Works - 427165-2016

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03/12/2016    S234    - - Works - Contract notice - Open procedure 

United Kingdom-Sheffield: Construction work

2016/S 234-427165

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sheffield City Council
Town Hall
S1 2HH Sheffield
United Kingdom

Internet address(es):

General address of the contracting authority: www.sheffield.gov.uk

Address of the buyer profile: https://www.yortender.co.uk

Electronic access to information: https://www.yortender.co.uk

Electronic submission of tenders and requests to participate: https://www.yortender.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Public order and safety
Environment
Economic and financial affairs
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

refer to II.2.1) and VI.3)

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
YORcivil2 South and West Area Contractors Framework Agreement.
II.1.2)Type of contract and location of works, place of delivery or of performance
Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities

NUTS code UKE,UKF

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 56

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 720 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
A framework agreement for construction works, including contractors design when required. The works involved are principally civil engineering works, bridges/structure works, highway surfacing works and flood alleviation works. In addition some building works may also be included. This framework replaces the original YORcivil South and West Area Contractors Framework and builds upon its legacy of partnership and collaborative working. The full list of accessing bodies is detailed within V 1.3).
The YORcivil2 South and West area Contractors Framework also covers authorities in the Sheffield LEP region.
II.1.6)Common procurement vocabulary (CPV)

45000000, 45100000, 45200000, 45300000, 45400000, 71000000, 45233000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
This framework agreement is 1 of 2 YORcivil2 Framework Agreements, set up primarily to serve the Yorkshire and Humber region (split geographically between North and East, and South and West areas). The frameworks coverage also extends across a number of areas comprising of Nottinghamshire, Derbyshire and the North East of England as detailed within the volume 1 instructions to tender.
The YORcivil2 frameworks have been established to provide all public sector bodies (and their statutory successors and organisations created as a result of re-organisation or organisational changes) and third sector organisations in the area of coverage above with access to quality contractors under best practice partnering arrangements. Such access will be subject to approval by the contracting authority.
These public sector bodies include central government departments and their agencies, Non-Departmental Government Bodies, Humber Bridge Board, Bridge Boards, Internal Drainage Boards, NHS bodies, Local Authorities (including County Councils, Unitary Authorities, District (Borough) Councils, Town Councils and Parish Councils), Registered Social Landlords (including Registered providers and Housing Associations) and any other category of Social Landlord, Local Authority Regulated companies (including Arms Length Management Organisations), Combined Authorities, Police Authorities, Fire Authorities (including fire and rescue authorities), other emergency services, Educational Establishments (including Schools maintained by a Local Authority, Academies, City Technology Colleges, the Learning and Skills Council, University Technical Colleges, University Purchasing Consortium, Further Education Establishments and Universities) and Registered Charities. The Framework may be used by non Public Sector organisations to comply with conditions associated with the use of public funds for those specific projects.
It is intended that the Framework Agreement will deliver a significant proportion of the civil engineering construction programmes of these public sector bodies. However, these public sector bodies do not guarantee to award a minimum or indeed any value of work through this Framework Agreement and reserve the right to procure works by other means in relation to specific schemes or programmes of work.
For indicative purposes only the potential estimated workload through the life of the framework agreement is 600 000 000 GBP broken down as shown below.
Lot 1 — South Area General Civil Engineering Works 0 GBP — 500 000 GBP estimated potential workload 28 800 000 GBP;
Lot 2 — West Area General Civil Engineering Works 0 GBP — 500 000 GBP estimated potential workload 28 800 000 GBP;
Lot 3 — South Area General Civil Engineering Works over 500 000 GBP — GBP 4 000 000 GBP estimated potential workload 96 000 000 GBP;
Lot 4 — West Area General Civil Engineering Works over 500 000 GBP — 4 000 000 GBP estimated potential workload 96 000 000;
Lot 5 — Civil Engineering Works — over 4 000 000 GBP — 10 000 000 GBP estimated potential workload 144 000 000 GBP;
Lot 6 — Civil Engineering Works — over 10 000 000 GBP estimated potential workload 201 600 000;
Lot 7 — Surfacing Works estimated potential workload 124 800 000.
Estimated value excluding VAT: 720 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The framework has an option to extend for a further period of 2 years to allow the appointed contractors adequate time to recoup their significant initial investment in establishing processes and procedures that will deliver the improvements that the clients are seeking through this framework. These include Economic Regeneration, Carbon and Waste Reduction, Training and Employment initiatives, training of their staff to new ways of working, BIM and New Models of Construction Procurement.
In addition there will be significant investment required from clients in undertaking the selection and evaluation process, and in particular the training of their staff and consultants to new ways of working. The partnering and collaborative working objectives that will form part of this framework may only be capable of being realised over longer periods of time than 4 years, not least because a number of Local Authorities may only start using this framework when their existing arrangements expire.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 72 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: South Area Civil Engineering Works — 0 GBP — 500 000 GBP
1)Short description
South Area Civil Engineering Works — 0 GBP— 500 000 GBP.
2)Common procurement vocabulary (CPV)

45000000, 45100000, 45200000, 45300000, 45400000, 71000000

3)Quantity or scope
Refer to II.2.1.
Estimated value excluding VAT: 28 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 72 (from the award of the contract)
5)Additional information about lots
Subject to the technical and financial capability and capacity of applications received it is envisaged that a maximum of 8 Contractors will be appointed to the lot.
Lot No: 2 Lot title: West Area Civil Engineering Works —0 GBP — 500 000 GBP
1)Short description
West Area Civil Engineering Works — 0 GBP — 500 000 GBP.
2)Common procurement vocabulary (CPV)

45000000, 45100000, 45200000, 45300000, 45400000, 71000000

3)Quantity or scope
Refer to II.2.1.
Estimated value excluding VAT: 28 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 72 (from the award of the contract)
5)Additional information about lots
Subject to the technical and financial capability and capacity of applications received it is envisaged that a maximum of 8 Contractors will be appointed to the lot.
Lot No: 3 Lot title: South Area Civil Engineering Works — over 500 000 GBP — 4 000 000 GBP
1)Short description
South Area Civil Engineering Works — over 500 000 GBP — 4 000 000 GBP.
2)Common procurement vocabulary (CPV)

45000000, 45100000, 45200000, 45300000, 45400000, 71000000

3)Quantity or scope
Refer to II.2.1.
Estimated value excluding VAT: 96 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 72 (from the award of the contract)
5)Additional information about lots
Subject to the technical and financial capability and capacity of applications received it is envisaged that a maximum of 8 Contractors will be appointed to the lot.
Lot No: 4 Lot title: West Area Civil Engineering Works — over 500 000 GBP — 4 000 000 GBP
1)Short description
West Area Civil Engineering Works — over 500 000 GBP— 4 000 000 GBP.
2)Common procurement vocabulary (CPV)

45000000, 45100000, 45200000, 45300000, 45400000, 71000000

3)Quantity or scope
Refer to II.2.1.
Estimated value excluding VAT: 96 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 72 (from the award of the contract)
5)Additional information about lots
Subject to the technical and financial capability and capacity of applications received it is envisaged that a maximum of 8 Contractors will be appointed to the lot.
Lot No: 5 Lot title: Civil Engineering Works — over 4 000 000 GBP —10 000 000 GBP
1)Short description
Civil Engineering Works — over 4 000 000 — 10 000 000.
2)Common procurement vocabulary (CPV)

45000000, 45100000, 45200000, 45300000, 45400000, 71000000

3)Quantity or scope
Refer to II.2.1.
Estimated value excluding VAT: 144 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 72 (from the award of the contract)
5)Additional information about lots
Subject to the technical and financial capability and capacity of applications received it is envisaged that a maximum of 8 Contractors will be appointed to the lot.
Lot No: 6 Lot title: Civil Engineering Works — over 10 000 000 GBP
1)Short description
Civil Engineering Works — over 10 000 000 GBP.
2)Common procurement vocabulary (CPV)

45000000, 45100000, 45200000, 45300000, 45400000, 71000000

3)Quantity or scope
Refer to II.2.1.
Estimated value excluding VAT: 201 600 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 72 (from the award of the contract)
5)Additional information about lots
Subject to the technical and financial capability and capacity of applications received it is envisaged that a maximum of 8 Contractors will be appointed to the lot.
Lot No: 7 Lot title: Surfacing Works
1)Short description
Surfacing Works.
2)Common procurement vocabulary (CPV)

45233000, 45000000, 45100000, 45200000, 45300000, 45400000, 71000000

3)Quantity or scope
Refer to II.2.1.
Estimated value excluding VAT: 124 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 72 (from the award of the contract)
5)Additional information about lots
Subject to the technical and financial capability and capacity of applications received it is envisaged that a maximum of 8 Contractors will be appointed to the lot.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Warranties, bonds and /or parent company guarantees or similar may be required. Collateral Warranties for design/or construction may be required. As set out in the framework tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Works will generally be funded through public funds and grants. As set out in the framework tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
In the event of a group bid each company or firm in the bid will be jointly and severally responsible for the due performance of the contract. Detailed requirements are set out in the framework tender documentation.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the framework tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As set out in the framework tender documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As set out in the framework tender documentation.
Minimum level(s) of standards possibly required: As set out in the framework tender documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As set out in the framework tender documentation.
Minimum level(s) of standards possibly required:
As set out in the framework tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision:
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CM122
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 31.1.2017 - 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
31.1.2017 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Some projects may receive financial contributions from EU funds.
VI.3)Additional information

Tender documentation is available only through the YORtender system at http://www.yortender.co.uk. Please follow the link to register interest using the project reference no. CM122. All queries/communications must be made via the YORtender discussions function within project reference no. CM122.

Public sector organisations that may access this framework include (but are not limited to):

— Local Authorities in Yorkshire and Humber, Nottinghamshire, Derbyshire and Sheffield Local Enterprise Partnership region (i.e. a local authority as defined in Regulation 1 and 84(1) of the Local Government Act 2000, Local Authorities include all County, City, District and Borough Councils, and Unitary Authorities. A list of all local authorities is available at: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm or http://localweblist.net/

— Central Government Department and Agencies https://www.gov.uk/government/organisations;

— Combined Authorities (as defined in Local Democracy, Economic Development and Construction Act 2009);
— Educational establishments (e.g. schools, school governing bodies; voluntary aided schools; foundation schools; any faith educational establishments including the Roman Catholic Dioceses and Anglican Dioceses, associated with the named Local Authorities including diocesan authorities; academies; free schools, city technology colleges; foundation partnerships; education authorities, publicly funded schools, universities, colleges, University Technical Colleges, University Purchasing Consortium, further education establishments; higher education establishments and other educational establishments).

http://www.studyyorkshire.com/universities

http://www.schoolswebdirectory.co.uk/

http://www.education.gov.uk/edubase/home.xhtml

http://schoolsfinder.direct.gov.uk/schoolsfinder

— Research Councils: http://www.rcuk.ac.uk/about/Aboutrcs/

— National Park Authorities http://www.nationalparks.gov.uk/

— Internal Drainage Boards http://www.ada.org.uk/idb_members_map.html

— Registered Social Landlords (Housing Associations). Registered Providers of Social Housing (as defined in the Housing and Regeneration Act 2008), and as registered with the Home and Communities Agency (or its successor body). http://www.homesandcommunities.co.uk/

— Police Forces http://www.police.uk/?view=force_sites

— Fire and Rescue Services http://www.fireservice.co.uk/information/ukfrs

— NHS Bodies England

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.nhs.uk/servicedirectories/Pages/PrimaryCareTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/StrategicHealthAuthorityListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx

http:/http://www.nhs.uk/ServiceDirectories/Pages/OtherListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/ccglisting.aspx

http://www.nhs.uk/ServiceDirectories/Pages/AreaTeamListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/HNSTrustListing.aspx

— Hospices in the UK: https://www.hospiceuk.org/about-hospice-care/find-a-hospice

— Third Sector and Charities in the United Kingdom

http://www.charity-commission.gov.uk/

http://www.oscr.org.uk/

— Citizens Advice

http://www.citizensadvice.co.uk/

— Projects commissioned by Local Enterprise Partnerships (LEP's)
— Also permitted to access the framework are locally delivered Public Service providers e.g. General Practitioners' Surgeries

www.nhs.uk/service-search/go/locationsearch/4

— The option is reserved for the framework to be used by projects funded by Section 106 and/or community infrastructure levy.

— Passenger Transport Executives: http://www.pteg.net/

— Humber Bridge Board: http://www.humberbridge.co.uk/

— Trusts, Charities, Social Enterprises, Mutuals, and Community Interest Companies: (i.e. organisations that have been established by the public bodies within the scope of this advertisement and/or where the contracting public bodies are trustees or partners of the Trusts, Social Enterprises, Mutuals and Community Interest Companies or any similar organisation).
Other additional Public Bodies operating in this Region but not specifically referred to may also use this Framework. It further includes successors to those organisations already identified and their subsidiaries.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Refer to VI.4.2)

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Sheffield City Council will incorporate a standstill period at the point information on the award of the framework is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10-calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for an economic operator who suffers or risks suffering loss or damage by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
1.12.2016