Supplies - 410653-2021

Submission deadline has been amended by:  432224-2021
13/08/2021    S156

Luxembourg-Luxembourg: Supply, commissioning and maintenance of a collection and management hardware and software solution for catering services of the European Commission - in Brussels and Luxembourg

2021/S 156-410653

Contract notice

Supplies

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission, Office for Infrastructure and Logistics in Luxembourg (OIL)
Postal address: bâtiment Ariane, 400, route d’Esch
Town: Luxembourg
NUTS code: LU000 Luxembourg
Postal code: L-2920
Country: Luxembourg
E-mail: oil-appels-offres@ec.europa.eu
Internet address(es):
Main address: https://ec.europa.eu/info/departments/infrastructure-and-logistics-luxembourg_en
I.1)Name and addresses
Official name: European Commission, Office for Infrastructure and Logistics in Brussels (OIB)
Postal address: cours Saint-Michel (CSM1), cours Saint-Michel 23
Town: Bruxelles
NUTS code: BE Belgique / België
Postal code: 1040
Country: Belgium
E-mail: OIB.OS.4-CONTRAT@ec.europa.eu
Internet address(es):
Main address: https://ec.europa.eu/info/departments/infrastructure-and-logistics-brussels_en
I.2)Information about joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=9105
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=9105
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Supply, commissioning and maintenance of a collection and management hardware and software solution for catering services of the European Commission - in Brussels and Luxembourg

Reference number: OIL/LUX/2021/OP/0008
II.1.2)Main CPV code
48000000 Software package and information systems
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The purpose of the contract is:

— line item 1:

—— supply and initial commissioning of the hardware and software solution;

—— supply and commissioning of additional components;

—— training services.

— line item 2:

—— hardware and software maintenance services;

—— supply of the licences that are required for the operation of the software solution;

——hosting services for the software solution.

— line item 3: any related services.

The contract volume in quantities for lot 1 is (27) and lot 2 is (58).

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description
II.2.1)Title:

Supply, commissioning and maintenance of a ‘ WiFi type POS tab’ software and hardware solution such as an IPAD/Androd and training services

Lot No: 1
II.2.2)Additional CPV code(s)
48000000 Software package and information systems
II.2.3)Place of performance
NUTS code: BE Belgique / België
NUTS code: LU Luxembourg
Main site or place of performance:

Luxembourg and Brussels.

Please consult annex 1 of the specifications – part 2 – technical specifications at the address indicated in section I.3) of this contract notice.

II.2.4)Description of the procurement:

1) Line item 1: initial installation – additional components – training:

a) initial installation, commissioning of point-of-sale (POS) terminals and after-sales service support;

b) supply of additional components and rolls for printers;

c) training services.

2) Line item 2: maintenance – licences – hosting of the software solution:

a) maintenance services for the hardware and software solutions;

b) supply of the licences necessary for the operation of the software solution;

c) hosting services for the database (software).

3) Line item 3: any related services.

This concerns additional ad-hoc services for hardware or consumables related to the object of the contract, but not explicitly provided for in line items 1 and 2.

The contract volume in quantities for lot 1 is 27 POS terminals.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Hardware, software, commissioning time, availability of remote assistance support, and availability and responsiveness of on-site maintenance service / Weighting: 60 %
Price - Weighting: 40 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

European Union administrative credits.

II.2.14)Additional information
II.2)Description
II.2.1)Title:

Supply, commissioning and maintenance of a ‘Wired and/or WiFi type POS PC’ software and hardware solution (screen + central unit), and training services

Lot No: 2
II.2.2)Additional CPV code(s)
48000000 Software package and information systems
II.2.3)Place of performance
NUTS code: BE Belgique / België
NUTS code: LU Luxembourg
Main site or place of performance:

The places of execution (list of POS terminals) are detailed in Annex 1 of the specifications – part 2 – technical specifications: see the address indicated in section I.3) of this contract notice.

II.2.4)Description of the procurement:

Line item 1: initial installation – additional components – training:

a) initial installation, commissioning of point-of-sale (POS) terminals and after-sales service support;

b) supply of additional components and rolls for printers;

c) training services.

Line item 2: maintenance – licences – hosting of the software solution:

a) maintenance services for the hardware and software solutions;

b) supply of the licences necessary for the operation of the software solution;

c) hosting services for the database (software).

Line item 3: any related services.

This concerns additional ad-hoc services for hardware or consumables related to the object of the contract, but not explicitly provided for in line items 1 and 2.

The contract volume in quantities for lot 2 is 58 point of sale (POS) terminals.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Hardware, software, commissioning time, availability of remote assistance support, and availability and responsiveness of on-site maintenance service / Weighting: 60 %
Price - Weighting: 40 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

European Union administrative credits.

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Please check the contract documents available at the address indicated in section I.3).

The procedures are detailed in the administrative specifications — tender specifications — part 1.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Please check the contract documents available at the address indicated in section I.3) of this contract notice.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2020/S 191-460211
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 21/09/2021
Local time: 18:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 22/09/2021
Local time: 10:00
Place:

Tenders will be opened electronically and by video conference on the date and time indicated in the contract notice. It is possible to attend the opening session in person at the Ariane building, 400 route d'Esch, L-1471, Luxembourg (LUXEMBOURG), room 01/072.

Information about authorised persons and opening procedure:

Please check the contract documents (see ‘Invitation to tender’) available at the address indicated in section I.3).

If it is impossible to organise a public opening session due to a lockdown related to the health crisis or to technical problems, interested tenderers will receive the minutes of the opening session.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Please check the contract documents available at the address indicated in section I.3). In case of unavailability or improper functioning of the electronic means of communication referred to in section I.3) in the last five calendar days before the time limit for receipt indicated in section IV.2.2), the contracting authority reserves the right to postpone this time limit and issue a new time limit at the Internet address provided in section I.3), without having to issue a preceding corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in section I.3) in order to get notified when new information or documents are published.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: GC.Registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

See point 5 of the ‘Invitation to tender’.

Information: Registry of the General Court of the European Union http://curia.europa.eu

VI.4.4)Service from which information about the review procedure may be obtained
Official name: General Court
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: GC.Registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
VI.5)Date of dispatch of this notice:
02/08/2021