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Germany-Frankfurt-on-Main: Network management software services
Contract notice – utilities
Section I: Contracting entity
Section II: Object
Call for tenders for the general IT system Frankfurt Data MIND — Frankfurt MIND Analytical Data Platform
Creation and implementation of the operational readiness of an overall IT system (data platform)
for the Frankfurt-MIND project as a productive system, Frankfurt Data MIND including installation, installation and integration of the system components (hardware and software), rental
hardware/cloud solution, provision of standard software, other services for:
System creation (migration of the existing development and testing system to the new cloud solution to be provided), take-over of project management and system service after acceptance.
Creation and operationalisation of an overall IT system (data platform for the
Frankfurt MIND project as a productive system and sandbox) Frankfurt Data MIND including installation,
Installation and integration of system components (hardware and software), cloud services, supply
of standard software, other system creation services (migration of previous development and
Testing systems (ETS) on the productive system and sandbox, taking over project management, and
System service after acceptance.
Duration 5 years after successful acceptance
Section III: Legal, economic, financial and technical information
Absence of grounds for exclusion under Sections 123 and 124 of the GWB
Evidence of professional and environmental risk indemnity insurance of the applicant:
Business indemnity insurance: Cover amount of at least EUR 5 million flat-rate cover for personal injury and material damage and EUR 100 000 for financial damage per two times maximum p.a.
Environmental liability insurance: Coverage level of at least EUR 5 million for persons, in kind and
co-insured asset damage, one-fold maximum p.a.
Minimum turnover for comparable services over the last three financial years for which accounts have been closed on average with:
(net) EUR 1 000 000.00 (sale or rental of hardware or cloud operations and development;
Migration and operation of technical solutions for data analytics and reporting in the field of
Mobility, logistics or transport).
Evidence of information security measures:
Certificate in accordance with DIN EN ISO 27001 et seq. or, failing that, an equivalent description as in the
Effective information security management is in place for companies.
Evidence of quality assurance measures:
Certificate in accordance with DIN EN ISO 9001 et seq. or, failing that, an equivalent description as in the
Quality assurance is carried out by the company.
References of projects as proof of professional and technical capacity.
References for completed or substantial parts in the last three years are:
demonstrate completed projects as follows:
References of at least two projects with the design and development of solutions for the
Data analysis and reporting for or in institutions, authorities or organisations.
References of at least two projects with delivery, migration and operation of solutions for:
comparable IT systems for or in institutions, authorities or organisations.
Submitted references shall be valued in all eligible categories, provided that they:
meet category-specific requirements. It is also possible that a reference can be submitted as evidence for several criteria (multiple use of references).
Experience and qualifications of project managers:
Project leader and deputy project leader with at least Bachelor’s degree in an IT-proximity
Discipline (e.g. economics) with at least 5 years of professional experience in similar projects.
In addition, at least one personal reference of the project leader for a similar project for:
public bodies, authorities or organisations with similar requirements in:
according to procurement documents
Joint tenderers and other joint tenderers are jointly and severally liable for the proposed service. They must designate in the tender all the members of the group and one of their members as the lead contractor for the procurement procedure and the conclusion of the contract.
Penalties shall be agreed in the event of non-performance of obligations under the contract.
Section IV: Procedure
Section VI: Complementary information
(a) The procurement documents are made available exclusively electronically on the procurement portal of German eProcurement.
Tenders may only be submitted there, electronically in text form. Interested parties who have downloaded the public procurement documents directly from the indicated URL are reminded:
that they can only be informed after registration, any questions concerning tenderers, information concerning tenderers and any changes to the procurement documents.
(b) replies to tenderers’ questions and communication between tenderers and the contracting authority are carried out exclusively through the German procurement platform.
Interested parties are therefore obliged to check regularly in their electronic mailbox whether messages have been received.
C) The tender must be submitted using the forms provided for this purpose on the allocation platform. Non-editable forms must be printed, completed and scanned.
(D)Where a scanned declaration from third parties is submitted, the contracting authority reserves the right to request the original from the tenderer.
In the case of foreign tenderers, the presentation of third-party certificates must be accompanied by equivalent certificates from the country of origin.
Documents which are not written in German must be accompanied by a certified translation into German.
(e) in order to ensure equal treatment of candidates, questions concerning this contract notice will only be answered in text form via the tendering platform’s communication.
(F) One bid per tenderer is admissible. Multiple participation as a sole tenderer and as a member of a consortium is not allowed.
(g) tenderers who, in order to demonstrate their suitability, rely on the capacities of other entities (e.g. subcontractors, group affiliates)
these capacities must be supported in the tender (Form Technical and Professional Capacity Loan and/or Fitness Loan Economic and Financial Capacity)
indicate and prove already with the tender by means of an undertaking from the other company (form commitment letter of suitability loan),
that they have at their disposal the resources necessary for the performance of the contract. Like the tenderer, the other company must provide the supporting documents and declarations referred to in III.1.1.
In the event that a tenderer relies on the capacities of another entity with regard to the economic and/or financial capacity required, Paragraph 47(3) of the SektVO applies.
(H) The contracting authority does not sign the European Single Procurement Document (ESPD) as proof of suitability;
(I) The contracting authority shall apply Paragraphs 122 to 126 of the GWB.
(J) Tenderers shall declare that, in the event of award of the contract, they will grant their employees, in performance of the contract, the working conditions, including remuneration;
which, in terms of type and amount, comply at least with the requirements of the collective agreement to which the undertaking is bound by virtue of the employee-posting agency (AEntG) or, in any event, if:
the relevant collective bargaining regime is not in any case more favourable to employees — a remuneration which complies with the Minimum Wage Act (MiLoG) (additional requirement for performance of the contract).
The contracting authority may also require appropriate declarations of compliance and minimum tariffs to be submitted by all sub-contractors and distributors after the award of the contract.
(K) The contracting authority is obliged to use the HVA documents. The references to the VgV in the procurement documents or HVA forms should be referred mutatis mutandis to the SektVO.
(L) In accordance with Paragraph 15(4) of the SektVO, the contracting authority reserves the right to award the initial tender without negotiation.
Time limit for lodging an application for review before the Public Procurement Board pursuant to 160(3) GWB:
An application for review shall be inadmissible in so far as:
The applicant has recognised the alleged infringement of public procurement rules before lodging the application for review and has not raised a complaint with the contracting authority within a period of 10 calendar days; the expiry of the period referred to in Section 134(2) of the GWB shall not be affected,
2.Infringements of public procurement rules which are apparent from the contract notice are not raised against the contracting authority no later than the deadline for submission of applications or tenders specified in the contract notice;
3.Infringements of public procurement rules which are only apparent in the tender documents are not raised against the contracting authority by the deadline for submission of applications or tenders at the latest;
4.more than 15 calendar days have elapsed after receipt of the contracting authority’s notification of its intention not to remedy a complaint.
The first sentence shall not apply in the case of an application for a declaration that the contract is invalid pursuant to Paragraph 135(1)(2) of the GWB. The second sentence of Section 134(1) of the GWB remains unaffected.