Services - 407875-2022

27/07/2022    S143

Belgium-Brussels: Renovation and Maintenance of the Exhibition Space of the Parlamentarium, the European Parliament Visitors’ Centre in Brussels

2022/S 143-407875

Contract notice

Services

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: European Parliament, Directorate-General for Communication (COMM), Directorate for Visitors, Parlamentarium Unit
Postal address: Rue Wiertz 60
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. Brussel-Hoofdstad
Postal code: 1047
Country: Belgium
E-mail: PLM-AWD-2022-16@europarl.europa.eu
Internet address(es):
Main address: www.europarl.europa.eu/tenders/invitations.htm
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=11300
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Renovation and Maintenance of the Exhibition Space of the Parlamentarium, the European Parliament Visitors’ Centre in Brussels

Reference number: COMM/AWD/2022/16
II.1.2)Main CPV code
92521100 Museum-exhibition services
II.1.3)Type of contract
Services
II.1.4)Short description:

The Parlamentarium is the European Parliament’s Visitors’ Centre in Brussels. With a surface area of approximately 5 200 m2, its exhibition charts the path towards European integration, how the European Parliament works and how its Members operate to meet the challenges of today to improve life for its citizens. The exhibition is available in all of the European Union’s 24 official languages and is suitable for visitors of all ages.

The subject of this call for tender is:

• to identify solutions to develop, define and implement a multi-annual plan for the full renovation of the exhibition;

• providing ongoing exhibition maintenance of Parlamentarium.

At the end of this procedure, two framework contracts will be concluded:

• one for the implementation of the identified solution for the full renovation of the exhibition; and

• one, with the same contractor, for the maintenance of the current and the newly renovated exhibition.

II.1.5)Estimated total value
Value excluding VAT: 20 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
30200000 Computer equipment and supplies
32322000 Multimedia equipment
45212312 Exhibition centre construction work
51611100 Hardware installation services
71220000 Architectural design services
71240000 Architectural, engineering and planning services
71242000 Project and design preparation, estimation of costs
72200000 Software programming and consultancy services
79932000 Interior design services
71248000 Supervision of project and documentation
II.2.3)Place of performance
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. Brussel-Hoofdstad
II.2.4)Description of the procurement:

The renovation of the exhibition space means development, definition and implementation of a new functional and interpretive plan for Parlamentarium. The proposed solution shall include architectural services, media production services, hardware services and fit out services. Exhibition maintenance consists of the totality of corrective, regular upkeep and content update services needed to ensure the smooth functioning of the Parlamentarium’s current and future exhibitions, and the ongoing maintenance of Station Europe, the European Parliament's visitors’ welcome point.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 20 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The total duration of the framework contract for the renovation of the Parlamentarium exhibition shall be maximum five years, an initial one-year contract, renewable up to four times.

The total duration of the framework contract for the maintenance of the Parlamentarium exhibition shall be maximum ten years, an initial one-year contract, renewable up to nine times.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Maximum value for the renovation of the exhibition space of the Parlamentarium: EUR 13 000 000.

Maximum value for the maintenance of the current and the newly renovated exhibition: EUR 7 000 000.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

See Article I.7 in the draft framework contracts.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:

For the renovation: a total duration of maximum five years is needed for the phased implementation of the new exhibition. For the maintenance: a total duration of 10 years is required to provide the regular maintenance services over the life cycle of the new exhibition.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 17/10/2022
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 21/11/2022
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

There will be a compulsory visit to the premises. The economic operators authorised to attend this visit are those to whom an invitation to participate to the dialogue will be addressed. Further details are provided in the Conditions for the participation in the competitive dialogue.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2600
VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Town: Strasbourg
Country: France
VI.4.4)Service from which information about the review procedure may be obtained
Official name: General Court of the European Union
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2600
VI.5)Date of dispatch of this notice:
20/07/2022