Services - 406830-2019

29/08/2019    S166    - - Services - Contract notice - Competitive procedure with negotiation 

United Kingdom-Coventry: Mechanical engineering installation works

2019/S 166-406830

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Coventry City Council
Earl Street
United Kingdom
Contact person: Procurement Services
NUTS code: UKG33

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

COV — UK BiC — Mechanical Installation Engineers

Reference number: 8130
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

UK BiC requires a team of mechanical installation engineers to oversee the arrival of all the facility equipment on site, at UK BiC, between November 2019 and July 2020. It may be that other items of equipment are delivered outside of this time window and if this is the case, the project envisages that this will be the same team who oversee installation.

The contract is likely to include: unload equipment from supplier delivery vehicles, check and unpack the equipment within the facility and then place in situ as detailed by the project team in agreement with the equipment supplier. Furthermore, you will be expected to engage with the individual equipment suppliers (and the Cat B fit out team on site) to make the appropriate connections.

We reserve the right to have an option for equipment storage within this agreement, if it becomes necessary.

II.1.5)Estimated total value
Value excluding VAT: 1 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKG33
Main site or place of performance:


II.2.4)Description of the procurement:

An accelerated competitive with negotiation tender is being carried out to establish a contract with one supplier for mechanical installation engineering at the UK BiC facility within Coventry. Any items of equipment delivered outside of the main timetable are also envisaged to be installed by the supplier appointed within this agreement.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

Option to extend for up to a further 3 x 12 months if required.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 5
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

This project is not currently funded by EU funds but the Council reserves the right to use such funds should they become available.

II.2.14)Additional information

If there is a longer term requirement for this contract, then the value estimated in this notice may be higher than is currently envisaged.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Competitive procedure with negotiation
Accelerated procedure

This procurement is being undertaken on an urgency basis and as such the Provisions of Regulation 29(10) shall apply, due to the fact that the time limit laid down in the regulations are impracticable for the award of this contract to ensure the start date is met. This contract needs to be in place ahead of equipment arrival at UK BiC whereby the individual contracted dates are already set.

IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 116-284777
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 12/09/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 17/09/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
VI.3)Additional information:

UKBIC is part of the UK government’s Faraday Battery Challenge. On the 29.11.2017, it was announced the consortium (Coventry City Council, Coventry and Warwickshire Local Enterprise Partnership and WMG, at the University of Warwick),had been awarded a grant through a competition led by the advanced propulsion centre and supported by Innovate UK, to establish a new national facility. Opening in 2020, the UKBIC delivers on the UK’s Industrial Strategy’s ‘Future of Mobility’ Grand Challenge. It fills a strategic gap in the UK-facilitating scale up to high volume processes for battery materials, cells, modules and packs primarily for the automotive sector with wider application. Planned cell production lines will be used to develop and prove materials, cell designs, manufacturing processes and parameters ‘at rate’ prior to full plant investments. Further info can be found at

VI.4)Procedures for review
VI.4.1)Review body
Coventry City Council
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: