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Supplies - 421524-2018

28/09/2018    S187

Portugal-Lisbon: Furniture supply

2018/S 187-421524

Contract notice


Legal Basis:
Regulation (EU, Euratom) No 966/2012

Section I: Contracting authority

I.1)Name and addresses
Official name: European Maritime Safety Agency (EMSA)
Postal address: Praça Europa 4
Town: Lisbon
NUTS code: PT170 Área Metropolitana de Lisboa
Postal code: 1249-206
Country: Portugal
E-mail: open202018@emsa.europa.eu
Internet address(es):
Main address: http://emsa.europa.eu/
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4070
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Furniture supply

Reference number: EMSA/OP/20/2018
II.1.2)Main CPV code
39130000 Office furniture
II.1.3)Type of contract
II.1.4)Short description:

The objective of this tender is to conclude a framework contract with a single contractor to supply furniture (standard and ergonomic models) as well as associated services, i.e. maintenance of existing furniture, delivery, transport costs and applicable insurances, installation services, disposal of packaging, demonstration of proper usage, ergonomic evaluation if required, and warranty, for the EMSA premises.

II.1.5)Estimated total value
Value excluding VAT: 250 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.3)Place of performance
NUTS code: PT170 Área Metropolitana de Lisboa
Main site or place of performance:

EMSA premises

II.2.4)Description of the procurement:

In more detail, the range of furniture the Agency is looking to purchase over a period of maximum 4 years shall include, but is not limited to Standard chairs, Ergonomic chairs, Visitor chairs, Electric tables, Standard tables, Cupboards, Low cabinets, Rolling cabinets. The tender shall contain user manuals in English for each of the aforementioned items.

In addition to the above, the contractor must provide, upon request from the Agency, any other item of furniture that will be chosen from the contractor’s catalogue. For this reason, the tenderers shall include a catalogue (electronic version) in English, which shall contain a large range of items with a full description, mentioning the model and characteristics of each item, including colour pictures and warranty. The Agency also reserves the right to request a quotation for one-off purchases of furniture outside Appendix 1 and the contractor’s catalogue. The contractor shall receive a request for a quotation by e-mail to which they must provide an offer.

The tenderer shall ensure that all of the Agency’s furniture (i.e. current furniture outlined in Appendix 2 as well as new furniture purchased under this Contract) will be properly maintained in accordance with the manufacturer’s instructions (price for spare parts to be quoted upon EMSA request).

The price for man hour shall include transportation of staff and applicable insurances.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The FWC is renewed automatically 3 times for 12 months each, unless one of the parties receives formal notification to the contrary at least 3 months before the end of the ongoing duration. Renewal does not change or postpone any existing obligations.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 28/10/2018
Local time: 23:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31/03/2019
IV.2.7)Conditions for opening of tenders
Date: 30/10/2018
Local time: 11:00

The tenders received electronically will be opened at 11.00 (CET/CEST time), which is at 10:00 (Lisbon time) on 30.10.2018, in the offices of the European Maritime Safety Agency, Praça Europa 4, 1249-206 Lisboa, Portugal

Information about authorised persons and opening procedure:

This opening session will be public and a representative of each tenderer may attend the opening of the tenders. Should you wish to attend, please send a request (at least 5 calendar days before the date of the opening) to the following e-mail address: OPEN202018@emsa.europa.eu indicating the name of the attending person and the tenderer they represent.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Internet address: www.curia.europa.eu
VI.4.2)Body responsible for mediation procedures
Official name: General Court of the European Union
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Internet address: www.curia.europa.eu
VI.5)Date of dispatch of this notice: