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Services - 410759-2017

18/10/2017    S200

Poland-Warsaw: Framework contract for the provision of handyman and messenger services for Frontex headquarters

2017/S 200-410759

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Border and Coast Guard Agency — Frontex
Postal address: Plac Europejski 6
Town: Warsaw
NUTS code: PL911 Not specified
Postal code: 00-844
Country: Poland
Contact person: Frontex Procurement Team
Telephone: +48 222059500
Fax: +48 222059501
Internet address(es):
Main address:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Framework contract for the provision of handyman and messenger services for Frontex headquarters.

Reference number: Frontex/OP/775/2017/AH.
II.1.2)Main CPV code
50800000 Miscellaneous repair and maintenance services
II.1.3)Type of contract
II.1.4)Short description:

Frontex shall conclude a single framework contract for the provision of handyman services.

The contractual services are intended to commence on 1.1.2018.

The framework contractor will be required to provide on regular basis 3 individuals, whose tasks shall be organised and coordinated in the most efficient way, guaranteeing timely results:

— handyman dedicated to perform minor repairs and maintenance works — main handyman,

— handyman dedicated to support conference rooms, events and provide AV services — AV handyman,

— handyman dedicated to perform courier services between floors and 2 adjacent buildings — mail carrier.

II.1.5)Estimated total value
Value excluding VAT: 550 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.3)Place of performance
NUTS code: PL911 Not specified
Main site or place of performance:

Frontex premises, Warsaw, Poland.

II.2.4)Description of the procurement:

The handymen (all) shall perform minor repairs and maintenance work, as well as main support for conference rooms and events regarding physical preparation and AV service, the provision of services to equip offices with furniture and other office items (moving furniture and other office supplies, for example in connection with hiring a new employee, moving to another room, fixing the corkboard on the wall, etc.) or provide courier services. The specific scope of works is described for each type of handyman in details in the terms of reference.

II.2.5)Award criteria
Criteria below
II.2.6)Estimated value
Value excluding VAT: 550 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

This contract execution is planned to start on 1.1.2018 for an initial duration of 1 year with possibility of 3 renewals of 1 year each, under the same conditions, unless written notification to the contrary is sent by one of the parties and received by the other at the latest 2 months before expiry.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

A tenderer is asked to prove that they are authorised to perform the contract under the national law as evidenced by inclusion in a trade or professional register, or a sworn declaration or certificate, membership of a specific organisation, express authorisation or entry in the VAT register.

Evidence required:

the tenderer shall provide a duly filled in and signed legal entity form (see the link below) accompanied by the documents requested therein.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 17/11/2017
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 24/11/2017
Local time: 11:00

Frontex headquarters, Plac Europejski 6, 00-844 Warsaw, POLAND.

Information about authorised persons and opening procedure:

Tenderers' representatives are welcome (max. 1 person per tenderer). Please inform Frontex via e-mail: about your participation.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address:
VI.5)Date of dispatch of this notice: