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Services - 419320-2021

18/08/2021    S159

Kosovo-Pristina: Vehicle-fleet management services

2021/S 159-419320

Contract notice

Services

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: EULEX Kosovo Procurement Section
Postal address: Muharrem Fejza p.n. Lagja e Spitalit
Town: Pristina
NUTS code: 1A Kosovo
Postal code: 10000
Country: Kosovo
Contact person: Procurement Section
E-mail: tenders@eulex-kosovo.eu
Internet address(es):
Main address: https://www.eulex-kosovo.eu/?page=2,6
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.eulex-kosovo.eu/?page=2,6
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Public order and safety

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Fleet and fuel management System No.5

Reference number: PROC/1050/21
II.1.2)Main CPV code
50111100 Vehicle-fleet management services
II.1.3)Type of contract
Services
II.1.4)Short description:

The subject of this Framework Contract is provision of a cost-effective, operationally reliable, and user-friendly solution for Fleet and Fuel Management System for the EULEX fleet of vehicles within the mission area of operations that meets the EULEX operating and reporting needs.

II.1.5)Estimated total value
Value excluding VAT: 95 850.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.3)Place of performance
NUTS code: 1A Kosovo
II.2.4)Description of the procurement:

The subject of this Framework Contract is provision of a cost-effective, operationally reliable, and user-friendly solution for Fleet and Fuel Management System for the EULEX fleet of vehicles within the mission area of operations that meets the EULEX operating and reporting needs.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 95 850.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 24/02/2022
End: 23/02/2023
This contract is subject to renewal: yes
Description of renewals:

Contracting Authority may, at its own discretion, extend this Framework Contract in duration up to additional twelve (12) months by amendment to the present contract signed by both parties. Such an amendment shall be subject to a negotiated procedure according to 3.3.5.1 of the Practical Guide for EU external actions. The extension will be conditioned and limited by the availability of funds.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 4
Maximum number: 8
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Council Decision (CFSP) 2021/904 of 03 June 2021 amending Joint Action 2008/124/CFSP on the European Union Rule of Law Mission in Kosovo (EULEX KOSOVO).

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Eligibility and rules of origin

Participation is open to all natural persons and/or legal persons participating either individually or in a grouping (consortium), as authorized by Council Decision (CFSP) 2016/1990 of 14 November 2016 amending Joint Action 2008/124/CFSP on the European Union Rule of Law Mission in Kosovo (EULEX KOSOVO). The participation of natural and legal persons in the award of procurement contracts financed out of the Mission's budget is open without limitations. Participation is also open to international organisations.

Candidature

All eligible natural and legal persons (as per item 4 above) or groupings of such persons (consortia) may apply.

A consortium may be a permanent, legally-established grouping or a grouping which has been constituted informally for a specific tender procedure. All partners of a consortium (i.e., the leader and all other partners) are jointly and severally liable to the contracting authority.

The participation of an ineligible natural or legal person will result in the automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded.

Number of applications or tenders

No more than one application or tender can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as leader or partner of a consortium submitting an application/tender). In the event that a natural or legal person submits more than one application or tender, all applications or tenders in which that person has participated will be excluded.

In case of lots, the candidates or tenderers may submit only one application or tender per lot. Contracts will be awarded lot by lot and each lot will form a separate contract.

Information meeting and/or site visit

No information meeting is planned

Tender validity

Tenders must remain valid for a period of 3 months after the deadline for submission of tenders. In exceptional circumstances, the contracting authority may, before the validity period expires, request that tenderers extend the validity of tenders for a specific period.

Shortlist alliances prohibited

Any tenders received from tenderers having a different composition that the ones mentioned in the short-listed application forms will be excluded from this restricted tender procedure, unless prior approval from the contracting authority has been obtained – see practical guide 2.6.3. Short-listed candidates may not form alliances or subcontract to each other for the contract in question.

Grounds for exclusion

Candidates or tenderers must submit a signed declaration, included in the application form or tender form, to the effect that they are not in any of the situations listed in Section 2.6.10.1. of the practical guide (PRAG).

Candidates or tenderers included in the lists of EU restrictive measures (see Section 2.4. of the PRAG) at the moment of the award decision cannot be awarded the contract.

Sub-contracting

Sub-contracting is allowed.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 20/09/2021
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 15/10/2021
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
VI.5)Date of dispatch of this notice:
13/08/2021