Services - 421553-2020

08/09/2020    S174

United Kingdom-Liverpool: Storage and warehousing services

2020/S 174-421553

Prior information notice

This notice is for prior information only

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: The Minister for the Cabinet Office acting through Crown Commercial Service (CCS)
Postal address: The Capital Building, Old Hall Street
Town: Liverpool
NUTS code: UK UNITED KINGDOM
Postal code: L3 9PP
Country: United Kingdom
E-mail: RM6175recordsmanagement@crowncommercial.gov.uk
Telephone: +44 3450103503

Internet address(es):

Main address: https://www.gov.uk/government/organisations/crown-commercial-service

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
Additional information can be obtained from the abovementioned address
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Records Information Management, Digital Solutions and Associated Services

II.1.2)Main CPV code
63120000 Storage and warehousing services
II.1.3)Type of contract
Services
II.1.4)Short description:

Crown Commercial Service (CCS) acting as the Authority intends to put in place a Pan Government Collaborative Agreement for the provision of records information management, digital solutions and associated services to be utilised by Central Government Departments and all other UK Public Sector Bodies, including local authorities, health, police, fire and rescue, education (including schools, colleges and other educational establishments), charities and third sector and Devolved Administrations.

CCS will be partnering with YPO to put this agreement in place

Suppliers are advised to refer to ‘Additional Information Section VI.3 for further important information.

II.1.5)Estimated total value
Value excluding VAT: 120 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

1) Records information management services

2) Digital workflow and cloud hosting solutions

3) Preparation of patient records (physical and/or digital) service

4) Specialist records management services

5) Combined records information management, digital workflow and cloud hosting solutions and additional services.

II.2)Description
II.2.1)Title:

Records Information Management Services

Lot No: 1
II.2.2)Additional CPV code(s)
48311100 Document management system
63121000 Storage and retrieval services
63121100 Storage services
64216200 Electronic information services
72312000 Data entry services
72312100 Data preparation services
72312200 Optical character recognition services
72313000 Data capture services
72512000 Document management services
79131000 Documentation services
79212000 Auditing services
79212200 Internal audit services
79311000 Survey services
79311200 Survey conduction services
79410000 Business and management consultancy services
79995100 Archiving services
79995200 Cataloguing services
79996100 Records management
79999100 Scanning services
92512000 Archive services
92512100 Archive destruction services
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

SL1: On-site storage of active physical records

SL2: On-site storage of inactive physical records

SL3: On/off combination physical records

SL4: On/off shredding destruction and disposal

SL5: Scanning services

SL6: Data entry services.

Crown Commercial Service wish to bring to your attention that it is expected that to participate in this Lot 1 procurement, bidders will be required to demonstrate that they are certified for the services listed in II.2.14 Additional Information (and/or equivalent) under and in connection with the procurement.

II.2.14)Additional information

ISO27001 – Information Security Standard

ISO27002 – Information Security Code of Practice

BS EN 15713 – Secure Destruction of Confidential Material

BS 7858 – Security Screening

ISO9001 – Quality Management Systems

BS10008 – Electronic Information Management

ISO14001 – Environmental Management.

II.2)Description
II.2.1)Title:

Digital Workflow and Cloud Hosting Solutions

Lot No: 2
II.2.2)Additional CPV code(s)
48311100 Document management system
63121000 Storage and retrieval services
63121100 Storage services
64216200 Electronic information services
72312000 Data entry services
72312100 Data preparation services
72312200 Optical character recognition services
72313000 Data capture services
72512000 Document management services
79131000 Documentation services
79212000 Auditing services
79212200 Internal audit services
79311000 Survey services
79311200 Survey conduction services
79410000 Business and management consultancy services
79995100 Archiving services
79995200 Cataloguing services
79996100 Records management
79999100 Scanning services
92512000 Archive services
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

SL1: Digital workflow solutions (for example but not limited to: hybrid, inbound and outbound mail and data entry services)

SL2: Cloud hosting solution

SL3: Bulk scanning services (including file preparation)

SL4: 3rd Party interim technical resources (e.g. technical/security architects).

Crown Commercial Service wish to bring to your attention that it is expected that to participate in this Lot 2 procurement, bidders will be required to demonstrate that they are certified for the services listed below in II.2.14 Additional Information(and/or equivalent) under and in connection with the procurement.

II.2.14)Additional information

ISO27001 – Information Security Management System

ISO27002 – Information Security Management

BS EN 15713 – Secure Destruction of Confidential Material

BS 7858 – Security Screening

ISO9001 – Quality Management System

BS10008 – Electronic Information Management

ISO14001 – Environmental Management.

Suppliers will be required to follow and demonstrate compliance with relevant NCSC guidance

II.2)Description
II.2.1)Title:

Preparation of Patient Records Service (On and/or Off Site)

Lot No: 3
II.2.2)Additional CPV code(s)
48311100 Document management system
63120000 Storage and warehousing services
63121000 Storage and retrieval services
63121100 Storage services
64216200 Electronic information services
72312000 Data entry services
72312100 Data preparation services
72312200 Optical character recognition services
72313000 Data capture services
72512000 Document management services
79131000 Documentation services
79212000 Auditing services
79212200 Internal audit services
79311000 Survey services
79311200 Survey conduction services
79410000 Business and management consultancy services
79995100 Archiving services
79995200 Cataloguing services
79996100 Records management
79999100 Scanning services
92512000 Archive services
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

1) Storage, retrieval and transportation of patient records under this service

2) Hosting physical records within Records Information Management system.

Crown Commercial Service wish to bring to your attention that it is expected that to participate in this Lot 3 procurement, bidders will be required to demonstrate that they are certified for the services listed below in II.2.14 Additional Information (and/or equivalent) under and in connection with the procurement.

II.2.14)Additional information

ISO27001 – Information Security Standard

ISO27002 – Information Security Code of Practice

BS EN 15713 – Secure Destruction of Confidential Material

BS 7858 – Security Screening

ISO9001 – Quality Management System

BS10008 – Electronic Information Management

ISO14001 – Environmental Management

BSI5454 – Guide for the storage and exhibition of archival documents.

II.2)Description
II.2.1)Title:

Specialist Records Management Services (On and/or Off Site)

Lot No: 4
II.2.2)Additional CPV code(s)
48311100 Document management system
63121000 Storage and retrieval services
63121100 Storage services
64216200 Electronic information services
72312000 Data entry services
72312100 Data preparation services
72312200 Optical character recognition services
72313000 Data capture services
72512000 Document management services
79131000 Documentation services
79212000 Auditing services
79212200 Internal audit services
79311000 Survey services
79311200 Survey conduction services
79410000 Business and management consultancy services
79995100 Archiving services
79995200 Cataloguing services
79996100 Records management
79999100 Scanning services
92512000 Archive services
92512100 Archive destruction services
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

SL1: Listing

SL2: Cataloguing

SL3: Appraisal and selection

SL4: Sensitivity review (triage and/or fully managed) service

SL5: Record Preparation service.

Crown Commercial Service wish to bring to your attention that it is expected that to participate in this Lot 4 procurement, bidders will be required to demonstrate that they are certified for the services listed below in II.2.14 Additional Information (and/or equivalent) under and in connection with the procurement.

II.2.14)Additional information

ISO27001 – Information Security Standard

BS 7858 – Security Screening

II.2)Description
II.2.1)Title:

Combined Records Information Management, Digital Workflow and Cloud Hosting Solutions and Additional Services

Lot No: 5
II.2.2)Additional CPV code(s)
48311100 Document management system
63121000 Storage and retrieval services
63121100 Storage services
64216200 Electronic information services
72312000 Data entry services
72312100 Data preparation services
72312200 Optical character recognition services
79212000 Auditing services
79212200 Internal audit services
79311000 Survey services
79311200 Survey conduction services
79410000 Business and management consultancy services
79995100 Archiving services
79995200 Cataloguing services
79996100 Records management
79999100 Scanning services
92512000 Archive services
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

SL1: On-site storage of active physical records

SL2: On-site storage of inactive physical records

SL3: On/off combination physical records

SL4: On/off shredding destruction and disposal

SL5: Scanning services

SL6: Data entry services

SL7: Digital workflow solutions

SL8: Cloud Hosting (SaaS) Solution

SL9: Bulk scanning services (including file preparation)

SL10: Third party interim technical resources.

Crown Commercial Service wish to bring to your attention that it is expected that to participate in this Lot 5 procurement, bidders will be required to demonstrate that they are certified for the services listed below in II.2.14 Additional Information (and/or equivalent) under and in connection with the procurement.

II.2.14)Additional information

ISO27001 – Information Security Standard

ISO27002 – Information Security Code of Practice

BS EN 15713 – Secure Destruction of Confidential Material

BS 7858 – Security Screening

ISO9001 – Quality Management Systems

BS10008 – Electronic Information Management

ISO14001 – Environmental Management.

Suppliers will be required to follow and demonstrate compliance with relevant NCSC guidance.

II.3)Estimated date of publication of contract notice:
12/10/2020

Section IV: Procedure

IV.1)Description
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

1) Crown Commercial Service in conjunction with its partner YPO invites suppliers to state their expression of interest in this tender by emailing RM6175recordsmanagement@crowncommercial.gov.uk no later than midday on Friday 11th September and providing the following information:

(a) Organisation Name;

(b) Representative contact name, job title, email address and/or mobile number;

(c) Confirm YES or NO to contact information being input within CCS Salesforce System in line with GDPR requirements; and

(d) State which lot(s) interested in.

2) Suppliers are advised to draw their attention to the certification requirements specific to each lot stated within Additional Requirements;

3) Crown Commercial Service (CCS) will use an eSourcing system for this competition and reserves the right to use an electronic auction. The eSourcing system we will use is https://crowncommercialservice.bravosolution.co.uk

4) Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so;

5) The value in II.1.5 is an indicative value over 4 years (48 months);

6) The date in II.3) is the estimated date of publication, please refer to the CCS website page upcoming deals — RM6175 records information management, digital solutions and associated services for updates and monitor tenders electronic daily for the publication of the OJEU contract notice.

The use of Cyber Essentials or Cyber Essentials Plus is being considered at framework and call off level and will be confirmed to the market prior to or at OJEU release.

Additional CPV Codes:

63121100

64216200

79131000

79996100

92512000

48311100

72512000

79212000

79212200

79311000

79311200

79410000

79995100

72312000

72312100

72312200

72313000

79995200

92512100

48000000

48773100

48800000

48782000

72212772

72220000

72222100

72222200

72222300

72223000

VI.5)Date of dispatch of this notice:
03/09/2020