Supplies - 428093-2016

06/12/2016    S235    - - Supplies - Contract notice - Open procedure 

United Kingdom-Swindon: Library automation equipment

2016/S 235-428093

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Swindon Borough Council
UK
Civic Offices, Euclid Street
Swindon
SN1 2JH
United Kingdom
Contact person: Jim Catton
Telephone: +44 7930618511
E-mail: jcatton@swindon.gov.uk
NUTS code: UKK14

Internet address(es):

Main address: www.swindon.gov.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Swindon Borough Council Core Library Service — Extended Opening.

Reference number: DN227228
II.1.2)Main CPV code
30238000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Swindon Borough Council currently has 15 static and 1 mobile library. Subject to the outcome of Cabinet paper being discussed on 7.12.2016, the number of libraries and staffed hours could potentially be reduced to a core library service.

SBC is looking at ways to enhance the core service by extending opening beyond staffed hours by using technology that will enable a library to stay open unstaffed for permitted users to obtain services they require as if the library was staffed.

The framework may cover any libraries in Swindon borough. It is anticipated that libraries will need the same technology therefore the contract will need to include potential future purchases.

More information regarding the proposals can be found at http://ww5.swindon.gov.uk/moderngov/ieListDocuments.aspx?CId=285&MId=7424&Ver=4

All tender documents are available in the attachments section on the advert on the South West Portal using the link below:

www.supplyingthesouthwest.org.uk DN227228

II.1.5)Estimated total value
Value excluding VAT: 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
30238000
II.2.3)Place of performance
NUTS code: UKK14
Main site or place of performance:

Swindon.

II.2.4)Description of the procurement:

Swindon Borough Council currently has 15 static and one mobile library. Subject to the outcome of a Cabinet paper being discussed at Cabinet on 7.12.2016, the number of libraries and staffed hours could potentially be reduced to a core library service.

Swindon Borough Council is looking at ways to enhance the core library service by extending opening hours beyond staffed manned hours by the use of technology that will enable a library to stay open unstaffed and for permitted users to be able to obtain the services they require as if the library was staffed. It is unknown at this time what hours the libraries will be open unstaffed and whether the existing opening hours will be maintained, increased or decreased.

In addition, the framework may cover any of the libraries in the borough of Swindon.

It is anticipated that libraries will need the same technology, therefore, the contract will need to include flexibility for potential future purchases.

More information regarding the current proposals can be found at:

http://ww5.swindon.gov.uk/moderngov/ieListDocuments.aspx?CId=285&MId=7424&Ver=4

The initial framework period is for 36 months commencing 1.2.2017 with the option to extend for a further 12 months subject to satisfactory contract performance and budget availability.

The contract will be set up as a framework agreement with a total value of between 0 GBP and 500 000 GBP.

All tender documents are available in the attachments section on the tender advert on the South West Portal available using the link below:

www.supplyingthesouthwest.org.uk

Reference: DN227228.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Implementation Plan / Weighting: 5 %
Quality criterion - Name: Training and Support / Weighting: 4 %
Quality criterion - Name: Applications or Hardware / Weighting: 2 %
Quality criterion - Name: Entry Control / Weighting: 1 %
Quality criterion - Name: Reports / Weighting: 3 %
Quality criterion - Name: Administration / Weighting: 3 %
Quality criterion - Name: System Environment / Weighting: 2 %
Quality criterion - Name: Support / Weighting: 4 %
Quality criterion - Name: Entry Control / Weighting: 1 %
Quality criterion - Name: Event Handling / Weighting: 1 %
Quality criterion - Name: Downtime / Weighting: 1 %
Quality criterion - Name: Future Developments / Weighting: 3 %
Quality criterion - Name: System Operation / Weighting: 10 %
Cost criterion - Name: Core library price / Weighting: 50 %
Cost criterion - Name: Future Call-off set pricing / Weighting: 10 %
II.2.6)Estimated value
Value excluding VAT: 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Option to extend for a further 12 months subject to satisfactory contract performance and budget availability.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

All criteria that are stated within the tender documents to become the preferred bidder.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

N/A.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 12/01/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 12/01/2017
Local time: 14:00
Place:

Swindon Borough Council Offices, Euclid Street.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=229306665

GO Reference: GO-2016122-PRO-9183171.

VI.4)Procedures for review
VI.4.1)Review body
Swindon Borough Council
Euclid Street
Swindon
SN2 2JH
United Kingdom
VI.4.2)Body responsible for mediation procedures
Swindon Borough Council
Swindon
United Kingdom
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Swindon Borough Council
Euclid Street
Swindon
SN2 2JH
United Kingdom
VI.5)Date of dispatch of this notice:
02/12/2016