Services - 430887-2014

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19/12/2014    S245

Luxembourg-Luxembourg: EIB - Technical Assistance to the Zambia Water and Sanitation Project

2014/S 245-430887


Location: Zambia

 1.Reference code

TA2013008 ZM IF3

Restricted international tender

Cotonou Partnership Agreement

Bridging Facility of 11th European Development Fund under ACP-EC Partnership Agreement
 5.Contracting Authority

European Investment Bank, 98-100, boulevard Konrad Adenauer, L-2950, Luxembourg, Grand Duchy of Luxembourg
 6.Nature of contract

Fee based
 7.Contract description

The EIB is the lead funder for the Zambia Water and Sanitation Project (the Project) which will improve the services delivered by Mulonga Water & Sewerage Company (MWSC). MWSC is a regional water company located in the Copper Belt. The overall investment budget of the Project is € 150 million and is expected to be provided by an EIB-loan (EUR 75 million), a loan from AFD (EUR 50 million), a grant from the ACP-EU Water Facility (EUR 5 million), and a contribution from the Republic of Zambia / MWSC / Other (EUR 20 million). In addition, the EIB is providing a EUR 5.7 million grant for the provision of Technical Assistance (TA) to the Project. This EUR 5.7 million grant will be used to finance the Project Implementation Consultant (PIC).
The investment project and the TA assignment will be delivered in two phases. Phase 1 will cover surveys, feasibility study, outline design, procurement of the main contracts (see below) and the start of the capacity building work by the PIC as well as detailed design by other consultants. Phase 1 starts with the appointment of the PIC and ends with the appointment of the Works Contractor(s) and is expected to take approximately 30 months. Phase 2 will cover the implementation by the Project from appointment of the Works Contractor to completion of the work and is expected to require approximately 30 months construction plus a 12 months defects period. During Phase 2 the PIC will continue to provide overall programme management and monitoring inputs as well as completion of the capacity building work.
The results to be achieved by the PIC from the Assignment are:
1. Programme management and monitoring. The implementation of the project is monitored and managed in a professional and effective way so that MWSC are able to pro-actively manage the time, cost and quality of implementation and effectively liaise with stakeholders. This requires the PIC to design and implement an ongoing programme management and monitoring process.
2. Reduction of NRW. Design effective and appropriate systems and processes for the long term management of NRW and assist MWSC in implementing such systems and processes. This will include both physical leakage and commercial NRW as well as a substantial leakage control programme to reduce the current high level of physical leakage.
3. Extension of services to Peri-Urban areas. Design and implement an effective, sustainable and affordable approach for the planning, design and construction and the future management of water and sanitation systems in Peri-Urban areas.
4. Infrastructure improvements. Provide robust information about current MWSC assets, water resources and community attitudes and then prepare feasibility studies and outline designs for the required infrastructure investments. This is likely to include managing a comprehensive groundwater survey, willingness and ability to pay survey and supervision of detailed design by other consultants (and may include carrying out detailed designs).
5. Procurement. The current project design is based on development of outline designs by the PIC followed by:
• Detailed design of civil works and pipelines by consultants to be appointed in Phase 1
• Construction of the works by a mixture of FIDIC Red Book contract(s) for civil works and pipelines and FIDIC Yellow Book contract(s) for water treatment works.
• Supervision of construction by consultants to be appointed in Phase 1
The PIC will assist MWSC with the procurement of the three groups of contracts listed above and will be responsible for producing bidding documents and managing the procurement processes.
6. Capacity building. Provide a comprehensive analysis of the current organisational strengths and weaknesses of MWSC and design a Business Improvement Programme to be implemented by MWSC that will provide strong systems, processes and people for all MWSC’s operational functions.
The core team of experts is likely to consist of a Team Leader, an Institutional Specialist, a Procurement Specialist and a Water and Sanitation Specialist. The core team shall be supported by short term experts having expertise in, but not limited to: programme management and monitoring; engineering planning and design; socio-economics and community structures; water company management, operational, financial, asset management and customer management expertise; change and transformation management; training; and procurement. Bidders’ proposed staffing will need to include experts who have experience of both working for a water company as well as experience of working in a similar environment to Zambia.
 8.Indicative budget

Maximum up to EUR 5,700,000
 9.Intended timing of publication of the procurement notice

February 2015
 10.Additional information

 11.Legal basis

ACP-EC Partnership Agreement signed in Cotonou on 23 June 2000, as amended, and Council Regulation 2013/759/EU of 12 December 2013 regarding transitional EDF management measures from 1 January 2014 until the entry into force of the 11th European Development Fund.


There must be a minimum period of 30 calendar days between the publication of this contract forecast and the publication of the corresponding procurement notice.

No applications or requests for information should be sent at this stage.