Services - 422795-2016

01/12/2016    S232

United Kingdom-London: Group pension services

2016/S 232-422795

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: The British Broadcasting Corporation (BBC)
Postal address: Broadcasting House, Portland Place
Town: London
NUTS code: UK UNITED KINGDOM
Postal code: W1A 1AA
Country: United Kingdom
E-mail: jody.hart.ext@bbc.co.uk
Telephone: +44 0123456789
Internet address(es):
Main address: http://www.bbc.co.uk/supplying/
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://bbc.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://bbc.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://bbc.bravosolution.co.uk
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Other activity: broadcasting

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

BBC Group Pension Plan.

II.1.2)Main CPV code
66522000 Group pension services
II.1.3)Type of contract
Services
II.1.4)Short description:

The BBC is seeking a pension plan provider to operate a single Defined Contribution (‘DC’) arrangement via a Group Personal Pension Plan (‘GPP’) product. The arrangement is known as LifePlan, and is predominantly for staff that joined the BBC after 30 November 2010. It is also available to staff who joined before 1 December 2010, although ordinarily employees who joined before this date would be members of either the BBC Pension Scheme (a defined benefit arrangement).

The Pension Plan Provider will select and manage range of funds that will feature in LifePlan/GPP, and provide a portal for BBC employees to choose/manage their pension savings.

The agreement will have an initial term of 5 Years (plus two one year extensions at the sole discretion of the BBC (the ‘Term’) commencing on 1.7.2017 and ending on 30.6.2022.

Procurement documentation can be accessed at https://bbc.bravosolution.co.uk

II.1.5)Estimated total value
Value excluding VAT: 5 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

The BBC is seeking a pension plan provider to operate a single Defined Contribution (‘DC’) arrangement via a Group Personal Pension Plan (‘GPP’) product. The arrangement is known as LifePlan, and is predominantly for staff that joined the BBC after 30 November 2010.It is also available to staff who joined before 1 December 2010, although ordinarily employees who joined before this date would be members of either the BBC Pension Scheme (a defined benefit arrangement).

The Pension Plan Provider will select and manage range of funds that will feature in LifePlan/GPP, and provide a portal for BBC employees to choose/manage their pension savings.

The agreement will have an initial term of 5 Years (plus two one year extensions at the sole discretion of the BBC (the ‘Term’) commencing on 1.7.2017 and ending on 30.6.2022. The BBC retains the right to give notice to the provider at any point throughout the Term in line with the termination clause in the Key Commercial Legal Principles document that forms part of the Procurement Documentation.

As at 31 March 2016, there were c4200 employees who were members of LifePlan. It is anticipated that an additional net c550 employees will join LifePlan for each subsequent year of the agreement, and that funds under management in the existing scheme will be approximately 100 000 000 GBP by March 2017. There is no guarantee that any existing funds will be transferred into a new scheme, however each employee will have the option to do so and we would like the pension provider to support members in wishing to do so.

Currently monthly pension contributions paid by both BBC employers and employees are c. 2 000 000 GBP per month, and this is expected to rise in line with the additional employees that join LifePlan each year.

The funds under management are expected to be 250 000 000 GBP — 400 000 000 GBP over the 7 year period of the agreement under this procurement. The figures are subject to funds transferred to any new scheme, the number of additional employees that join the scheme and the level of funds contributed by the employer and employees during each month of the agreement.

It is expected that the fees to the Pension Provider will be between 2 000 000 GBP and 5 500 000 GBP over the 7 year period of the agreement under this procurement. These fees will include any payments due to fund managers that will form part of the GPP, and are subject to the total funds under management each month, and the TERs charged under the scheme.

Procurement documentation can be accessed at https://bbc.bravosolution.co.uk

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/07/2017
End: 30/06/2024
This contract is subject to renewal: yes
Description of renewals:

The agreement will have an initial term of 5 Years (plus two one year extensions at the sole discretion of the BBC).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Where there is more than one economic operator, the BBC reserves the right to require a grouping of economic operators to take a particular legal form or to require a single economic operator to take primary liability or to require that each party undertakes joint and several liability.

Please register your interest in this project by taking the following steps: 1 — Register your company on the BravoSolution e-Tendering portal (this is only required once): 1.1 — Go to https://bbc.bravosolution.co.uk. 1.2 — Click the link on the login page to Register. 1.3 — Accept the terms and conditions and click ‘Continue'. 1.4 — Enter your correct business and user details. 1.5 — Note the username you chose and click ‘Save' when complete. 1.6 — You will shortly receive an email with your temporary password. 2 — Express an Interest in the tender: 2.1 — Login to the portal with the username/password. 2.2 — Click the ‘PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier). 2.3 — Click on the relevant PQQ/ ITT to access the content. 2.4 — Click the ‘Express Interest' button at the top of the page. This will move the PQQ /ITT into your ‘My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only. 2.5 — You can now access any attachments by clicking ‘Buyer Attachments' in the ‘PQQ/ ITT Details' box. 3. Responding to the tender: 3.1 — Click ‘My Response' under ‘PQQ/ ITT Details', you can choose to ‘Create Response' or to ‘Decline to Respond' (please give a reason if declining). 3.2 — You can now use the ‘Messages' function to communicate with the buyer and seek any clarification. 3.3 — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT There may be a mixture of online and offline actions for you to perform (there is detailed online help available). 3.4 — You must then submit your reply using the ‘Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the Bravo e-Tendering help desk.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 11/01/2017
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 11/01/2017
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document.

VI.4)Procedures for review
VI.4.1)Review body
Official name: British Broadcasting Corporation
Town: London
Country: United Kingdom
VI.5)Date of dispatch of this notice:
29/11/2016