Supplies - 424755-2015

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03/12/2015    S234    Supplies - Contract notice - Open procedure 

United Kingdom-Exeter: Emergency and security equipment

2015/S 234-424755

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Devon and Somerset Fire and Rescue Authority
National registration number: 723645339
Postal address: Service Headquarters, The Knowle, Clyst St George
Town: Exeter
Postal code: EX3 0NW
Country: United Kingdom
For the attention of: Louise Doherty
E-mail: procurement@dsfire.gov.uk
Telephone: +44 1392872200

Internet address(es):

General address of the contracting authority: http://www.dsfire.gov.uk

Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/30504

Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=14168&B=BLUELIGHT

Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=14168&B=BLUELIGHT

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply of Fire-fighting Personal Protective Equipment — Helmets, Gloves, Fire-hoods, Boots (leather), Boots (rubber).
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Exeter.

NUTS code UKK SOUTH WEST (ENGLAND)

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Devon and Somerset Fire and Rescue Authority (the Authority) requires the provision of fire helmets, fire fighting gloves, fire hoods and fire boots (leather and rubber) to meet user requirements for the next 5-10 years.
The requirements have been separated into Lots:
— Lot 1 — Fire helmets;
— Lot 2 — Fire fighting gloves;
— Lot 3 — Fire hoods;
— Lot 4 — Fire boots (leather);
— Lot 5 — Fire boots (rubber).
Potential Providers may submit responses for one, for several or for all Lots. The Authority may award a Contract for 1, for several or for all Lots.
The Successful Contractor(s) must have the legal and financial capacity, previous experience and technical and professional ability to perform the contract.
The fire helmets, fire fighting gloves, fire hoods and fire boots must be compatible with the Authority’s existing equipment and as a completed ensemble with Fire Coats and Fire Trousers.
The Authority proposes to enter into Contract(s) for a period of 5 years, with a break review after three years, with the Contractor(s). The Authority may extend the Contract(s) for further periods of 12 months up to 60 months in total. The Contract is anticipated to commence in March 2016 and will expire at the latest in February/March 2026.
The Contract will only be open and available for the use of Devon and Somerset Fire and Rescue Service.

Procurement documentation can be found on the Authority‘s e-tendering portal located at https://uk.eu-supply.com/login.asp?B=BLUELIGHT

II.1.6)Common procurement vocabulary (CPV)

35100000 Emergency and security equipment, 35811100 Fire-brigade uniforms

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Authority requires the provision of fire helmets, fire fighting gloves, fire hoods and fire boots to meet user requirements for the next 5-10 years.
The requirements have been separated into Lots:
— Lot 1 — Fire helmets;
— Lot 2 — Fire fighting gloves;
— Lot 3 — Fire hoods;
— Lot 4 — Fire boots (leather);
— Lot 5 — Fire boots (rubber).
Potential Providers may submit responses for one, for several or for all Lots. The Authority may award a Contract for one, for several or for all Lots.
Evaluation of each Lot will be in accordance with the Selection and Award criteria which will determine the Most Economically Advantageous tender in each Lot.
The fire helmets, fire fighting gloves, fire hoods and fire boots must be compatible with the Authority's existing equipment and as a completed ensemble with Fire Coats and Fire Trousers.
The Authority proposes to enter into Contract(s) for a period of 5 years, with a break review after three years, with the Contractor(s). The Authority may extend the Contract(s) for further periods of 12 months up to 60 months in total. The Contract is anticipated to commence in March 2016 and will expire at the latest in February/March 2026.
The Authority intends to issue these Goods to personnel as rolling replacement for fair wear & tear and loss during the period of the Contract rather than as a whole scale replacement.
However, subject to the availability of funding the Authority may consider total replacement of certain garments during the period of the Contract.
The Value Range provided in this Section II.2.1) provides an estimation for all Lots for a 5-year initial term. The Authority does not guarantee quantities and range information provided in this Notice is as a guide to Potential Providers.
Estimated value excluding VAT:
Range: between 600 000 and 1 300 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The Authority proposes to enter into Contract(s) for a period of 5 years, with a break review after three years, with the Contractor(s). The Authority may extend the Contract(s) for further periods of 12 months up to 60 months in total. The Contract is anticipated to commence in March 2016 and will expire at the latest in February/March 2026.
Each optional 12-month extension is estimated to be valued between 125 000 GBP and 200 000 GBP.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 060 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Supply of Fire-fighting Helmets
1)Short description
The Authority requires Fire helmets that provide as far as practical the highest overall, available, level of protection for uniform personnel undertaking fire-fighting and operational activities and which meet the following (or equivalent) Standards:
— BS EN 443:2008 Helmets for fire fighting in buildings and other structures;
— BS EN 14458:2004 Personal eye-equipment. Face shields and visors for use with fire-fighters and high performance industrial safety helmets used by fire-fighters, ambulance and emergency services.
2)Common procurement vocabulary (CPV)

35100000 Emergency and security equipment, 35811100 Fire-brigade uniforms

3)Quantity or scope
The Authority intends to issue these Goods to personnel as rolling replacement for fair wear & tear and loss during the period of the Contract rather than as a whole scale replacement.
However, subject to the availability of funding the Authority may consider total replacement of certain garments during the period of the Contract.
The value range provides an estimation of spend for a 5-year initial term. The Authority does not guarantee quantities and take-up and information provided in this Notice is as a guide to Potential Providers.
Estimated value excluding VAT:
Range: between 275 000 and 750 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Supply of Fire-fighting Gloves
1)Short description
The Authority requires fire-fighting gloves that provide as far as practical the highest overall, available, level of protection for uniform personnel undertaking fire-fighting and operational activities.
The Gloves must meet the following (or equivalent) Standards:
— BS EN 388:2003 Protective gloves against mechanical risks;
— BS EN 407:2004 Protective gloves against thermal risks (heat and/or fire);
— BS EN 420:2003+A1:2009 Protective gloves. General requirements and test methods;
— BS EN 659:2003+A1:2008 Protective gloves for fire-fighters.
2)Common procurement vocabulary (CPV)

35100000 Emergency and security equipment, 35811100 Fire-brigade uniforms

3)Quantity or scope
The Authority intends to issue these Goods to personnel as rolling replacement for fair wear & tear and loss during the period of the Contract rather than as a whole scale replacement.
The value range provides an estimation of spend for a 5-year initial term. The Authority does not guarantee quantities and take-up and information provided in this Notice is as a guide to Potential Providers.
Estimated value excluding VAT:
Range: between 100 000 and 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Supply of Fire-hoods
1)Short description
The Authority requires fire hoods that provide as far as practical the highest overall, available, level of protection for uniform personnel undertaking fire-fighting and operational activities and which meet as a minimum the following (or equivalent) Standards:
— BS EN 13911: 2004 + annex A and B, Protective clothing for fire-fighters. Requirements and test methods for fire hoods for fire-fighters;
— BS EN 367:1992 Protective clothing. Protection against heat and fire. Method for determining heat transmission on exposure to flame;
— BS EN ISO 13688:2013 Protective clothing. General requirements.
2)Common procurement vocabulary (CPV)

35100000 Emergency and security equipment, 35811100 Fire-brigade uniforms

3)Quantity or scope
The Authority intends to issue these Goods to personnel as rolling replacement for fair wear and tear and loss during the period of the Contract rather than as a whole scale replacement.
The value range provides an estimation of spend for a 5-year initial term. The Authority does not guarantee quantities and take-up and information provided in this Notice is as a guide to Potential Providers.
Estimated value excluding VAT:
Range: between 35 000 and 60 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Supply of Fire-fighting Boots (Leather)
1)Short description
The Authority requires Fire-fighting boots (leather) that provide as far as practical the highest overall, available, level of protection for uniform personnel undertaking fire-fighting and operational activities and which meet the following (or equivalent) Standards:
— BS EN 15090:2012 Footwear for Fire-fighters (Type 2);
— EN ISO 20345:2011 Personal protective equipment. Safety footwear;
— EN 50321:2000 Electrically insulating footwear for working on low voltage installations.
2)Common procurement vocabulary (CPV)

35100000 Emergency and security equipment, 35811100 Fire-brigade uniforms

3)Quantity or scope
The Authority intends to issue these Goods to personnel as rolling replacement for fair wear and tear and loss during the period of the Contract rather than as a whole scale replacement.
The value range provides an estimation of spend for a 5-year initial term. The Authority does not guarantee quantities and take-up and information provided in this Notice is as a guide to Potential Providers.
Estimated value excluding VAT:
Range: between 150 000 and 250 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Supply of Fire-fighting Boots (rubber)
1)Short description
The Authority requires Fire-fighting boots (rubber) that provide as far as practical the highest overall, available, level of protection for uniform personnel undertaking fire-fighting and operational activities and which meet the following (or equivalent) Standards:
— BS EN 15090:2012 Footwear for Fire-fighters (Type 2);
— EN ISO 20345:2011 Personal protective equipment. Safety footwear;
— EN 50321:2000 Electrically insulating footwear for working on low voltage installations.
2)Common procurement vocabulary (CPV)

35100000 Emergency and security equipment, 35811100 Fire-brigade uniforms

3)Quantity or scope
The Authority intends to issue these Goods to personnel as rolling replacement for fair wear and tear and loss during the period of the Contract rather than as a whole scale replacement.
The value range provides an estimation of spend for a 5-year initial term. The Authority does not guarantee quantities and take-up and information provided in this Notice is as a guide to Potential Providers.
Estimated value excluding VAT:
Range: between 50 000 and 150 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Minimum insurance levels:
— Public and Products Liability: 5 000 000 GBP;
— Employers Liability: 5 000 000 GBP.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Determined within the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Organisations wishing to bid as either a consortium or subcontracting arrangement do not require a specific legal form in order to submit a tender. If the potential provider is a consortium, each member of the consortium will be jointly and severally liable for performance of the contract or shall select from amongst themselves a lead partner for the purposes of the procurement. All correspondence in relation to this procurement will be sent to the Lead Partner only.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Potential Providers will be assessed in accordance with Section 5 of Chapter 2 of the Public Contracts Regulations 2015 on the basis of information provided in response to the Invitation to Tender. Completed responses to the Invitation to Tender must be returned via the e-tendering portal before the deadline for receipt of responses as notified in Section IV.3.4) of this OJEU Notice.
Minimum level(s) of standards possibly required: The Authority will review a range of economic information to evaluate your organisation‘s economic and financial standing. In addition to the requested financial information in the Invitation to Tender, the Authority may consult Experian reports and other credit rating or equivalent reports depending on where your organisation is located. In particular, the Authority will consider financial strength and risk of business failure.
If your organisation is evaluated as high risk the Authority may:
— ask for additional information, including information relating to your parent company, if applicable; and/or
— require a parent company guarantee or a performance bond.
Your organisation must have a minimum annual turnover that is at least twice the estimated annual contract value of the Lot or Lots awarded.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:

Refer to ITT documentation — https://uk.eu-supply.com/login.asp?B=BLUELIGHT

Minimum level(s) of standards possibly required:

Refer to ITT documentation — https://uk.eu-supply.com/login.asp?B=BLUELIGHT

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
DS136-15
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 12.1.2016 - 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
12.1.2016 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 003 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 12.1.2016 - 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Tenders will be opened by Devon and Somerset Fire and Rescue Authority employees, located at DSFRS Headquarters, The Knowle, Clyst St George, Exeter, Devon EX3 0NW.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: Devon and Somerset Fire and Rescue Authority
National registration number: 723645339
Postal address: The Knowle, Clyst St George
Town: Exeter
Postal code: EX3 0NW
Country: United Kingdom
E-mail: procurement@dsfire.gov.uk
Telephone: +44 1392872200
Fax: +44 1392872300
Internet address: http://www.dsfire.gov.uk

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendar day standstill period at the point that an intention to award decision notice is communicated to tenderers. The intention to award decision notice will specify the criteria for the award of the contract, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tenderer; and will specify when the standstill period is expected to end. Appeals against the intention to award decision must be made in writing to the Authority by the date specified in the intention to award decision notice. If an appeal is not successfully resolved the Public Contracts Regulations 2015 provide for the aggrieved party who has been harmed or at risk of harm to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
30.11.2015