Services - 408413-2018

19/09/2018    S180    - - Services - Contract notice - Competitive procedure with negotiation 

Finland-Aalto: IT services: consulting, software development, Internet and support

2018/S 180-408413

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Aalto University Foundation sr
2228357-4
PL 11000
Aalto
00076
Finland
Contact person: Asko Hentunen
Telephone: +358 947001
E-mail: asko.hentunen@aalto.fi
NUTS code: FI

Internet address(es):

Main address: http://www.aalto.fi/en

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://tarjouspalvelu.fi/hanki
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://tarjouspalvelu.fi/hanki?id=190527&tpk=af53c058-1283-4065-a7e5-5102fdded9f6
I.4)Type of the contracting authority
Other type: Foundation based university
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Advanced Analytics as a Service

Reference number: D/673/01.01.04.00/2017
II.1.2)Main CPV code
72000000
II.1.3)Type of contract
Services
II.1.4)Short description:

The objective for ITS (Aalto IT Services) is through this tendering process to find a competent long-term partner to fulfil Aalto level need for developing and improving the analytics competence of mainly unstructured data within Aalto. The partner should also be capable of combining unstructured and structured data for analytics purposes. The partner will and can provide technology, tools and competence to guide and teach Aalto specialists to manage data. The partner has experience and skills in data pseudonymization and anonymization. The partner solution however must not create or maintain a lock-in that constrains development or data use and sharing either through IPR, licensing, multiplexing, proprietary software and/or coding practices.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: FI
II.2.4)Description of the procurement:

Data analytics is of strategic importance for Aalto and on national level, since it enables management by data, AI (Artificial Intelligence) science and IoT (Internet of Things) data repository and thus provides direct solutions to Aalto strategic ambitions to be a world class University. A competent strategic partner can support the analytics development needs for unstructured data and will improve substantially the possibilities to meet the needs of the management of Aalto for accurate and complete reporting. Industry level operations of AI related capabilities can be provided to enable science projects a data hosting and sharing platform. It will also provide a data related innovation support hub function to realize advanced analytical requests. The objective for ITS (Aalto IT Services), the main partner of operations within Aalto, is through this tendering process to find a competent long-term partner to fulfil Aalto level need for developing and improving the analytics competence of mainly unstructured data within Aalto. The partner should also be capable of combining unstructured and structured data for analytics purposes. The partner will and can provide technology, tools and competence to guide and teach Aalto specialists to manage data. The partner has experience and skills in data pseudonymization and anonymization. The partner solution however must not create or maintain a lock-in that constrains development or data use and sharing either through IPR, licensing, multiplexing, proprietary software and/or coding practices. It should also be noted that Aalto as a University processes information of national importance as part of its assignment to the society and has obligations as a public organization that it needs to fulfil. These obligations are not to be compromised by the partner's actions or solutions.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 4
Objective criteria for choosing the limited number of candidates:

The negotiations take time and effort both from Aalto and the candidates. Aalto does not have time nor resources to negotiate with more than four (4) candidates.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Additional analytics related services or tools may be included as options in the procurement. The requirements and details will be worked out during the negotiation phase.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:

The Service will introduce a new capability affecting internal processes, competences and tools. The change will take up to 20 months before operational use achieves sufficient maturity. It is expected that it takes at least 48 months before a significant adoption of the services has been achieved and not less than 60 months until the services are fully usable as planned in the original scope.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.5)Information about negotiation
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 033-071848
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/10/2018
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Finnish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Markkinaoikeus
Radanrakentajantie 5
Helsinki
00520
Finland
Telephone: +358 295643300
E-mail: markkinaoikeus@oikeus.fi
Fax: +358 295643314

Internet address: http://www.oikeus.fi/markkinaoikeus

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
18/09/2018