Services - 417654-2018

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25/09/2018    S184

United Kingdom-Bristol: Data management services

2018/S 184-417654

Prior information notice for contracts in the field of defence and security


Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Official name: Ministry of Defence, Land Equipment, Support Enablers Operating Centre (SEOC)
Postal address: MOD Abbey Wood, no 3255, Cedar 1a
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
Contact person: Marc Hughes
Telephone: +44 7790361105

Internet address(es):

General address of the contracting authority/entity:

Further information can be obtained from:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities/entities
The contracting authority/entity is purchasing on behalf of other contracting authorities/entities: no

Section II: Object of the contract

II.1)Title attributed to the contract by the contracting authority/entity:
Codification Information Services
II.2)Type of contract and location of works, place of delivery or of performance
Service category No 13: Computer and related services
Main site or location of works, place of delivery or of performance:
II.3)Information on framework agreement
II.4)Short description of nature and scope of works or nature and quantity or value of supplies or services:
Subject to Contract.
The aim of this Prior Information Notice (PIN) is for the Codification Project to conduct an initial market assessment to help inform the Authority’s future strategy as to how best to proceed with the procurement and support of a replacement for the current Codification Information System.
Codification is the process of capturing key data attributes for ‘Items of Supply’ and ‘Items of Production’ used within Defence in a structured and standardised way across multiple systems and with the other NATO members. The project is seeking to procure a proven, NATO-compliant solution/service which supports both:
— NATO Specific data — These are agreed under NATO governance and shared with all member nations,
— Supply Management Data — Country specific data used to assist in the management and supply of items across the UK’s Defence Support Network.
At this stage the project is investigating the opportunity of procuring an end-to-end managed service, including application, hosting and service management, interfaced with existing logistics applications and wider service management arrangements, but may decide to split this requirement into separate lots.
Out of scope:
The project is only looking at Codification Information Services to support business processes. The Codification activity itself is not covered by this project.
A separate Request for Information (RFI) will be issued in due course.
Estimated value excluding VAT: 12 000 000 GBP


This contract is divided into lots: no
II.5)Common procurement vocabulary (CPV)

72322000 Data management services

II.6)Scheduled date for start of award procedures and duration of the contract
Scheduled date for start of award procedures: 5.7.2019
II.7)Additional information:

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the website provides information on the Government Security Classification.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: V8X37RK493.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing or Telephone 0800 282 324.

GO Reference: GO-2018921-DCB-13239464
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice: