Services - 40960-2017

03/02/2017    S24    Agencies - Services - Contract notice - Open procedure 

Belgium-Brussels: Provision of strategic communications, editorial support, graphical, digital and events-related communications services

2017/S 024-040960

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Shift2Rail Joint Undertaking
avenue de la Toison d'Or 56–60
Brussels
1060
Belgium
E-mail: procurement@shift2rail.europa.eu
NUTS code: BE100

Internet address(es):

Main address: http://shift2rail.org/

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://shift2rail.org/participate/procurement/procurement-opportunities/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the following address:
Shift2Rail Joint Undertaking
TO56
Brussels
1049
Belgium
E-mail: procurement@shift2rail.europa.eu
NUTS code: BE10

Internet address(es):

Main address: http://shift2rail.org/

I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Railway research and development.

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of strategic communications, editorial support, graphical, digital and events-related communications services.

Reference number: S2R.17.OP.01.
II.1.2)Main CPV code
79340000
II.1.3)Type of contract
Services
II.1.4)Short description:

The S2R Joint Undertaking is launching a call for tender to provide the S2R Joint Undertaking with up to 4 framework contracts for the provision of a range of services for strategic and editorial support, graphic design, digital communications and events, Web hosting and maintenance.

II.1.5)Estimated total value
Value excluding VAT: 1 200 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Strategic communications, editorial and graphic design

Lot No: 1
II.2.2)Additional CPV code(s)
79822500
II.2.3)Place of performance
NUTS code: BE10
II.2.4)Description of the procurement:

The work required under this lot involves the strategic conception, design, drafting and production, in any medium (offline and online) of communications content and branding material relating to the activities of the S2R Joint Undertaking. In this context, the S2R Joint Undertaking might at any moment seek advice from the future contractor in relation to the services in question, and innovative ways of approaching its target groups.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 300 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The duration of the contract is 12 months, which may be renewed for up to a total duration of 48 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Digital communications

Lot No: 2
II.2.2)Additional CPV code(s)
79900000
II.2.3)Place of performance
NUTS code: BE10
II.2.4)Description of the procurement:

The work required under this lot involves the strategic conception of digital communication strategies, electronic and Web-based material, audiovisual products and mobile applications. In this context, the S2R Joint Undertaking might at any moment seek advice from the future contractor in relation to the services described below and innovative ways of approaching its target audiences. The future contractor will be required to animate the Twitter platform and LinkedIn pages regularly.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 200 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The duration of the contract is 12 months, which may be renewed for up to a total duration of 48 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Event communications

Lot No: 3
II.2.2)Additional CPV code(s)
79952000
II.2.3)Place of performance
NUTS code: BE10
II.2.4)Description of the procurement:

This lot aims to provide the S2R Joint Undertaking with support with regards to the planning and preparation of event organisation. Events may include conferences, workshops, seminars, site visits, press briefings, demonstrations, exhibitions and virtual events, such as webinars and social media chats.

A list of all events at which S2R Joint Undertaking has a presence are available on the S2R Joint Undertaking website: www.shift2rail.org

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 500 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The duration of the contract is 12 months, which may be renewed for up to a total duration of 48 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Website hosting and website maintenance and content management

Lot No: 4
II.2.2)Additional CPV code(s)
72415000
II.2.3)Place of performance
NUTS code: BE10
II.2.4)Description of the procurement:

The S2R Joint Undertaking's public website is the main communications tool and prime source of information for the stakeholders that the S2R Joint Undertaking aims to reach.

In addition to the website, the S2R Joint Undertaking also has an intranet running also on WordPress, which is accessible only to S2R Joint Undertaking staff. This lot covers the services pertaining to online content management, website hosting services and website maintenance services.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 200 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

48.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 15/03/2017
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 22/03/2017
Local time: 11:00
Place:

S2R Joint Undertaking Headquarters, avenue de la Toison d'Or 56, 2nd Floor, 1060 Brussels, BELGIUM.

Information about authorised persons and opening procedure:

Maximum 1 legal representative per participating tenderer may attend the opening session. Tenderers shall inform the Joint Undertaking of their intention to attend at least 5 working days prior to the opening session.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
General Court of the European Union
rue du Fort Niedergrünewald
Luxembourg
2925
Luxembourg
Telephone: +352 4303-1
E-mail: GeneralCourt.Registry@curia.europa.eu
Fax: +352 4303-2100

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
22/01/2017