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Supplies - 423940-2020

09/09/2020    S175

United Kingdom-Newcastle upon Tyne: Heavy-duty motor vehicles

2020/S 175-423940

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: The Association of North East Councils Limited trading as the North East Procurement Organisation
National registration number: 05014821
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
NUTS code: UKC22 Tyneside
Postal code: NE1 3AF
Country: United Kingdom
E-mail: fleet@nepo.org
Telephone: +44 1916380040
Internet address(es):
Main address: https://www.nepo.org
I.1)Name and addresses
Official name: Darlington Borough Council
Postal address: Town Hall, Feethams
Town: Darlington
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: DL1 5QT
Country: United Kingdom
E-mail: customerservices@darlington.gov.uk
Internet address(es):
Main address: https://www.darlington.gov.uk
I.1)Name and addresses
Official name: Gateshead Metropolitan Borough Council
Postal address: Civic Centre, Regent Terrace
Town: Gateshead
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: NE8 1HH
Country: United Kingdom
E-mail: customerservices@gateshead.gov.uk
Internet address(es):
Main address: https://www.gateshead.gov.uk
I.1)Name and addresses
Official name: Hartlepool Borough Council
Postal address: Civic Centre, Victoria Road
Town: Hartlepool
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: TS24 8AY
Country: United Kingdom
E-mail: customer.service@hartlepool.gov.uk
Internet address(es):
Main address: https://www.hartlepool.gov.uk
I.1)Name and addresses
Official name: Newcastle City Council
Postal address: Civic Centre, Barras Bridge
Town: Newcastle upon Tyne
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: NE1 7RS
Country: United Kingdom
E-mail: csc@newcastle.gov.uk
Internet address(es):
Main address: https://www.newcastle.gov.uk
I.1)Name and addresses
Official name: North Tyneside Council
Postal address: Quadrant, The Silverlink North, Cobalt Business Park
Town: Silverlink
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: NE27 0BY
Country: United Kingdom
E-mail: contact.us@northtyneside.gov.uk
Internet address(es):
Main address: https://my.northtyneside.gov.uk
I.1)Name and addresses
Official name: Redcar and Cleveland Borough Council
Postal address: Redcar and Cleveland House, Kirkleatham Street
Town: Redcar
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: TS10 1RT
Country: United Kingdom
E-mail: contactus@redcar-cleveland.gov.uk
Internet address(es):
Main address: https://www.redcar-cleveland.gov.uk
I.1)Name and addresses
Official name: South Tyneside Council
Postal address: Town Hall and Civic Offices
Town: South Shields
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: NE33 2RL
Country: United Kingdom
E-mail: customerhelp@southtyneside.gov.uk
Internet address(es):
Main address: https://www.southtyneside.gov.uk
I.1)Name and addresses
Official name: Stockton-on-Tees Borough Council
Postal address: Municipal Buildings, Church Road
Town: Stockton-on-Tees
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: TS18 1LD
Country: United Kingdom
E-mail: customer.comments@stockton.gov.uk
Internet address(es):
Main address: https://www.stockton.gov.uk
I.1)Name and addresses
Official name: Sunderland City Council
Postal address: Civic Centre, Burdon Road
Town: Sunderland
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: SR2 7DN
Country: United Kingdom
E-mail: enquiries@sunderland.gov.uk
Internet address(es):
Main address: https://www.sunderland.gov.uk
I.1)Name and addresses
Official name: Middlesbrough Borough Council
Postal address: Civic Centre, Albert Road
Town: MIddlesbrough
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: TS1 9FX
Country: United Kingdom
E-mail: contactcentre@middlesbrough.gov.uk
Internet address(es):
Main address: https://www.middlesbrough.gov.uk
I.1)Name and addresses
Official name: Northumberland County Council
Postal address: County Hall
Town: Morpeth
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: NE61 2EF
Country: United Kingdom
E-mail: financeprocurement@northumberland.gov.uk
Internet address(es):
Main address: https://www.northumberland.gov.uk/
I.1)Name and addresses
Official name: Durham County Council
Postal address: County Hall
Town: Durham
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: DH1 5UL
Country: United Kingdom
E-mail: help@durham.gov.uk
Internet address(es):
Main address: http://www.durham.gov.uk
I.2)Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Opportunities
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Opportunities
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

NEPO224 and TPPL Heavy Goods Vehicle Framework

Reference number: NEPO224
II.1.2)Main CPV code
34140000 Heavy-duty motor vehicles
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The Association of North East Councils Ltd trading as the North East Procurement Organisation (‘NEPO’) invites tenders for organisations to participate in a 48 month Agreement (‘the Agreement’) for the supply of heavy goods vehicles (HGVs), including converted/unconverted chassis and drivetrain conversions on a purchase or lease basis. The Agreement will be used by NEPO and may also be used by all local authorities and other organisations located in the United Kingdom.

The Agreement is available to all current and future members of the Procurement Partnership Ltd's (TPPL) buying club. A list of members of TPPL can be obtained from http://www.tppl.co.uk/about-us/our-members/

The Agreement is also available to all members and associate members of the North East Procurement Organisation (NEPO). A list of members of NEPO is available here https://www.nepo.org/about and a full list of associate members is available here https://www.nepo.org/associate-membership/list

II.1.5)Estimated total value
Value excluding VAT: 400 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

OEM Chassis 12.5 t-44 t including Spare Parts and Maintenance Contracts

Lot No: 1
II.2.2)Additional CPV code(s)
34139000 Chassis
34130000 Motor vehicles for the transport of goods
34140000 Heavy-duty motor vehicles
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

Vehicle chassis 12.5 t-44 t including spare parts and maintenance contracts. Chassis supplied to be both converted and unconverted operating on petrol, diesel, hybrid, electric, LPG (liquid petroleum gas), hydrogen and bio fuels. This lot is for the purchase of either unconverted chassis or converted chassis from the original equipment manufacturer (OEM), who can supply direct or via any of their franchise dealerships.

Chassis to be supplied under this lot include day and sleeper cabs of various wheelbases that are acceptable for conversion with body types including but not limited to: tippers, dropside, flat, beavertail, curtain-side, box, Luton, refuse collection, bin lifts and recycling bodies, gritter, snowplough and auger spreaders, tanker, gully emptier, aerial platforms, hook loader, waste containers and any other demountable body systems that may be required, jetter, cranes, mobile library and offices, vehicle and plant recovery, street lighting and highway maintenance bodies and any other body type an member may require. The lot will also include the options to offer spare parts and maintenance contract services.

If a converted vehicle is required under this lot, the convertor may either be nominated by the member or the OEM will use their preferred convertor. For clarity, purchases from this lot will be made from OEMs of chassis (unconverted/converted) that have been appointed to the framework in this lot.

Within lot 1, members can nominate their preferred convertor(s) for use by the successful OEM manufacturers/franchise dealer when supplying converted vehicle chassis. In these circumstances, the OEM manufacturer or OEM nominated franchise dealership is liable for the vehicle(s) ordered until delivered and signed for by the member. For clarity, for all purchases made within lot 1 the invoice and contractual relationship remains between the member and the successful OEM manufacturer or the OEM nominated franchise dealership.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 150 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Vehicle types and associated services that may not be easily identifiable as part of this tender document can be specified by individual Eligible Bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant Lot(s).

II.2)Description
II.2.1)Title:

Vehicle Conversions up to 44 t including Spare Parts and Maintenance Contracts

Lot No: 2
II.2.2)Additional CPV code(s)
34140000 Heavy-duty motor vehicles
34130000 Motor vehicles for the transport of goods
34139000 Chassis
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

Vehicle conversions up to 44 t. This lot is for the purchase of converted chassis from the convertors appointed to the framework. Members can if they choose to, nominate a preferred chassis for conversion. Alternatively, where the Member owns an existing chassis, they can pay for the body only for the purpose of mounting on an existing chassis. Convertors can make available for sale ex-demonstration vehicles to members within this lot.

Body type conversions to include but not limited to: tippers, dropside, flat, beavertail, curtain-side, box, Luton, refuse collection, bin lifts and recycling bodies, gritter, snowplough and auger spreaders, tanker, gully emptier, aerial platforms, hook loader, waste containers and any other demountable body systems that may be required, jetter, cranes, mobile library and offices, vehicle and plant recovery, street lighting and highway maintenance bodies and any other body type an members may require. The lot will also include the options to offer spare parts and maintenance contract services.

Within lot 2, members can nominate their preferred chassis for use by the successful vehicle convertor when supplying body type conversions. In these circumstances, the vehicle convertor is liable for the vehicle(s) ordered until delivered and signed for by the Member. For clarity, for all purchases made within lot 2 the invoice and contractual relationship remains between the Member and the successful vehicle convertor.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 250 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Vehicle types and associated services that may not be easily identifiable as part of this tender document can be specified by individual eligible bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant lot(s).

II.2)Description
II.2.1)Title:

Contract Hire of Heavy Goods Vehicles, 12.5t and above

Lot No: 3
II.2.2)Additional CPV code(s)
34140000 Heavy-duty motor vehicles - PA02
34130000 Motor vehicles for the transport of goods - PA02
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

Contract hire of heavy goods vehicles and includes for vehicles operating on petrol, diesel, hybrid, electric, LPG (liquid petroleum gas), hydrogen and bio fuel. Types of HGVs to be hired includes, but is not limited to the full range of vehicle categories and sizes covered in Lots 1 and 2 but also any other heavy goods, specialist and municipal vehicles exceeding 12.5 tonnes.

Within lot 3, members can nominate through mini-competition their preferred ancillary service providers, including maintenance provision. Vehicles hired under lot 3 may require extras to be fitted to the vehicles, including, tracking devices, Bluetooth kits, tool boxes and livery. These will be identified through mini-competitions and may result in some marks/holes upon the vehicles dependent on the nature of the extras to be fitted by the member.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 15 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Vehicle types and associated services that may not be easily identifiable as part of this tender document can be specified by individual eligible bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant lot(s).

II.2)Description
II.2.1)Title:

Contract Hire of Buses, 5-75 Seats (Including Accessible Vehicles)

Lot No: 4
II.2.2)Additional CPV code(s)
34115200 Motor vehicles for the transport of fewer than 10 persons - PA02
34120000 Motor vehicles for the transport of 10 or more persons - PA02
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

Contract Hire of minibuses, coaches, double-decked and articulated buses with 5-75 seats (including accessible vehicles) and includes for vehicles operating on petrol, diesel, hybrid, electric, LPG (liquid petroleum gas), hydrogen and bio fuel. Vehicles may be coach-built, OEM standard or van-based conversions.

Within lot 4, members can nominate through mini-competition their preferred ancillary service providers, including maintenance provision. Vehicles hired under lot 4 may require extras to be fitted to the vehicles, including, tracking devices, Bluetooth kits, tool boxes and livery. These will be identified through mini-competitions and may result in some marks/holes upon the vehicles dependent on the nature of the extras to be fitted by the member.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 15 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Vehicle types and associated services that may not be easily identifiable as part of this tender document can be specified by individual eligible bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant lot(s).

II.2)Description
II.2.1)Title:

Electric or Hydrogen Drivetrain Conversions

Lot No: 5
II.2.2)Additional CPV code(s)
50117000 Vehicle conversion and reconditioning services - CB44 - CB10
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

Electric or hydrogen vehicle drivetrain conversion systems, to include range-extended solutions. This lot is for the supply and fit of electric or hydrogen drivetrain solutions to repower internal combustion engine vehicles.

Types of vehicles to be repowered includes but is not limited to, all HGVs (of any weight and chassis), light and medium commercial vehicles (from 3.5 t to 12.5 t) and buses (from 5-75 seats) including accessible and non-accessible, articulated and double decked. Services expected to be provided includes but is not limited to, design, conversion, warranty, servicing, maintenance and training.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 20 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Vehicle types and associated services that may not be easily identifiable as part of this tender document can be specified by individual eligible bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant lot(s).

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As stated in the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

As stated in the procurement documents.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2020/S 098-236108
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 09/10/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 09/10/2020
Local time: 12:05
Place:

Gateshead Council Legal Services.

Information about authorised persons and opening procedure:

Authorised NEPO and TPPL officers, opening conducted via the Proactis tender system.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

48 months from publication of this contract notice.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

The Agreement is accessible by all local authorities in England, Scotland, Wales and Northern Ireland. The following links provide an opportunity to search for local authorities in England, Wales, Scotland and Northern Ireland. The Agreement may also be used by all other eligible bodies within the UK, including but not limited to the definable groups of contracting authorities in the links provided.

https://www.gov.uk/find-local-council

http://www.scottishlaw.org.uk/scotlaw/locgov.html

http://www.cosla.gov.uk/councils

http://gov.wales/topics/localgovernment/unitary-authorities/?lang=en

https://www.nidirect.gov.uk/contacts/local-councils-in-northern-ireland

https://www.gov.uk/government/organisations/department-for-education

https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies

http://www.schoolswebdirectory.co.uk/localauthorities.php

https://www.gov.uk/find-school-in-england

https://education.gov.scot/ParentZone

https://gov.wales/address-list-schools

http://apps.education-ni.gov.uk/appinstitutes/default.aspx

https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

https://aace.org.uk/uk-ambulance-service/

http://www.scottishambulance.com/TheService/organised.aspx

http://online.hscni.net/hospitals/health-and-social-care-trusts/

https://www.gov.uk/government/organisations

http://www.northernireland.gov.uk/gov.htm

https://www.communities-ni.gov.uk/contact

https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies

https://www.police.uk/forces/

https://www.police.uk/pu/contact-the-police/

http://www.psni.police.uk/index.htm

http://www.scotland.police.uk/

https://www.gov.uk/government/organisations/maritime-and-coastguard-agency

http://www.fireservice.co.uk/information/ukfrs

https://www.nationalfirechiefs.org.uk/Fire-and-Rescue-Services

http://www.nifrs.org/areas-districts/

http://www.firescotland.gov.uk/your-area.aspx

http://www.oscr.org.uk/

http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx

https://www.gov.uk/government/publications/current-registered-providers-of-social-housing

http://directory.scottishhousingregulator.gov.uk/Documents/Landlord%20Register.pdf

https://gov.wales/registered-social-landlords

https://www.nidirect.gov.uk/contacts/housing-associations

https://www.gov.uk/government/organisations/national-probation-service/about#divisional-areas

https://communityleisureuk.org/members/

The Agreement is available to all current and future members of the Procurement Partnership Ltd’s (TPPL) buying club. A list of members of TPPL can be obtained from http://www.tppl.co.uk/about-us/our-members/

The Agreement is also available to all members and associate members of the North East Procurement Organisation (NEPO). A list of members of NEPO is available here https://www.nepo.org/about and a full list of associate members is available here https://www.nepo.org/associate-membership/list

TPPL are acting as an agent alongside and on behalf of NEPO and will undertake individually or jointly all activities relating to this proposed Agreement including but not limited to management of this tender process, evaluation of submissions, management of the Agreement when awarded, delivery of mini-competitions, assistance with direct awards and collection of associated Agreement fees.

To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=523436005

Go reference: GO-202094-PRO-17032744

VI.4)Procedures for review
VI.4.1)Review body
Official name: The High Court
Postal address: Royal Court of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

NEPO will incorporate a minimum 10 calendar days standstill period at the point information on the award of the framework agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award the framework agreement before it is executed/signed.

The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where an agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the framework agreement has been entered into the court has the options to award damages and/or to shorten or order the framework agreement ineffective.

VI.5)Date of dispatch of this notice:
04/09/2020