Services - 426525-2014

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16/12/2014    S242

United Kingdom-Edinburgh: IT services: consulting, software development, Internet and support

2014/S 242-426525

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: National Records of Scotland
Postal address: Ladywell House, Ladywell Road
Town: Edinburgh
Postal code: EH12 7TF
Country: United Kingdom
Contact person: Procurement
For the attention of: Sue Barber
E-mail: sue.barber@gro-scotland.gsi.gov.uk
Telephone: +44 1313144366
Fax: +44 1313144256

Internet address(es):

General address of the contracting authority: http://www.nrscotland.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00474

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from:
Official name: National Records of Scotland
Postal address: Ladywell House, Ladywell Road
Town: Edinburgh
Postal code: EH12 7TF
Country: United Kingdom
Contact person: Procurement
For the attention of: Sue Barber
E-mail: sue.barber@gro-scotland.gsi.gov.uk
Telephone: +44 1313144366
Fax: +44 1313144256
Internet address: http://www.nrscotland.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
Official name: National Records of Scotland
Postal address: Ladywell House, Ladywell Road
Town: Edinburgh
Postal code: EH12 7TF
Country: United Kingdom
Contact person: Procurement
For the attention of: Sue Barber
E-mail: sue.barber@gro-scotland.gsi.gov.uk
Telephone: +44 1313144366
Fax: +44 1313144256
Internet address: http://www.nrscotland.gov.uk

Tenders or requests to participate must be sent to:
Official name: National Records of Scotland
Postal address: Ladywell House, Ladywell Road
Town: Edinburgh
Postal code: EH12 7TF
Country: United Kingdom
Contact person: Procurement
For the attention of: Sue Barber
E-mail: sue.barber@gro-scotland.gsi.gov.uk
Telephone: +44 1313144366
Fax: +44 1313144256
Internet address: http://www.nrscotland.gov.uk

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
ScotlandsPeople Website.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Edinburgh.

NUTS code UKM SCOTLAND

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
National Records of Scotland (NRS) is a non-Ministerial Department of the Scottish Government whose purpose is to collect, preserve and produce information about Scotland's people and history, and make it available to inform present and future generations. The ScotlandsPeople service is a key element in delivering this purpose and an important part of NRS' future strategy of improving customer and digital services.
The ScotlandsPeople service was established in 2002 and is the official government website offering access to Scottish family history research. The site was originally established in 2002 and now hosts access to around 30 million images and 110 000 000 index entries. In 2013/14 there were 3 400 000 site visits and 24 000 customer email queries and currently there are over 800 000 unique registered users. The service has concentrated mainly on the provision of index information and digitised images of registration and historical census records as well as providing access to images of Valuation Rolls and Scottish Wills and Testaments.

NRS wishes to appoint a service provider to deliver a flexible service which we anticipate will be developed and expanded over the course of the contract. The service provider will deliver web design, application development, search functionality, e-commerce, testing, secure web hosting, infrastructure, website management (including further expansion) and support for the replacement service to support internet access to the official ScotlandsPeople online service (http://www.scotlandspeople.gov.uk). The replacement service must go live to public users on 1.9.2016, when the current contract expires.

It is expected the new service provider will begin design and development of the new service from August 2015 with all testing phases completed and signed-off by the end of July 2016 in readiness for the new website service to go live on 1 September 2016, ensuring the ScotlandsPeople service to the public is seamlessly maintained from the ‘Go live' date.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=329917

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
II.1.6)Common procurement vocabulary (CPV)

72000000 IT services: consulting, software development, Internet and support, 72400000 Internet services, 72413000 World wide web (www) site design services, 72415000 World wide web (www) site operation host services, 48800000 Information systems and servers, 72212217 Transaction-processing software development services, 72411000 Internet service providers ISP, 72212220 Internet and intranet software development services, 48400000 Business transaction and personal business software package, 72900000 Computer back-up and catalogue conversion services, 72300000 Data services, 72230000 Custom software development services, 72250000 System and support services, 72414000 Web search engine providers

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 2 000 000 and 3 500 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The contract will be for a period of 4 years with the option to extend the contract for up to 24 months (2 x 12 month extensions).
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent Company Guarantee and/or other guarantees of performance may be required by NRS Procurement. Participants will be advised during the procurement process if these are required.
Levels of Insurance as stated in the PQQ.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As stated in PQQ.
A Consortium which is awarded the contract must be legal entity before entering into the contract or each member must be jointly and severally liable.
The contract is subject to Scots Law.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(6) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As stated in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As stated in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 70

2. Price. Weighting 30

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
14/0620
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 197-348169 of 14.10.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
20.1.2015 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
11.3.2015
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
(SC Ref:329917).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: An economic Operator that suffers or risks suffering loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
11.12.2014