Dienstleistungen - 428975-2019

12/09/2019    S176    Services - Contract award notice - Open procedure 

United Kingdom-Leicester: Archive services

2019/S 176-428975

Contract award notice

Results of the procurement procedure

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Leicester City Council
Postal address: Bosworth House, 9-15 Princess Road West
Town: Leicester
NUTS code: UKF21 Leicester
Postal code: LE1 6TH
Country: United Kingdom
Contact person: Mrs Rebecca Cowan
E-mail: rebecca.cowan@leicester.gov.uk
Telephone: +44 1164541272

Internet address(es):

Main address: http://www.leicester.gov.uk

Address of the buyer profile: http://www.leicester.gov.uk

I.2)Information about joint procurement
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Storage and Scanning of Documents

Reference number: 0541GSFIN
II.1.2)Main CPV code
92512000 Archive services
II.1.3)Type of contract
Services
II.1.4)Short description:

Leicester City Council needs to re-tender the secure storage of records and on request a scanning service as the current contracts expire in September 2019. The requirement is for both the secure storage of Leicester City Council records and an on-request scanning service which will be able to offer, both on-demand and project related document conversion services. The supplier will provide all supporting services for both file level and box level indexed records, to identify, review, retrieve and destroy files through pre-defined retention schedules following a review by Leicester City Council.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Lowest offer: 800 000.00 GBP / Highest offer: 1 000 000.00 GBP taken into consideration
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
79999100 Scanning services
II.2.3)Place of performance
NUTS code: UKF21 Leicester
II.2.4)Description of the procurement:

Leicester City Council needs to re-tender the secure storage of records and on request a scanning service as the current contracts expire in September 2019.

The requirement is for both the secure storage of Leicester City Council records and an on-request scanning service which will be able to offer, both on-demand and project related document conversion services.

The supplier will provide all supporting services for both file level and box level indexed records, to identify, review, retrieve and destroy files through pre-defined retention schedules following a review by Leicester City Council.

The supplier will work closely with Leicester City Council and their current supplier to produce a methodology and project plan within agreed timescales for a seamless transition for the initial uplift and transfer of all physical corporate records (circa 23 500 different sized boxes) currently held with the incumbent supplier and where necessary the new supplier will provide additional staffing resource to support the completion of this within a timely manner as agreed in the exit strategy with the incumbent supplier.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 45
Price - Weighting: 55
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 109-265865
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: 0541GSFIN
Title:

Storage and Scanning of Documents

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
10/09/2019
V.2.2)Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Stor-a-File Ltd
Postal address: Unit 5 Wanlip Industrial Estate
Town: Syston
NUTS code: UKF21 Leicester
Postal code: LE7 1PD
Country: United Kingdom
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Lowest offer: 800 000.00 GBP / Highest offer: 1 000 000.00 GBP taken into consideration
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Leicester City Council
Town: Leicester
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
10/09/2019