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Services - 430725-2015

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This notice has been cancelled by:  53348-2016
08/12/2015    S237

United Kingdom-Sunderland: Lift-maintenance services

2015/S 237-430725

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Sunderland City Council
Postal address: Civic Centre, Burdon Road
Town: Sunderland
Postal code: SR2 7DN
Country: United Kingdom
For the attention of: Brian Henderson
E-mail: brian.henderson@sunderland.gov.uk
Telephone: +44 1915612363

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: Durham County Council
Country: United Kingdom

Official name: Gateshead Council
Country: United Kingdom

Official name: Hartlepool Borough Council
Country: United Kingdom

Official name: Newcastle City Council
Country: United Kingdom

Official name: North Tyneside Council
Country: United Kingdom

Official name: Northumberland County Council
Country: United Kingdom

Official name: Redcar and Cleveland Borough Council
Country: United Kingdom

Official name: Sunderland City Council
Country: United Kingdom

Official name: South Tyneside Homes
Country: United Kingdom

Official name: Your Homes Newcastle
Country: United Kingdom

Official name: Darlington Borough Council
Country: United Kingdom

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
NEPO Framework for the Provision of Lift, Escalator and Related Equipment Maintenance, Refurbishment and Repair.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: United Kingdom.

NUTS code UK UNITED KINGDOM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 9 000 000 and 12 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
The scope of this Framework will cover the requirements of the North East Procurement Organisation for suitably qualified and experienced lift, escalator and related equipment companies to carry out the maintenance, refurbishment and repair of such equipment primarily across the North East Region.
The types of building in which the services may be carried out includes but is not limited to the following: Education including Primary and Secondary Schools, Universities and Colleges of Further Education and Training establishments. Leisure Recreation and Culture, Health, Library, Fire, Ambulance and Police, Day-care, Nursery care, Social care, Social Housing, Assisted Housing, Elderly Homes, Specialist facilities, Transport Depots, Park and Ride, Bus Stations, Recycling facilities, Offices and other operational, industrial and commercial buildings.
The specific projects that may be procured under this Framework cannot be clearly defined at this stage. However an indicative list of the authorities who have committed on a non-contractually binding basis to use the Framework is shown above.
The tender will be conducted via the online NEPO portal.

You must register as a supplier on the NEPO ProContract system to participate at the following link — https://www.qtegov.com/procontract/supplier.nsf/frm_supplier_registration_wizard_introduction?openform

Expression of Interest:

Suppliers will be required to express an interest in this opportunity on ProContract. Suppliers will then be granted access to the tender documentation. Guidance on how to express an interest is at the following link: https://www.qtegov.com/systems/nepocms.nsf/vLiveDocs/8144FBFBA28C5E7C80257B0400322D73?Open Document

Please note: registering on ProContract and expressing an interest does not mean that you have bid for the framework; this is only the beginning of the process. Once the above steps are complete you will be required to complete and submit the tender documentation.
If you have any questions with using the portal please contact the portal help-desk on +44 1912613940.
II.1.6)Common procurement vocabulary (CPV)

50750000 Lift-maintenance services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lifts and Related Equipment
1)Short description
2)Common procurement vocabulary (CPV)

50750000 Lift-maintenance services

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Escalators
1)Short description
2)Common procurement vocabulary (CPV)

50750000 Lift-maintenance services

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The contracting authority reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contract performance conditions may relate in particular to economic, innovation-related, environmental, social or employment related considerations.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Applicants technical capacity to deliver the contract shall be assessed in accordance with Regulation 58 of the Public Contract Regulations 2015.
Minimum level(s) of standards possibly required:
Minimum levels of technical capacity are set out in full in the Business Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 60

2. Quality. Weighting 40

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
A39B-ZSSMKW, NEPO Contract Reference NEPO408
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 045-077688 of 5.3.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 22.1.2016 - 12:00
IV.3.4)Time limit for receipt of tenders or requests to participate
22.1.2016 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Call-off contracts awarded under the Framework may be to deliver schemes funded by ERDF or other funding organisations. No such schemes have been identified at the time of publishing this contract notice.
VI.3)Additional information
The following contracting authorities have already committed on a non-contractually binding basis:
— Darlington Borough Council;
— Durham County Council;
— Gateshead Council;
— Hartlepool Borough Council;
— Newcastle City Council;
— North Tyneside Council;
— Northumberland County Council;
— Redcar and Cleveland Borough Council;
— Sunderland City Council;
— South Tyneside Homes;
— Your Homes Newcastle.

The agreement will be available for use by all NEPO Members. A list of member organisations is available at: www.nepoportal.org

This agreement will also be made available to all current and future NEPO Associate Members. A list of current NEPO Associate Members is available at: https://www.qtegov.com/systems/nepocms.nsf/vLiveDocsTitle/Current%20Associate%20Members

NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services.

Please see the following websites for further details: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

http://www.education.gov.uk/edubase/home.xhtml

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://www.ukschoolsdirectory.net

https://www.gov.uk/find-school-in-england

http://www.educationscotland.gov.uk/scottishschoolsonline/

http://hwb.wales.gov.uk/

apps.deni.gov.uk/appinstitutes/instmain.aspx

https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development

http://unistats.direct.gov.uk/institutions/

http://www.hefce.ac.uk/workprovide/unicoll/heis/

http://www.hefce.ac.uk/workprovide/unicoll/fecs/

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

http://www.scottishambulance.com/TheService/organised.aspx

http://www.hscni.net/index.php?link=trusts

http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

https://www.gov.uk/government/organisations

http://www.northernireland.gov.uk/gov.htm

http://www.nidirect.gov.uk/local-councils-in-northern-ireland

http://www.scotland.gov.uk/Publications/2012/02/2421/1

https://www.dsdni.gov.uk/contact

https://www.dfpni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies

http://www.ons.gov.uk/ons/publications/re-reference-tables.html?edition=tcm%3A77-336664

http://www.police.uk/forces.htm

http://www.police-information.co.uk/index.html

http://www.psni.police.uk/index.htm

http://www.scottish.police.uk/

http://www.mcga.gov.uk/c4mca/mcga07-home.htm

http://www.fireservice.co.uk/information/ukfrs

http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland

http://www.fire.org.uk/fire-brigades.html

http://www.nifrs.org/areas-districts/

http://www.firescotland.gov.uk/your-area.aspx

http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx

http://www.oscr.org.uk/

http://www.idea.gov.uk/idk/core/page.do?pageId=7175736

http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx

http://www.sell2wales.gov.uk/Search/search_Auth.aspx

http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644

Organisations wishing to access NEPO agreement will be required to register as a NEPO Associate Member in the first instance.

Further information can be found at: https://www.qtegov.com/systems/nepocms.nsf/vLiveDocsTitle/OJEU%20Framework%20Permissible%20Users

The contracting authority does not bind itself to accept any tender and is not liable for any costs incurred by those expressing an interest or tendering for this opportunity.
As part of the tender process the Council intends to hold a tender clarification briefing on 17.12.2015, arrive from 14:15 ready for a 14:30 start. The venue will be Committee Room 2. Sunderland City Council, Civic Centre, Burdon Road, Sunderland.

You should confirm your intention to attend this briefing direct to brian.henderson@sunderland.gov.uk

Attendance at the briefing is not a mandatory part of the tender process but is recommended.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the framework agreement is communicated to tenderers to provide time for unsuccessful tenderers to challenge the award decision before the framework agreement is entered into. Unsuccessful tenders shall be notified by the contracting authority as soon as possible after the decision is made as to the reasons why they were unsuccessful. Where the tenderer considers that the contracting authority has acted in breach of the Public Contracts Regulations 2015 (‘the Regulations’) and that, as a result, the tenderer has suffered, or risks suffering, loss or damage, the tenderer may bring proceedings against the contracting authority under the Regulations. Proceedings must be brought in the High Court and are subject to time limits: within 30 days of the date upon which the tenderer knew, or ought reasonably to have become aware, of the grounds for challenge.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: The Council of the City of Sunderland
Postal address: Corporate Procurement Team, Glenda Malone, Civic Centre, Burdon Road
Town: Sunderland
Postal code: SR2 7DN
Country: United Kingdom

VI.5)Date of dispatch of this notice:
3.12.2015