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Spain-Vigo: Travel Agency and Event Organisation Services for EFCA and EU-OSHA
Section I: Contracting authority
Section II: Object
Travel Agency and Event Organisation Services for EFCA and EU-OSHA
The general objective of this procurement procedure is to conclude an interagency framework contract under the lead of European Fisheries Control Agency (EFCA) with 1 service provider for provision of travel agency and event organisation services for the staff and for any other persons who travel on behalf or per request of the agencies EFCA and EU-OSHA. The following agency has joined this procurement and would use the resulting framework contract for travel agency services: European Agency for Safety and Health at Work (EU-OSHA). The event organization services will only be used by EFCA.
The tasks are to be performed at the premises designated by the participating contracting authorities. The agencies are situated in Vigo (EFCA) and in Bilbao (EU-OSHA).
The travel and accommodation services are to be provided to EFCA and EU-OSHA staff members as well as for invited experts and participants to meetings. The travel services shall comprise (non exhaustive definition): the provision of transport tickets, arranging accommodation, car rental, assistance in obtaining visas. Non-binding estimation is that travel can make up to 70 % of the volume. EFCA needs to organise events addressed to its target audiences in the scope of its mission. The duration of the events may vary between one day and a few days and the size of the events may vary between 20 and 150 participants. The events are more likely to take place in Vigo (EFCA’s headquarter location), but may also take place in other areas of Spain or in any Member State of the European Union or beyond. The event services shall comprise (non exhaustive definition): booking of meeting rooms, assistance and presence of an event coordinator, organising catering, interpretation, audiovisual/technical support and conference equipment for the events, registration of participants, travel and local transport of the participants, secretarial tasks and providing onsite assistance. Other services can also be requested linked to an event like printed material. Non-binding estimation is that events organization can make up to 30 % of the volume.
Subject to budgetary availability, satisfactory performance of the initial contract and continued requirement by EFCA, the contract may be renewed 2 times for a period of 1 year.
Section III: Legal, economic, financial and technical information
As stated in the procurement documents (see Tender Specifications, Section C.2.2. professional and technical capacity).
Section IV: Procedure
European Fisheries Control Agency, room 6.15, Avenida García Barbón, 4, 36201 Vigo (Pontevedra), Spain
A maximum of two representatives per tenderer may attend the opening session. For organisational and security reasons the tenderer must provide the full name, ID or passport number of the representatives at least 2 working days in advance to: firstname.lastname@example.org. The representatives are required to present the tender reception confirmation generated by e-Submission.
Section VI: Complementary information
Publications of further services are likely to follow a 4-year cycle.
See internet address provided in Section I.3.