Denmark-Taastrup: Architectural and related services
Contract notice – utilities
Section I: Contracting entity
Main address: http://www.dsb.dk
Address of the buyer profile: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/63264
Section II: Object
Procurement of lead consulting services in regards to design of repair and maintenance facilities (RMF) for electric trains
DSB is tendering for a lead consultant to design three (3) repair and maintenance facilities (RMFs). It is a major project for DSB and DSB expects to enter into contract with a lead consultant, who has experience and motivation for a large scale project.
The RMFs will support the new electric trains. Currently, DSB is in the process of buying new electric trains to support operation of regional and national lines in Denmark. This requires an upgrade of the existing network of DSB workshop facilities. The new RMFs are expected to be located in Fredericia, Copenhagen, and Aarhus. The Fredericia RMF is an extension to an existing DSB workshop north of Fredericia Station, and will be the first of the 3 new RMFs, planned to start operation by the end of 2023. The new trains will be delivered, tested and prepared for operation in Fredericia. The Copenhagen and Aarhus RMF's are expected to start operation late 2024.
DS'B expects the RMF's to be located in Fredericia, Aarhus and Copenhagen
DSB is tendering for a lead consultant to design three (3) repair and maintenance facilities (RMFs). It is a major project for DSB and DSB expects to enter into contract with a lead consultant who has the experience and the motivation for at large scale project such as this. The RMFs will exclusively support the new electric trains that DSB is in the process of buying. The new RMFs are expected to be located near Fredericia, Copenhagen and Aarhus. The design shall cover both buildings and infrastructure such as layout of tracks and overhead powerlines. The contract will cover conceptual design, basic design, preliminary design, tender project, execution project, execution including construction management and handing over as lead consultant. Furthermore, the services of the lead consultant cover the tendering of the execution of the 3 RMFs. Please refer to the tender documentation for a detailed description of the services to be provided by the lead consultant.
Each RMF will contain maintenance facilities (primarily a workshop and a wheel lathe) operated by the supplier of the trains and service facilities (primarily for train wash, cleaning, sanitary works, stabling and shunting),operated by DSB. DSB is aiming at a set of workshop functions and installations that are standardized across the 3 sites, thereby allowing for maximum flexibility when it comes to exchange of staff, accumulated knowledge, procedures, machinery etc.
The future track layout of all 3 RMF’s shall incorporate a large degree of flexibility that allows for an effective workflow and throughput of trains. It should be possible for an incoming train to reach any of the facilities directly, without being blocked by other trains that are currently serviced at other facilities.
The lead consultant will operate in an organization with a large variety of shareholders and with important interfaces towards other projects. Planning and managing 3 parallel RMF’s (projects) requires coordination and Programme management skills.
The train supplier of the new trains is expected to be known mid 2020. The lead consultant will thus have important information about the train type quite late in the design process, which the lead consultant will have to consider when planning and managing the projects (RMF’s). This also means that the tendered draft contract is flexible in terms of the final services and deliverables of the lead consultant e.g. the draft contract provides DSB with the possibility of downscaling the scope of services, changing the procurement strategy for the RMF’s and also downscaling the number of RMF’s.
The exact content of the services to be provided by the lead consultant under the lead consulting agreement is subject to negotiations, c.f. Tender Conditions section 5.
If more than the required number of applicants fulfill the minimum requirements, see section III.1.2, the selection of the applicants that will be invited to submit tenders will be based on an evaluation of which applicants have documented the most relevant references in comparison to the agreement described in sections II.1.4 and II.2.4.
It will be regarded positively in the assessment if the references show the applicant’s ability and experiences in regards to:
The design of buildings/constructions which in regard to complexity, economic scale and nature of services covered by the contract has similarities to the agreement as described in sections II.1.4, II.2.4 and II.2.6. Examples of buildings and constructions with similarities to the agreement are projects combining design of buildings and infrastructure and infrastructure projects. It will be regarded positively if the applicant in the references had the role as lead consultant in the design phase.
Section III: Legal, economic, financial and technical information
The applicant must submit a completed version of the European Single Procurement Document (ESPD, including Part IV, section B, which shall contain information concerning the financial ratios and average annual turnover described below (A-C).
DSB intends to ask the applicants to provide documentation for the information provided in the ESPD regarding financial and economic standing, after the pre-qualification of the tenderers. DSB will set an appropriate deadline of no less than 2 and a half weeks to submit the documentation. DSB recommends that the applicants assure that they will be able to submit the documentation within the appropriate deadline. Before awarding the Agreement, the tenderer to whom DSB intends to award the Agreement must provide documentation that the tenderer is not subject to the mandatory grounds for exclusion as set out in section 135 (1) and (3) of the Danish Public Procurement Act. To the extent, such documentation has already been submitted during the tender process, the tenderer shall only resubmit the required documentation if the documentation is no longer deemed valid.
The documentation must be submitted within an appropriate deadline set by DSB of not less than 2 and a half weeks (18 calendar days) calculated from receipt of the request. DSB recommends that the applicants assure that they will be able to submit the documentation within the appropriate deadline.
Minimum level(s) of standards possibly required:
(a) An average total annual turnover of at least 100 000 000,00 DKK within the last 5 financial years;
(b) An average solvency ratio of at least 20 % within the last 3 financial years. The solvency ratio is calculated by dividing equity with total assets (equity/total assets*100);
(c) An average EBIT margin of at least 5 % — calculated by dividing EBIT with turnover (EBIT/turnover*100) within the last 3 financial years.
If the applicant is relying on the capacity of one or more other entities, the applicant must prove that the necessary resources from the supporting entity/entities will be made available to the applicant e.g. by producing an undertaking on the part of those entities to that effect, cf. Letter of commitment to the Tender conditions. If the applicant is awarded the lead consulting agreement, the supporting entity/entities shall undertake joint and several liability and cosign the lead consulting agreement.
The applicant may provide up to a maximum of 5 references that DSB will use in the assessment for choosing the limited number of applicants to be invited, cf. above section II.2.9).
Each reference should address the following issues:
— name of the economic entity delivering the reference,
— description of the project, including the type of building or construction (new building/construction, refurbishment, renovation, industrial plant),
— description of the form of consultancy, whether it was lead consultancy, shared consultancy or sub-consultancy and the applicant’s part/role,
— description of whether the execution of the project was done as a general contract, multidisciplinary contracts, design and build contract or a trade contract,
— description of the services provided by the applicant including design in all phases and other services such as program or project management, construction management, services in the execution phase, services related to railways, tracks, traffic and repair and maintenance facilities etc.
— gross area,
— total contract value of the entire project in DKK excluding VAT,
— the fee paid to the applicants for the services provided in DKK excluding VAT,
— the collaboration with third parties such as other consultants,
— date for handover of the building / construction,
— the name of the client.
It is a requirement that the references provided concern projects where hand over is completed. DSB has chosen to only allow for references where handover of the building/construction has taken place within the past 5 years prior to the deadline for submission of application for pre-qualification. All references provided by the applicant should be listed in the ESPD of the applicant (lead consultant) or lead of the consortium. The applicant may also provide the description of the references in a separate document, however, the ESPD of the applicant / lead of the consortium should contain a list of names of the references.
Each reference must not exceed 2-A4 pages. If a description of a reference exceeds more than 2-A4 pages. DSB will disregard any pages above 2 A4 pages.
If the applicant is relying on the capacity of one or more other entities, the applicant must prove that the necessary resources from the supporting entity/entities will be made available to the applicant, for example by producing an undertaking on the part of those entities to that effect, cf. Letter of Commitment.
The applicant may only rely on the capacity of another entity in regard, to technical and professional ability where the latter will perform the services for which these capacities are required.
If the applicant is a group of economic operators (e.g. a consortium), the consortium may as a whole submit 5 references. If the applicant relies on the capacity of one or more other entities, a maximum of 5 references maybe submitted for the applicant and the supporting entities together.
If more than 5 references are submitted, DSB will take the newest references into consideration first (calculated from the date of handing over of the project.)
If it cannot be determined which references are the newest, DSB will draw lots among the references submitted.
DSB does not intend to ask the applicants to provide further documentation for the information provided in the ESPD regarding technical and professional ability, see section III.1.3) of the Contract Notice. However, DSB reserves the right to contact the applicant/tenderer and/or the recipients of the deliveries in order to verify the information stated in Part IV, section C in the ESPD.
The lead consultant is expected to provide an on demand bank guarantee, please refer to the Lead Consulting Agreement section 11, however DSB's requirements regarding this guarantee may be subject to negotiations during the tender process. Thus, the requirements for the guarantee may be changed or withdrawn entirely according to DSB's decision.
The lead consultant agreement is based on ABR18.
Section IV: Procedure
Section VI: Complementary information
1) Re. the ESPD: The applicant shall complete and submit the electronic ESPD which serves as preliminary evidence of the conditions for participation in the tender procedure, including the grounds for exclusion. Guidance the completion and submission of the ESPD can be found in Enclosure RfP to the tender conditions;
2) An economic operator may only submit one application to participate. “Economic operator" shall be defined as a single economic operator or a group of economic operators (a consortium). In addition, 2 or more economic operators who are part of the same legal group may not submit more than one application to participate, unless the economic operators can demonstrate that their participation in the tender process is and continuously will be autonomous and independent. “The same legal group" shall be defined as entities covered by Directive 2013/34/EU art. 22(1). The same applies if an economic operator participates in more than one pre-qualification application e.g. alone and in a consortium, alone and as a supporting entity or in a consortium and as a supporting entity. DSB will, where appropriate, request additional information from such applicants to verify that their participation in the tender process is and continuously will be autonomous and independent. If this cannot be verified, DSB may not take either of the applications into consideration. The same principle applies if the situation arises during the tender procedure;
3) Questions concerning the application for participation may be submitted at the “QnA” section in EU Supply where answers will also be made available. Applicants are encouraged to keep updated on this website;
4) The signing of the agreements is subject to political approval, incl. final approval of the funding of the project from the Finance Committee of the Danish Parliament;
5) Re. items II.1.5) and II.2.6) The figure stated in section II.1.5) and II.2.6) is a rough estimate stated solely forgiving interested parties an impression of the scope of the agreement;
6) DSB reserves the right, at any time during the tender procedure, to request an applicant to provide documentary proof, see section 151 of the Danish Procurement Act (Act no. 1564 of 15.12.2015), if required to ensure the proper execution of the procedure;
7) It is emphasised that all requirements that are not essential elements, c.f. Tender Conditions clause 7, may in principle be subject to negotiation and may be changed or withdrawn according to DSB's decision.Thus, DSB encourages the applicants who can comply with the essential elements (and fulfill the minimum requirements for participation, c.f. section III.1.2) to apply for pre-qualification, even if the applicant cannot comply with all requirements. For further information refer to Tender Conditions clause 5 regarding topics for negotiation.
Internet address: https://erhvervsstyrelsen.dk/klagevejledning-0
In accordance with the act on the Complaint Board for Public Procurement, appeals regarding failure to become pre-qualified shall be submitted to the Complaint Board for Public Procurements within 20 calendar days, counting from the date after issue of notification to applicants regarding which applicants have been pre-qualified, cf. Section 2 (1) of the Act, if this notification includes a brief account of the relevant reasons for the decision. Other appeals must be submitted to the Complaint Board for Public Procurement within 45 calendar days after publication of announcements on a concluded contract in the Official Journal of the European Union.
Internet address: http://www.kfst.dk
Information on certificates required in public procurement in the EU