Works - 40811-2018

30/01/2018    S20    - - Works - Contract notice - Restricted procedure 

United Kingdom-Paisley: Construction work

2018/S 020-040811

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
University of the West of Scotland
High Street
United Kingdom
Telephone: +44 1418483647
NUTS code: UKM83

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

Lanarkshire Campus: E2 Labs Fit Out

Reference number: UWS/2017/007
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

The University of the West of Scotland (the Client), are seeking to instruct a Principal Contractor to successfully deliver a Laboratory fit out project (2 095 m2) within a shell space located within the New Lanarkshire Campus. The Contractor is required to integrate this fitout with the landlords Cat A installations, whilst ensuring the project is delivered to programme within financial constraints.

II.1.5)Estimated total value
Value excluding VAT: 5 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM83
NUTS code: UKM95
Main site or place of performance:

UWS Lanarkshire Campus, Hamilton International Technology Park, Glasgow

II.2.4)Description of the procurement:

The University of the West of Scotland (the Client), will procure a Contractor on a SBCC D&B form of contract to deliver Sport and Science teaching and research facilities on level 2 of Edzell Building. The Contractor is required to deliver a Laboratory fit out project within an operational education campus the ongoing of the New Lanarkshire Campus, which totals circa 28 199 m2.

Due for completion in two sections, this project will see the Laboratories and supporting infrastructure delivered within a shell space located within the New Campus and the contractor instructed will integrate works with the landlords Cat A installations.

Whilst a phased approach to delivery is likely to be required, the client is reviewing options and as such, we have alternative programmes within which illustrate the indicative project durations under two options, with important similarities being that the design for all works is to be delivered in a continuous phase, whilst construction may be delivered in a sectional completion basis (on a circa 70 / 30 financial split) or in a single construction period.

The Contractor’s attention is drawn to the requirement that the Consultants are appointed sub-consultants of Faithful+Gould to RIBA Stage 3. The Contractor is required to accept Novation of the agreed terms of appointment between Faithful+Gould and each sub-consultant. The Contractor will take full responsibility for the services of the Consultants and for all design produced by them, including those carried out prior to their appointment by the Contractor.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical / Weighting: 60
Price - Weighting: 40
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 5
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Envisaged number of candidates: 5.

Objective criteria for choosing the limited number of candidates:

This Procurement process will be conducted through the use of the Restricted Procedure.

It is critical that bidders read Section III 1.1, III 1.2 and III 1.3 and Section VI.3 of this Contract Notice and the links to the relevant Sections and Parts of the ESPD (Scotland) to understand the requirements of this Contract.

ESPD submissions shall be evaluated in the following way:

— Questions within Part III (all sections) and Part IV (Sections A, B, C and D) are minimum standards and will be evaluated on a pass/fail basis apart from Part IV Q4C.1 and Q4C.4 which will be scored,

— Question 4C.1 and 4C.4 within Part IV Section C (Technical and Professional Ability) has been allocated the below weighing:

Q4C.1 — 90 % (Q1. Case studies of lab fit-out projects — 40 %, Q2. Key personnel and supply chain — 20 %, Q3. Mitigated risk — 20 %, Q4. Community Benefits - 10 %.).

Q4C.4 — 10 %.

Each part of Q4C.1 and Q4C.4 will be objectively evaluated using the following criteria:

0 — Unacceptable — Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

1 — Poor — Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/capacity/capability.

2 — Acceptable — Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

3 — Good — Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to clients.

4 — Excellent — Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

Bidders will be allocated a score for each question, from which a total score will be awarded. The five bidders with the highest score will be shortlisted and invited to tender stage.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

List and brief description of selection criteria:

This section refers to ESPD (Scotland) Section IV Part B:

Q4B.2.1 Bidders will be required to have a minimum yearly ("specific") turnover of 7 000 000 GBP for the last 3 years in the business area covered by the contract.

Q4B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

Q4B.4 The University will use the following ratios to evaluate a bidders financial status:

Profitability — this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio.

Liquidity — this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to one then it is a pass for this ratio.

Gearing — this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100 % it is considered a pass for this ratio.

Bidders must provide the name and value of each of the 3 ratios within their response to ESPD Q4B.4. UWS requires bidders to pass 2 out of the 3 financial ratios above.

Where 2 or 3 of the 3 ratios cannot be met, UWS may take the undernoted into consideration when assessing financial viability and the risk to UWS, providing that the Bidder can supply evidence to substantiate any of the mitigating criteria when requested to do so. The following list is not exhaustive and other criteria may be considered where proposed by a bidder as mitigating factors:

Would the bidder have passed the checks if prior year accounts had been used?

Were any of the poor appraisal outcomes "marginal"?

Does the bidder operate in a market which, traditionally, requires lower liquidity or higher debt finance?

Does the bidder have sufficient reserves to sustain losses for a number of years?

Does the bidder have a healthy cashflow?

Is the bidder profitable enough to finance the interest on its debt?

Is most of the bidder's debt owed to group companies?

Is the bidder's debt due to be repaid over a number of years, and affordable?

Have the bidder's results been adversely affected by "one off costs" and / or "one off accounting treatments"?

Do the bidder's auditors (where applicable) consider it to be a "going concern"?

Do Dunn & Bradstreet, Equifax or equivalent consider the bidder to be a "going concern"?

Will the bidder provide a Parent Company Guarantee?

Is the bidder the single supplier/source of the Goods/Works/Services in the marketplace?

UWS will request submission of and assess the bidders financial accounts, and may use Dunn & Bradstreet, Equifax or equivalent verification systems to validate the information provided.

Q4B.5.1 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 10 000 000 GBP

Public Liability Insurance = 10 000 000 GBP

Professional Indemnity Insurance = 5 000 000 GBP

Q4B.6 Bidders will be required to provide 3 years audited accounts or equivalent when requested, prior to the finalisation of the envisaged shortlist of bidders for ITT stage.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

List and brief description of selection criteria:

This section refers to ESPD (Scotland) Section IV Part C:

Q4C.1.2 — Bidders will be required to provide three examples that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of the Contract Notice that have taken place in the last 5 years. Bidders will be score as per the below requirements.

1) Provide three (3) case studies of lab fit-out projects (similar to E2 Lab fitout Stage 2 Report) carried out in an operational environment, in the value range 3m - 7m GBP delivered within the previous five years including client reference letters — (weighted 40 %);

Max 1 x A4 sheet (double sided) per case study plus client reference letters.

2) Provide details of your proposed key personnel and supply chain for this project demonstrating the role they will take and the experience, qualification, skills and expertise which are specifically suitable to the requirements of this project. This should include an organisation chart and also one page CV’s for key personnel including availability – (weighted 20 %).

Max 2 x A4 (double sided) plus 1xA4 (single sided) per CV.

3) Provide three (3) examples from similar type contracts, carried out within the previous five years (note: previous case studies can be used again), of how you have mitigated the risk of (weighted 20 %):

— increases in cost during the post contract phase including lessons learned,

— the project extending beyond the Completion Date including lessons learned.

Max 1 x A4 sheet (double sided) per example.

4) Provide three (3) case studies of Community Benefits delivered on three separate contracts in the previous five (5) years in the range 2m - 7m GBP including (weighted 10 %):

— Client details,

— contract description,

— value of the contract,

— the number of new entrant weeks delivered,

— contracts awarded to SME’s, Third Sector Organisations and Supported Business’s,

— educational /community initiatives.

Max 1 x A4 sheet (single sided) per example.

Q4C.4 — Bidders will be required to demonstrate the relevant supply chain management systems used in similar contracts including but not limited to (weighted 10 %):

— Approach to the Selection of sub-contractors and supply chain partners, including experience of adhering to the clients' internal procurement procedures,

— Management of sub-contractors/supply chain partners performance in the delivery of the contract to the client, including use of performance management processes such as KPI's and addressing any performance issues,

— Dispute Resolution processes in relation to both the client and sub-contractors / supply chain partners,

— Approach to encouraging fair working practices throughout the supply chain,

— payment terms for subcontractors and how you ensure and measure that payments are made on time to sub-contractors,

— experience with Project Bank Accounts.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

The Form of Contract to be used will be SBCC Design and Build 2016.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 28/02/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 06/04/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The following information relates to ESPD (Scotland) Section IV Part D (Quality Assurance Schemes and Environmental Management Standards):

Q4D.1 — (Quality Assurance Schemes) The bidder shall hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).

Q4D.1 — (Health and Safety Procedures) — The bidder shall hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

Q4D.2 — (Environmental Management Standards) The Bidder shall hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate.

Freedom of information.

Where any bidder considers any information submitted as part of their ESPD submission commercially confidential, they must notify the UWS prior to the ESPD deadline via PCS-T and the UWS will provide a template for completion.

Furthermore, shortlisted bidders at ITT stage will be required to confirm prior to award of any contract that you will be in a position to submit a Freedom of Information appendix. This will be for information only and will not be scored.

— Form of tender.

Shortlisted bidders will be required at ITT stage to submit a signed Form of Tender prior to the award of contract.

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is project_10078. For more information see:

A sub-contract clause has been included in this contract. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

The delivery of Community Benefits shall be a contractual requirement and shall be scored at both the selection and award stages. The delivery of “new entrants” will be on the basis of 52 weeks per GBP 1m contract value as set out in “Tackling Poverty Through Procurement” (Joseph Rowntree Foundation — Richard Macfarlane with Anthony Collins Solicitors LLP -28th Apr 2014 (

(SC Ref:527542).

VI.4)Procedures for review
VI.4.1)Review body
University of the West of Scotland
High Street
United Kingdom
Telephone: +44 1418483647

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: