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Services - 411250-2018

21/09/2018    S182

Belgium-Brussels: Rental and purchase of equipment and provision of services in the field of audiovisual and remote interpretation’

2018/S 182-411250

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Council of the European Union, Secrétariat général
Postal address: Rue de la Loi 175
Town: Bruxelles
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1048
Country: Belgium
E-mail: tendering@consilium.europa.eu
Telephone: +32 2-2818062
Fax: +32 2-2800262
Internet address(es):
Main address: https://tendering.consilium.europa.eu
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4046
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Rental and purchase of equipment and provision of services in the field of audiovisual and remote interpretation’

Reference number: UCA-PRQ 18/046
II.1.2)Main CPV code
51310000 Installation services of radio, television, sound and video equipment
II.1.3)Type of contract
Services
II.1.4)Short description:

Provision of audiovisual and interpretation technical resources necessary for the organisation of high-level protocol events.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
50340000 Repair and maintenance services of audio-visual and optical equipment
32320000 Television and audio-visual equipment
32340000 Microphones and loudspeakers
32350000 Parts of sound and video equipment
II.2.3)Place of performance
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Main site or place of performance:

Mainly Belgium (Brussels), but possibly any other country in the EU and outside of the EU as well.

II.2.4)Description of the procurement:

The aim of the contract is to have recourse, through the choice of ‘a la carte’ services according to the needs of each event, to the rental of mobile interpretation booths, audiovisual equipment, audio and video signal recording and distribution equipment, as well as to the provision of related services for the purpose of deploying a local and/or remote interpretation solution, both within the SGC buildings located in the Schuman district (mainly Europa and Justus Lipsius buildings); and outside (in Belgium, in Europe, or all over the world).

The framework contract will also cover services that are not directly related to the organisation of an event: services of outsourced technicians or managers in the buildings of the SGC located in the Schuman district, purchase and rental of audio/video equipment, and storage and maintenance of owned equipment.

Please refer to tender specifications for details.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The estimated volume of the contract is indicated in the specifications.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The contractor's staff operating the equipment during the events must be in possession of security clearance at the secret level. Upon the entry into force of the contract, the contractor must provide proof for the staff concerned, or proof of its application to the National Safety Authority.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 26/11/2018
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 30/11/2018
Local time: 11:00
Place:

Council of the European Union, General Secretariat, Rue de la Loi 175 Brussels, BELGIUM.

Information about authorised persons and opening procedure:

The opening of offers may have to be rescheduled at short notice in case of unforeseen events taking place in or around the General Secretariat's premises on the planned date for the opening of offers.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 43031
Fax: +352 43032100
Internet address: http://curia.europa.eu
VI.4.2)Body responsible for mediation procedures
Official name: General Court
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 43031
Fax: +352 43032100
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

An appeal may be lodged with the General Court within two months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge of the plaintiff. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Council of the European Union, Secrétariat général, DGA 4 — Unité de Coordination des acquisitions (UCA)
Postal address: Rue de la Loi 175
Town: Bruxelles
Postal code: 1048
Country: Belgium
E-mail: tendering@consilium.europa.eu
Telephone: +32 22818062
Fax: +32 22800262
Internet address: https://tendering.consilium.europa.eu/
VI.5)Date of dispatch of this notice:
14/09/2018