United Kingdom-Lincoln: Construction work
Section I: Contracting authority
Main address: https://www.lincolnshire.gov.uk/
Address of the buyer profile: https://www.lincolnshire.gov.uk/procurement
Section II: Object
2183 Lincolnshire County Council — Highways 2020 Term Contract
The Council is looking to procure 3 partners to deliver a comprehensive and wide ranging highways maintenance contract to replace the current Lincolnshire Highways Alliance which is due to reach full term on the 31.3.2020. The procurement includes 3 lots:
Lot 1: Highway Works;
Lot 2: Traffic Signals;
Lot 3: Professional Services.
The contract term for each lot will be 6 years starting from the 1.4.2020 with the opportunity to extend the contract for an additional 6 years to a maximum term of 12 years.
Full details of the requirements are included in the procurement documentation.
The Council requires a partner to assist the Council in the provision of the highway service so that the authority can meet its obligations and statutory duties. The provision of service is anticipated to initially include but not limited to:
— minor repairs: respond to minor maintenance, potholes and general defects on the highway in accordance with response times,
— 24 hour emergency response: fast response service to deal with highway related incidents,
— winter service provision: labour provision for pre-salting of the highway network,
— drainage cleansing and landscape maintenance — gully cleansing, grass cutting and tree works,
— surfacing schemes (including surface treatments): patching and surfacing, surface dressing, micro asphalt and slurry sealing,
— structure maintenance: bridge replacement and repair schemes,
— street lighting: routine maintenance cleaning and replacement with emergency response,
— Countryside service: repair and maintenance of public rights of way,
— Construction schemes: various disciplines.
The initial term is for a period of 6 years (72 months). Options are available to extend the contract of a further period of 6 X 1 years giving a maximum potential term of 12 years (144 months)
The extension block options are defined in the procurement documentation.
Selection criteria will be based on economic and financial standing and technical and professional ability in the following areas:
— relevant experience,
— managing change,
— managing cost,
— managing public expectations,
— collaborative working,
— supply chain management.
The top 5 highest scoring candidates will be invited to submit initial tenders. The tenders received will be evaluated in line with the stated evaluation criteria (detailed in the procurement documentation) at which point the top 3 highest scoring tenders will go on to be negotiated with bidders. Those tenders not in the top three will be rejected, and will not be considered further.
Further information is set out in the procurement documentation within the Selection Questionnaire.
The project is not currently being financed by EU funds. However, LCC anticipates that EU funds may be accessed over the course of the contract term.
It is proposed lot 1 contract will be based on NEC4 Term Service contract (June 17) option C — target contract with price list.
The Council requires a partner to assist the Council in the provision of the highways service so that the authority can meet its obligations and statutory duties. The provision of service is anticipated to initially include but not limited to:
— core maintenance activities: attendance to and clearance of traffic signal faults, emergency response to repair damage and defects deemed to be unsafe, changes to controller configurations, temporary switch offs and switch on for third parties, installation cleaning, installation safety checks, Installation condition assessments, checking broadband and mobile phone connectivity, maintenance of a Tidal Flow system, temporary traffic management for traffic signal works, deployment of an emergency generator during periods of extended power loss at priority locations,
— Capital Improvement Schemes: full replacement of worn out traffic signal installations, partial refurbishment of traffic signal installations, new traffic signal installations for LCC Capital improvement schemes (including section 278 schemes)
— Contractors Design: electrical design for traffic signal installations and cable systems, traffic management schemes for traffic signal operations full details of the requirements are included in the procurement documentation.
— managing Change,
— collaborative working.
The top 5 highest scoring candidates will be invited to submit initial tenders. The tenders received will be evaluated in line with the stated evaluation criteria (detailed in the procurement documentation) at which point the top 3 highest scoring tenders will go on to be negotiated with Bidders. Those tenders not in the top three will be rejected, and will not be considered further.
It is proposed lot 2 contract will be based on NEC4 Term Service contract (June 2017) Option C — target contract with price list.
— design services: provision of management and design staff (civil engineers — all disciplines, transportation specialists, cost engineers, drainage specialists, traffic signal specialists rail planning specialist, environmental specialists, Waste disposal, quantity surveying, Urban design, topographical surveying and project management),
— carrying out professional services in relation to (civil engineering, development planning, asset management and monitoring, environmental, conversation and archaeological studies, building and property services, provide expertise in digital technology, complete design packages for both major and minor schemes, maintain and manage LCCs traffic models including traffic data collection Full details of the requirements are included in the procurement documentation.
The top 5 highest scoring candidates will be invited to submit initial tenders. The tenders received will be evaluated in line with the stated evaluation criteria (detailed in the procurement documentation) at which point the top 3 highest scoring tenders will go on to be negotiated with bidders. Those tenders not in the top 3 will be rejected, and will not be considered further.
It is proposed lot 3 contract will be based on an NEC4 Professional Services contract (June 2017) with Term Service options.
Section III: Legal, economic, financial and technical information
Criteria as stated in the procurement documents
Section IV: Procedure
Section VI: Complementary information
Approximately anywhere between April 2024 to April 2030 depending on the utilisation of contract extension options.
The council intends to negotiate on the areas identified in below.
(a) depot strategy;
(b) winter service;
(c) reactive service;
(d) highways recycling;
(e) commercial terms.
(b) reactive service;
(c) commercial terms.
(a) office location strategy;
(b) person specification;
The Council does not intend to negotiate on the following issues for all lots:
— The NEC core clauses and options, the scope and the pricing mechanisms for all other areas of the service not detailed above,
— The Council reserves the right to adjust the areas detailed above and, in advance of submitting the Invitation to Negotiate (ITN). Any adjustments will be informed by Initial Tenders received. Final details of the negotiation areas shall be included within the ITN documentation.
It is anticipated that TUPE will apply. Further detail are available within the tender documents pensions.
The Council will require the successful bidder to adhere to the principles contained in the Best Value Authorities Staff Transfers (Pensions) Direction 2007 for staff that are transferring. Further details are available within the tender documents.
The procurement will be conducted via the Council's electronic tendering portal ProContract. Organisations not already registered should follow this link (https://procontract.due-north.com/Register) to register free of charge, ensuring unrestricted and full direct access to all the tender documentation.
Future scope of services:
Over the course of the contract, mutually beneficial collaboration projects may be undertaken that may require works to be undertaken across a wider geographical area in partnership with adjacent authority areas or in partnerships with any of the Lincolnshire District Councils. For the avoidance of doubt, these contracts will remain solely between Lincolnshire County Council and the successful contractors for each Lot, with schemes authorised in line with procedures detailed within the tender documentation.
For the avoidance of doubt. Candidates may express an interest in one lot only.
Detailed in the procurement documentation