Services - 410967-2019

02/09/2019    S168

United Kingdom-Newcastle upon Tyne: Travel management services

2019/S 168-410967

Prior information notice

This notice is for prior information only


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Association of North East Councils Limited trading as NEPO (Central Purchasing Body)
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
Contact person: Nick McDonald
Telephone: +44 7917263541
Internet address(es):
Main address:
Address of the buyer profile:
I.2)Information about joint procurement
The contract is awarded by a central purchasing body
Additional information can be obtained from the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Travel Management Services

Reference number: NEPO507
II.1.2)Main CPV code
63516000 Travel management services
II.1.3)Type of contract
II.1.4)Short description:

NEPO seeks to establish a framework agreement for the provision of a travel management service for the purpose of booking all rail and air travel tickets, all hotel accommodation and any other ancillary requirements related to business travel, as provided by Travel management companies (TMC). The future framework agreement will replace the existing NEPO507 travel management services framework agreement which expires 31.7.2020.

II.1.5)Estimated total value
Value excluding VAT: 1 000 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
63000000 Supporting and auxiliary transport services; travel agencies services
63500000 Travel agency, tour operator and tourist assistance services
63510000 Travel agency and similar services
63515000 Travel services
79997000 Business travel services
63516000 Travel management services
II.2.3)Place of performance
II.2.4)Description of the procurement:

The purpose of the prior information notice (PIN) is to provide advance notice to the market place for the future opportunity and the intentions of NEPO to hold market consultation meetings with suppliers to help shape the future framework agreement. NEPO are not advertising this PIN as a mechanism to reduce future procurement timescales. The market consultation meetings are advertised openly via this PIN but are limited to a particular number.

Market consultation meetings are to take place across 23.9.2019, 25.9.2019, and 30.9.2019. Suppliers wishing to register attendance must do so in writing to Nick McDonald ( by no later than 12.00 p.m. on 13.9.2019. Each appointment will be no longer than 90 minutes and the time and location of each appointment will be confirmed following the registration deadline. Places will be secured on a first come first serve basis and are limited to 3 reps per supplier only.

Suppliers wishing to attend the market consultation meetings should be capable of delivering the full scope of services required and detailed within Section 2.1.4 and above. NEPO reserves the right to seek assurances from interested suppliers prior to allocating a place. Attendance at the market consultation is optional and does not provide suppliers with an advantage on any future related procurement. Attendance also does not constitute as an intention to tender for any future related procurement.

In addition to the market consultation meetings, NEPO also intend to publish a soft market testing questionnaire via the NEPO eTendering portal. The questionnaire will allow a further opportunity for those suppliers unable to attend the market consultation meetings to contribute towards shaping the future NEPO507 framework agreement design. The soft market testing questionnaire will be made accessible via the NEPO eTender portal. Suppliers wishing to access and complete must first register on the portal using the following link

II.2.14)Additional information

The estimated value included in this prior information notice is based on current volumes per annum and extrapolated across the future framework agreement period. The value may however be subject to change on

The basis of design development between publication of the PIN and contract notice.

II.3)Estimated date of publication of contract notice:

Section IV: Procedure

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

NEPO is a central purchasing body as defined in the Public Contract Regulations 2015 (PCR15). As a Central Purchasing Body NEPO may provide central purchasing activity on behalf of contracting authorities (as defined by PCR15).

NEPO intends to make the future framework agreement available for use by all contracting authorities throughout all administrative regions of the UK including but not limited to:

— Central Government Departments and their Agencies, Local Government Departments and their Agencies,

— Non-Departmental Public Bodies, Central Government, NHS and HSC Bodies (including Ambulance Services),

— Local Authorities, Emergency Services (including Police and Fire Rescue), Coastguard Emergency Services,

— Educational Establishments (including Academies), Registered Social Landlords, Registered Charities and any

— Public Body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament.

Please see the following websites for further details:

A complete list of permissible users is shown on the NEPO website below:

Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance. Further information can be found at:

VI.5)Date of dispatch of this notice: