Supplies - 415589-2018

25/09/2018    S184    Supplies - Contract notice - Open procedure 

United Kingdom-Glasgow: Sanitary towels or tampons

2018/S 184-415589

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: University of Strathclyde
Postal address: 40 George Street, Procurement Department
Town: Glasgow
NUTS code: UKM82 Glasgow City
Postal code: G1 1QE
Country: United Kingdom
Contact person: Kimberley McNee
Telephone: +44 1415482823

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

Purchase of Sanitary Products for Scottish Government Initiative

Reference number: UOS-12674-2018
II.1.2)Main CPV code
33771100 Sanitary towels or tampons
II.1.3)Type of contract
II.1.4)Short description:

This procurement is to appoint a supplier of sanitary products as per the Scottish Government initiative to end period poverty.

II.1.5)Estimated total value
Value excluding VAT: 192 600.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
98341130 Janitorial services
II.2.3)Place of performance
NUTS code: UKM82 Glasgow City
II.2.4)Description of the procurement:

This procurement is to appoint a supplier to provide the below mentioned products to the University:

— Sanitary Pads Regular/Day,

— Sanitary Pads Super/Night,

— Non-applicator Tampons Regular,

— Non-applicator Tampons Super.

The products are required to be delivered to different areas within the John Anderson campus. Delivery areas are advised within the tender documentation.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical / Weighting: 40
Price - Weighting: 60
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

Please refer to these statements when completing section 4B of the ESPD (Scotland).

4B.2.2 — Bidders will be required to have an average yearly turnover of 200 000 GBP for the last three years.

4B.5.1 — 4B.5.3

It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded

Contract, the types of insurance indicated below.

Employer's (Compulsory) Liability Insurance = 5 million GBP

Public Liability Insurance = 2 million GBP


The Contracting authority also reserves the right to undertake a credit risk rating check on Bidders. Should such checks be deemed appropriate to this procurement, the Contracting Authority shall utilise Dun and Bradstreet (D&B) credit check facility. Bidders must therefore evidence a good credit rating. In this instance, a good rating is defined as a D&B Failure Score of 20 or above.

The Contracting Authority recommends that Bidders review their own D&B failure Score in advance of submitting their response. If, following this review Bidders consider that the D&B Failure Score does not reflect their current financial status the Bidder should give an explanation within the submission, together with any relevant supporting independent evidence. The Contracting Authority will review any such information as part of the evaluation of Bidder’s financial status. Where the Bidder is under no obligation to publish accounts and therefore does not have a D&B Failure Score, they must provide their audited financial accounts for the previous 2 years as part of their submission in order that the Contracting Authority may assess these to determine the suitability of the Bidder to undertake a contract of this size. Where a consortium response is received, the D&B Failure Score of each consortium member shall be assessed. Where the Bidder

Intends to sub-contract more than 25 % of any Contract value of a single sub-contractor, the Contracting Authority reserves the right to assess each sub contractor.

Should the Contracting Authority utilise the right to consider the D&B Failure score, Bidders who fail to achieve a minimum D&B failure score of 20 and above or fail to provide sufficient financial information (as above) to enable the Contracting Authority to undertake a financial assessment of their company may be excluded from this procurement exercise.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

4C.10 Subcontracting

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

4C.11 Products

Bidders will be required to supply samples, descriptions or photographs of the products to be supplied, which do not need to be accompanied by certifications of authenticity.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Please refer to the tender documentation for full details.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 24/10/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 17/01/2019
IV.2.7)Conditions for opening of tenders
Date: 24/10/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Standard Statements

Exclusion Grounds:

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

ITT Award Criteria

The Price/Technical split for the ITT will be 40 % Technical/ 60 % Commercial. The following scoring mechanism will be applied to the Quality Evaluation.

The award criteria questions and weightings will be published in the ITT.

The scoring convention for Award Criteria will be as follows:

0 Unacceptable: Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

1 Poor: Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

2 Acceptable: Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 Good: Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4 Excellent: Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

Technical Questionnaire: Section overall weight = 40 % of tender

Q1: 40 % — Stock Holding Methodology

Q2: 20 % — Response Time

Q3: 20 % — Complaint Handling

Q4: 20 % — Business Continuity

The buyer is using PCS-Tender to conduct this tendering exercise. The Project code is 11949. For more information, see:

A sub-contract clause has been included in this contract. For more information see:

The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:

The Contracting Authority recognises that community benefits are a key component in maximising social, economic and environmental benefits. The achievements and delivery of community benefits can contribute to the University of Strathclyde’s Strategic Plan.

The Contracting Authority proposes to use a Voluntary Approach to Community Benefits for this requirement; this approach is to encourage the Tenderer to offer Community Benefits post tender. These will not form part of the contractual obligation and will not form part of the considerations at Tender evaluation stage.

The Contracting Authority reserves the right to request additional deliveries by the Successful Tenderer either intended as partial replacement of supplies or installations or as the extension of existing supplies or installations. The Contracting Authority may at its sole discretion exercise this option.

The terms and conditions governing this contract will be the University of Strathclyde's Standard Conditions of Purchase for Goods and Services, and the additional terms of contract at Part 2 of the Invitation to Tender.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 11996. For more information see:

(SC Ref:548015)

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 11996. For more information see:

(SC Ref:557935)

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 11996. For more information see:

(SC Ref:558189)

VI.4)Procedures for review
VI.4.1)Review body
Official name: University of Strathclyde
Postal address: 40 George Street, Procurement Department
Town: Glasgow
Postal code: G1 1QE
Country: United Kingdom
Telephone: +44 1415482823

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: