Services - 417372-2017

20/10/2017    S202    Services - Contract award notice - Open procedure 

Norway-Narvik: Musical organs

2017/S 202-417372

Social and other specific services – public contracts

Contract award notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Narvik kirkelige fellesråd
National registration number: 976 999 851
Postal address: Allen 10
Town: Narvik
NUTS code: NO
Postal code: 8516
Country: Norway
Contact person: Øysten Paulsen
Telephone: +47 76913952

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Renovation of the Jemlich organ in Narvik church.

Reference number: 2017/133/414
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

The organ in Narvik church was built in 1982 by the company Jemlich Orgelbau (opus 1024), Dresden in Germany. It has 42 stops, 3 manuals and a pedal. After 35 years of use, it is necessary to renovate both the technical and the resonance.

Tenderers are asked to examine the detailed description of the work, which is attached to this competition.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Lowest offer: 1 020 516.00 NOK / Highest offer: 1 626 880.00 NOK taken into consideration
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: NO
Main site or place of performance:

Narvik church, 8516 Narvik, Norway.

II.2.4)Description of the procurement:

Tenderers are asked to examine the detailed description of the procurement, which is attached to this competition.

Tenderers are asked to note the following:

Narvik church is frequently used for church events and concerts year round. The church organ is a central part of this. We would like the renovation work to start in week 1, 2018 and completed by the end of March 2018.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1.1)Form of procedure
Open procedure
IV.1.3)Information about framework agreement
IV.1.10)Identification of the national rules applicable to the procedure:
IV.1.11)Main features of the award procedure:

The received tenders have been assessed by the organ consultant Bjørn Andor Drage, in accordance with the notice criteria and award criteria:

— price 25 %,

— ringing quality 25 %,

— quality of the work 20 %,

— references 20 %,

— service contract and follow-up in the construction period/guarantee period 10 %.

IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 162-335320
IV.2.9)Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice

Section V: Award of contract

Contract No: 1
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
V.2.2)Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 3
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
V.2.3)Name and address of the contractor
Official name: Heiko Lorenz Orgelbau
Postal address: Planckstraße 4
Town: Wilhelmshaven
NUTS code: NO
Postal code: 26389
Country: Germany
The contractor is an SME
V.2.4)Information on value of the contract/lot (excluding VAT)
Lowest offer: 1 020 516.00 NOK / Highest offer: 1 626 880.00 NOK taken into consideration
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

The tender shall be designed according to the following outline

1. Tender letter signed by a responsible representative for the tenderer. The tender letter must include the following:

— An acceptance of the terms in the competition description and contract NS 8407:2011, which will be used for the contract. Any conditions must be stated here and shall be given in accordance with the stated provisions on conditions and deviations in the description. Furthermore, the letter must include the name and contact information of the tenderer's contact person.

2. A tax certificate is required.

3. A company registration certificate is required.

4. A credit assessment with key figures from a recognised credit rating agency.

5. A description of the tenderer's 3 most relevant contracts in the last 3 years.

6. An account of the tenderer's average workforce in the last 3 years and for the equipment and materials that the tenderer can use for the fulfilment of the contract/the assignment.

7. An account of the tenderer's quality assurance system/quality management system

8. The tenderer's specifications of the solution (the tenderer's response to the contracting authority's requirement specifications with the requested documentation — attached to the description).

9. Project plan with an emphasis on progress and completion.

10. A completed price annex is required.

11. A completed contact form is required.

The contracting authority can, upon a request from tenderers before the tender deadline, open the church for a detailed inspection of the organ. Enquiries about this are to be sent by email to

Tenders in this competition shall be submitted by registered post to the contracting authority's address, which is stated in this competition.

The winner of the competition will be announced via as soon as the decision has been made by the church warden in Narvik, at the latest by Monday 9.10.2017.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Narvik kirkelige fellesråd
Postal address: Alleen 10
Town: Narvik
Postal code: 8516
Country: Norway
Telephone: +47 76913952

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Any appeals are to be filed with the contracting authority within 10 working days of the winner of the competition being announced.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: