political foundations. The audit reports must cover the reliability of the annual financial statements and the legality and regularity of the revenue and expenditure incurred.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

3 annual renewal.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Point 15.1 of the tender specifications — legal and regulatory capacity.

The tenderer is required to be registered as auditor and hold an authorisation proving that it is authorised to perform the contract in its country of establishment or be a member of a specific professional organisation.

In the case of groups of economic operators, each member will furnish proof of authorisation to perform the contract.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Point 15.2 of the tender specifications — financial and economic capacity.

In respect of the framework contract which is the subject of this invitation to tender, the European Parliament furthermore requires tenderers to have a minimum financial and economic capacity, which will be assessed on the basis of the following information:

— minimum annual turnover of EUR 800 000;

— operating profit over the last 2 financial years;

— positive working capital over the last 2 financial years;

— information on the annual accounts showing ratios between assets and liability;

— minimum level of professional risk indemnity insurance sufficient to cover the risk of the audits performed under the framework contract.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Point 15.3 of the technical specifications — technical and professional capacity.

In respect of the framework contract which is the subject of this invitation to tender the European Parliament requires tenderers to have the following technical and professional capacity:

— tenderer has the technical and professional capacity, to carry out the requested services in the place where the accounts of the parties/foundations are located in accordance with the international standards on auditing and both the applicable national rules and regulations and international accounting standards defined in Article 2 of Regulation (EC) No 1606/2002;

— tenderer has experience in the requested services as evidenced by the qualifications, both educational and professional, of the tenderer's managerial staff and those of the persons responsible for carrying out the service. Tenderer (himself or by subcontracting) is able to carry out the services in the language of the accounts to be audited. The assigned personnel has knowledge of such languages and the knowledge of the rules and regulations applicable to accounting in the respective EU Member State;

— tenderer is able to report in English or French and provide any information in one of these languages;

— tenderer guarantees independent opinion on the accounts and operations of a party or a foundation.

The successful tenderer must not have any contractual relationship for any of the parties/foundations for the duration of the framework contract with the European Parliament. If a tenderer currently has such a contractual relationship with one of the entities, he needs to disclose it and if his tender under the present procedure is successful, he will end that contractual relationship as a condition precedent for appointment as auditor. It would be accepted that, for the ongoing year 2020 only, he could complete his assignment as an accountant of the party/foundation but must provide evidence that there is a separation between the tenderer's accounting department and auditing department and that no conflict of interest between the accounting and auditing activity will occur. Annex 10 must be completed and included with the tender.

III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Auditors.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 01/10/2020
Local time: 23:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 06/10/2020
Local time: 10:00
Place:

Luxembourg.

Information about authorised persons and opening procedure:

Only two representatives by tenderer may attend.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

July 2025.

VI.3)Additional information:

The European Parliament reserves the right to use a negotiated procedure without prior publication of a contract notice under point 11.1 e) and subject to the conditions set out in point 11.4 of Annex I of the financial regulation, for new services consisting in the repetition of similar services entrusted to the economic operator to which the same contracting authority awarded an original contract, provided that those services or works are in conformity with a basic project for which the original contract was awarded after publication of a contract notice. This basic project shall indicate the extent of possible new services or works and the conditions under which they will be awarded.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the Court of Justice of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 433766
Internet address: http://curia.europa.eu
VI.4.4)Service from which information about the review procedure may be obtained
Official name: General Court of the Court of Justice of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 433766
Internet address: http://curia.europa.eu
VI.5)Date of dispatch of this notice:
19/08/2020