Works - 428800-2018

03/10/2018    S190    - - Works - Contract notice - Competitive procedure with negotiation 

United Kingdom-Lincoln: Construction work

2018/S 190-428800

Contract notice

Works

Legal Basis:

Regulation (EU, Euratom) No 966/2012

Section I: Contracting authority

I.1)Name and addresses
Lincolnshire County Council
County Offices, Newland
Lincoln
LN1 1YL
United Kingdom
Contact person: Mr Dan Charlesworth
E-mail: dan.charlesworth@lincolnshire.co.uk
NUTS code: UKF3

Internet address(es):

Main address: https://www.lincolnshire.gov.uk/

Address of the buyer profile: https://www.lincolnshire.gov.uk/procurement

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

2183 Lincolnshire County Council — Highways 2020 Term Contract

II.1.2)Main CPV code
45000000
II.1.3)Type of contract
Works
II.1.4)Short description:

The Council is looking to procure 3 partners to deliver a comprehensive and wide ranging highways maintenance contract to replace the current Lincolnshire Highways Alliance which is due to reach full term on the 31.3.2020. The procurement includes 3 lots:

Lot 1: Highway Works;

Lot 2: Traffic Signals;

Lot 3: Professional Services.

The contract term for each lot will be 6 years starting from the 1.4.2020 with the opportunity to extend the contract for an additional 6 years to a maximum term of 12 years.

Full details of the requirements are included in the procurement documentation.

II.1.5)Estimated total value
Value excluding VAT: 762 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for one lot only
Maximum number of lots that may be awarded to one tenderer: 1
II.2)Description
II.2.1)Title:

Highways Works

Lot No: 1
II.2.2)Additional CPV code(s)
45000000
50100000
50200000
50230000
71000000
77310000
77340000
90620000
90630000
90640000
II.2.3)Place of performance
NUTS code: UKF3
Main site or place of performance:

Lincolnshire

II.2.4)Description of the procurement:

The Council requires a partner to assist the Council in the provision of the highway service so that the authority can meet its obligations and statutory duties. The provision of service is anticipated to initially include but not limited to:

— minor repairs: respond to minor maintenance, potholes and general defects on the highway in accordance with response times,

— 24 hour emergency response: fast response service to deal with highway related incidents,

— winter service provision: labour provision for pre-salting of the highway network,

— drainage cleansing and landscape maintenance — gully cleansing, grass cutting and tree works,

— surfacing schemes (including surface treatments): patching and surfacing, surface dressing, micro asphalt and slurry sealing,

— structure maintenance: bridge replacement and repair schemes,

— street lighting: routine maintenance cleaning and replacement with emergency response,

— Countryside service: repair and maintenance of public rights of way,

— Construction schemes: various disciplines.

Full details of the requirements are included in the procurement documentation.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 638 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: yes
Description of renewals:

The initial term is for a period of 6 years (72 months). Options are available to extend the contract of a further period of 6 X 1 years giving a maximum potential term of 12 years (144 months)

The extension block options are defined in the procurement documentation.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Selection criteria will be based on economic and financial standing and technical and professional ability in the following areas:

— relevant experience,

— managing change,

— managing cost,

— managing public expectations,

— collaborative working,

— supply chain management.

The top 5 highest scoring candidates will be invited to submit initial tenders. The tenders received will be evaluated in line with the stated evaluation criteria (detailed in the procurement documentation) at which point the top 3 highest scoring tenders will go on to be negotiated with bidders. Those tenders not in the top three will be rejected, and will not be considered further.

Further information is set out in the procurement documentation within the Selection Questionnaire.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

The project is not currently being financed by EU funds. However, LCC anticipates that EU funds may be accessed over the course of the contract term.

II.2.14)Additional information

It is proposed lot 1 contract will be based on NEC4 Term Service contract (June 17) option C — target contract with price list.

II.2)Description
II.2.1)Title:

Traffic Signals

Lot No: 2
II.2.2)Additional CPV code(s)
34990000
45000000
50100000
50232000
50232200
71000000
II.2.3)Place of performance
NUTS code: UKF3
Main site or place of performance:

Lincolnshire

II.2.4)Description of the procurement:

The Council requires a partner to assist the Council in the provision of the highways service so that the authority can meet its obligations and statutory duties. The provision of service is anticipated to initially include but not limited to:

— core maintenance activities: attendance to and clearance of traffic signal faults, emergency response to repair damage and defects deemed to be unsafe, changes to controller configurations, temporary switch offs and switch on for third parties, installation cleaning, installation safety checks, Installation condition assessments, checking broadband and mobile phone connectivity, maintenance of a Tidal Flow system, temporary traffic management for traffic signal works, deployment of an emergency generator during periods of extended power loss at priority locations,

— Capital Improvement Schemes: full replacement of worn out traffic signal installations, partial refurbishment of traffic signal installations, new traffic signal installations for LCC Capital improvement schemes (including section 278 schemes)

— Contractors Design: electrical design for traffic signal installations and cable systems, traffic management schemes for traffic signal operations full details of the requirements are included in the procurement documentation.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 26 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: yes
Description of renewals:

The initial term is for a period of 6 years (72 months). Options are available to extend the contract of a further period of 6 X 1 years giving a maximum potential term of 12 years (144 months)

The extension block options are defined in the procurement documentation.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Selection criteria will be based on economic and financial standing and technical and professional ability in the following areas:

— relevant experience,

— managing Change,

— managing cost,

— managing public expectations,

— collaborative working.

The top 5 highest scoring candidates will be invited to submit initial tenders. The tenders received will be evaluated in line with the stated evaluation criteria (detailed in the procurement documentation) at which point the top 3 highest scoring tenders will go on to be negotiated with Bidders. Those tenders not in the top three will be rejected, and will not be considered further.

Further information is set out in the procurement documentation within the Selection Questionnaire.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

The project is not currently being financed by EU funds. However, LCC anticipates that EU funds may be accessed over the course of the contract term.

II.2.14)Additional information

It is proposed lot 2 contract will be based on NEC4 Term Service contract (June 2017) Option C — target contract with price list.

II.2)Description
II.2.1)Title:

Professional Services

Lot No: 3
II.2.2)Additional CPV code(s)
71000000
79410000
90700000
II.2.3)Place of performance
NUTS code: UKF3
Main site or place of performance:

Lincolnshire

II.2.4)Description of the procurement:

The Council requires a partner to assist the Council in the provision of the highway service so that the authority can meet its obligations and statutory duties. The provision of service is anticipated to initially include but not limited to:

— design services: provision of management and design staff (civil engineers — all disciplines, transportation specialists, cost engineers, drainage specialists, traffic signal specialists rail planning specialist, environmental specialists, Waste disposal, quantity surveying, Urban design, topographical surveying and project management),

— carrying out professional services in relation to (civil engineering, development planning, asset management and monitoring, environmental, conversation and archaeological studies, building and property services, provide expertise in digital technology, complete design packages for both major and minor schemes, maintain and manage LCCs traffic models including traffic data collection Full details of the requirements are included in the procurement documentation.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 98 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: yes
Description of renewals:

The initial term is for a period of 6 years (72 months). Options are available to extend the contract of a further period of 6 X 1 years giving a maximum potential term of 12 years (144 months)

The extension block options are defined in the procurement documentation.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Selection criteria will be based on economic and financial standing and technical and professional ability in the following areas:

— relevant experience,

— managing change,

— managing cost,

— managing public expectations,

— collaborative working,

— supply chain management.

The top 5 highest scoring candidates will be invited to submit initial tenders. The tenders received will be evaluated in line with the stated evaluation criteria (detailed in the procurement documentation) at which point the top 3 highest scoring tenders will go on to be negotiated with bidders. Those tenders not in the top 3 will be rejected, and will not be considered further.

Further information is set out in the procurement documentation within the Selection Questionnaire.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

The project is not currently being financed by EU funds. However, LCC anticipates that EU funds may be accessed over the course of the contract term.

II.2.14)Additional information

It is proposed lot 3 contract will be based on an NEC4 Professional Services contract (June 2017) with Term Service options.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Criteria as stated in the procurement documents

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Criteria as stated in the procurement documents

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 074-163377
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 09/11/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 07/01/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Approximately anywhere between April 2024 to April 2030 depending on the utilisation of contract extension options.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Negotiation

The council intends to negotiate on the areas identified in below.

Lot 1:

(a) depot strategy;

(b) winter service;

(c) reactive service;

(d) highways recycling;

(e) commercial terms.

Lot 2:

(a) depot strategy;

(b) reactive service;

(c) commercial terms.

Lot 3:

(a) office location strategy;

(b) person specification;

(c) commercial terms.

The Council does not intend to negotiate on the following issues for all lots:

— The NEC core clauses and options, the scope and the pricing mechanisms for all other areas of the service not detailed above,

— The Council reserves the right to adjust the areas detailed above and, in advance of submitting the Invitation to Negotiate (ITN). Any adjustments will be informed by Initial Tenders received. Final details of the negotiation areas shall be included within the ITN documentation.

TUPE:

It is anticipated that TUPE will apply. Further detail are available within the tender documents pensions.

The Council will require the successful bidder to adhere to the principles contained in the Best Value Authorities Staff Transfers (Pensions) Direction 2007 for staff that are transferring. Further details are available within the tender documents.

Procurement Portal:

The procurement will be conducted via the Council's electronic tendering portal ProContract. Organisations not already registered should follow this link (https://procontract.due-north.com/Register) to register free of charge, ensuring unrestricted and full direct access to all the tender documentation.

Future scope of services:

Over the course of the contract, mutually beneficial collaboration projects may be undertaken that may require works to be undertaken across a wider geographical area in partnership with adjacent authority areas or in partnerships with any of the Lincolnshire District Councils. For the avoidance of doubt, these contracts will remain solely between Lincolnshire County Council and the successful contractors for each Lot, with schemes authorised in line with procedures detailed within the tender documentation.

Lots:

For the avoidance of doubt. Candidates may express an interest in one lot only.

VI.4)Procedures for review
VI.4.1)Review body
Legal Lincolnshire
Lincoln
LN1 1YN
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Detailed in the procurement documentation

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
28/09/2018