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Services - 429512-2017

28/10/2017    S208    European Court of Auditors - Services - Contract notice - Open procedure 

Luxembourg-Luxembourg: Maintenance and cleaning of the buildings of the European Court of Auditors

2017/S 208-429512

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Court of Auditors
Postal address: 12, rue Alcide de Gasperi
Town: Luxembourg
NUTS code: LU
Postal code: 1615
Country: Luxembourg
Contact person: ECA Procurement Service
E-mail: eca-procurement.service@eca.europa.eu
Telephone: +352 4398-47611
Fax: +352 4398-46667

Internet address(es):

Main address: http://www.eca.europa.eu

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3012
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Economic and financial affairs

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Maintenance and cleaning of the buildings of the European Court of Auditors.

Reference number: AO 632.
II.1.2)Main CPV code
90900000
II.1.3)Type of contract
Services
II.1.4)Short description:

This invitation to tender procedure aims to select the contractor who will be responsible for maintaining and cleaning the 3 buildings of the European Court of Auditors (K1, K2 and K3), as well as their surroundings.

II.1.5)Estimated total value
Value excluding VAT: 2 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
90910000
II.2.3)Place of performance
NUTS code: LU000
Main site or place of performance:

European Court of Auditors, 12, rue Alcide de Gasperi, L-1615 Luxembourg, LUXEMBOURG.

II.2.4)Description of the procurement:

The cleaning services to be provided are subdivided into programmes:

— general programme for cleaning work (group I) — offices, conference/meeting/training rooms, toilets/showers/changing rooms, canteens/cafeterias/kitchens/kitchenettes, specific rooms, parking areas/unloading bays/exterior areas, access areas, etc.,

— specific programme for cleaning work (group II) — cleaning windows, blinds and facades and clearing ice and snow,

— ad hoc cleaning services (group III) — this relates to services which may be requested at any time, in addition to those carried out as part of groups I and II, in line with requirements.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: general budget of the European Union.
II.2.14)Additional information

The planned start date for the contract is 1.3.2018, provided the contract is signed by both parties by this date.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

tenderers must meet the selection criteria. To do so, they must have the legal, financial, economic, technical and professional capacity to carry out the tasks envisaged under this contract. Tenderers and any subcontractors must demonstrate that they are not in any of the situations described in Articles 106 and 107 of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25.10.2012 on the financial rules applicable to the general budget of the Union and repealing Council Regulation (EC, Euratom) No 1605/2002, as amended, which would exclude them from participating in contracts financed by the budget of the European Union. As proof thereof, the tenderer must enclose with his tender a duly completed solemn declaration, dated and signed by the person authorised to represent the candidate. The tenderers selected for the contract award must provide the evidence set out in the specifications.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

candidates must have sufficient resources and financial means to perform the contract. To satisfy this requirement, they must demonstrate that both their overall turnover and their turnover for building cleaning services over the last 3 financial years (2016, 2015 and 2014) average 1 000 000 EUR per year. As proof thereof, the tenderer must enclose with his tender a duly completed solemn declaration, dated and signed by the person authorised to represent the candidate. The tenderers selected for the contract award must provide the evidence set out in the specifications.

Minimum level(s) of standards possibly required:

tenderers must demonstrate that both their overall turnover and their turnover for building cleaning services over the last 3 financial years (2016, 2015 and 2014) average 1 000 000 EUR per year.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

1. list of similar services provided over the last 3 years for 3 different clients [title and recipients of services provided, start and end dates, surface areas worked on (in m2), value of the contract, number of technical staff involved].

Where the recipient of the services was a contracting authority, tenderers shall furnish proof thereof in the form of certificates issued or countersigned by the appropriate body;

2. statement as to the tenderer's average annual manpower and that of any sub-contractors over the last 3 years;

3. the tenderer must demonstrate that he is capable of providing the service in an environmentally friendly manner. In particular, he must demonstrate that his staff are given regular training on the environmental effects of cleaning activities, and that environmental legislation and requirements are complied with.

Minimum level(s) of standards possibly required:

1. at least 3 projects for 3 different clients, each with a duration of at least 6 months and a minimum surface area of 25 000 m2,

2. an average, over the last 3 years, of at least double the minimum number of technical staff required for this contract (see specifications, part B, point 10.2);

3. environmental management system (such as an EMAS system or standard ISO 14001 or equivalent). All other means of proof of equivalent environmental management measures taken by the tenderer will also be accepted.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 07/12/2017
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 12/12/2017
Local time: 17:00
Place:

European Court of Auditors, bâtiment de réception K3, rue Tony Rollman, L-1468 Luxembourg-Kirchberg, LUXEMBOURG.

Information about authorised persons and opening procedure:

tenderers or their representative wishing to attend the opening of tenders should confirm this in writing (e-mail: eca-procurement.service@eca.europa.eu) by 11.12.2017 (12:00) at the latest, and must provide their due authorisation to represent their company or the consortium. 1 person per company/consortium may attend.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

A new invitation to tender should be published in 4 years time.

VI.2)Information about electronic workflows
VI.3)Additional information:

In order to enable companies to better assess the nature and scale of the contract, site visits are planned for 9.11.2017 (10:00) and 14.11.2017 (10:00) (meeting point in the entrance hall of building K3 of the European Court of Auditors, 12, rue Tony Rollman, L-1468 Luxembourg-Kirchberg, LUXEMBOURG). Service providers wishing to attend a site visit should confirm this via e-mail (eca-procurement.service@eca.europa.eu) before 16:00 on the day prior to the visit.

Requests for additional information must be sent via the 'Create a question' link in the 'Questions and Answers' tab on the corresponding TED eTendering page (https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3012). Where applicable, the additional information and the aforementioned information shall be published on this site. Tenderers are advised to register in the eTendering application in order to receive notifications regarding the contract. No replies will be given to requests for additional information received less than 5 working days before the closing date for delivery of tenders.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address: http://curia.europa.eu/

VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Town: Strasbourg
Postal code: 67001
Country: France
Telephone: +33 388172313

Internet address: http://ombudsman.europa.eu/

VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

within 2 months of the tenderer being notified of the award decision or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: European Court of Auditors, Procurement Service
Postal address: 12, rue Alcide de Gasperi
Town: Luxembourg
Postal code: 1615
Country: Luxembourg
E-mail: eca-procurement.service@eca.europa.eu
Telephone: +352 4398-47611
Fax: +352 4398-46955

Internet address: http://www.eca.europa.eu

VI.5)Date of dispatch of this notice:
18/10/2017