Works - 421646-2018

28/09/2018    S187

United Kingdom-Leicester: Construction work

2018/S 187-421646

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Leicestershire county Council
Postal address: County Hall, Glenfield
Town: Leicester
NUTS code: UKF22 Leicestershire CC and Rutland
Postal code: LE3 8RA
Country: United Kingdom
Internet address(es):
Main address:
Address of the buyer profile:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Windows Replacement Framework 2018

Reference number: DN353982
II.1.2)Main CPV code
45000000 Construction work
II.1.3)Type of contract
II.1.4)Short description:

The scope of the Windows Replacement Framework 2018 (the Framework) is the replacement or upgrade to existing window installations and associated services to the Client’s own properties and to properties of Customers. The Customer work is to generate income for the Client so it may subsidise its public service commitments.

The framework is intended to be used by the Client or eligible contracting authorities (the Customers) that it grants access. The Customers can include but are not limited to schools, academies, district councils, county councils, city councils, libraries, police forces, fire brigades and charities or similar organisations.

II.1.5)Estimated total value
Value excluding VAT: 3 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
45421130 Installation of doors and windows
II.2.3)Place of performance
NUTS code: UKE3 South Yorkshire
NUTS code: UKH11 Peterborough
NUTS code: UKH12 Cambridgeshire CC
NUTS code: UKH2 Bedfordshire and Hertfordshire
NUTS code: UKJ1 Berkshire, Buckinghamshire and Oxfordshire
NUTS code: UKK11 Bristol, City of
NUTS code: UKK12 Bath and North East Somerset, North Somerset and South Gloucestershire
NUTS code: UKK13 Gloucestershire
II.2.4)Description of the procurement:

The Client proposes to make this framework available to eligible Contracting Authorities and charities within the geographic regions of: the East Midlands (Leicestershire, Derbyshire, Lincolnshire, Northamptonshire, Nottinghamshire and Rutland), the West Midlands (Herefordshire, Shropshire, Staffordshire, Warwickshire, West Midlands and Worcestershire) Home Counties (Bedfordshire, Buckinghamshire, Hertfordshire and Oxfordshire), East Anglia (Cambridgeshire and Peterborough), South West England (Gloucestershire), Yorkshire and The Humber (South Yorkshire).

The Framework is intended to be used by the Client or eligible Contracting Authorities (the Customers) that it grants access. The Customers can include but are not limited to schools, academies, district councils, county councils, city councils, libraries, police forces, fire brigades and charities or similar organisations.

It is not possible to ascertain the precise value of any work which may be generated via the Client and customers. However, based on the financial year 17/18 was 800 000 GBP per annum. The framework value can increase depending on Customers uptake.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical / Weighting: 50
Quality criterion - Name: Guarantee period / Weighting: 5
Quality criterion - Name: Social value / Weighting: 5
Price - Weighting: 40
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The anticipated framework commencement date is 2.1.2019 for an initial period of 24 months, with an option to extend for a further period of 24 months, in 12 months increments, subject to performance. This will take the maximum framework period to 48 months, ending no later than 31.12.2022.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

To award the Work Order the Client can chose between:

a) direct call-off;

b) mini-competition.

The Client reserves the right not to award a work order if the Client feels the price does not represent value for money.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As stated within the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

As stated within the procurement documents.

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 02/11/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 02/11/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: High Court of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Leicestershire County Council (LCC) will incorporate a minimum 10 calendar days standstill period at the point of information on the award of the contract, as communicated to tenderers. Applicants who are unsuccessful shall be informed by LCC as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.5)Date of dispatch of this notice: