Services - 432539-2019

16/09/2019    S178

Luxembourg-Luxembourg: Translation Services into German

2019/S 178-432539

Contract notice


Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: European Parliament
Postal address: Directorate-General for Translation, Plateau de Kirchberg BP 1601
Town: Luxembourg
Postal code: 2929
Country: Luxembourg
Contact person: Stephane Vivard
Internet address(es):
Main address:
Address of the buyer profile:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the following address:
Official name: European Parliament
Postal address: Mr Stéphane Vivard, Konrad Adenauer Building, Office 00D001
Town: Luxembourg
Postal code: 2929
Country: Luxembourg
Contact person: Stephane Vivard
Internet address(es):
Main address:
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Translation Services into German

Reference number: TRA/DE/2019
II.1.2)Main CPV code
79530000 Translation services
II.1.3)Type of contract
II.1.4)Short description:

The European Parliament acting as the Contracting Authority on behalf of the European Court of Auditors, the European Economic and Social Committee and the Committee of the Regions has decided to issue this invitation to tender to conclude framework contracts (FWC) for the supply of translation services of monolingual and multilingual source language documents from English or French or Italian or Spanish into German.

The FWC shall enter into force on 1.1.2020 or on the date on which it is signed by the last contracting party, and shall run until the end of 2020. The maximum duration of a framework contract will be 5 years.

The signature of a FWC does not constitute an obligation to outsource any translation assignments under that agreement.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.3)Place of performance
II.2.4)Description of the procurement:

Estimated maximum volumes of standard pages to be translated per year (non-contractually binding)

European Parliament 40 000

European Court of Auditors 2 500

European Economic and Social Committee 4 000

European Committee of the Regions 2 500

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The FWC shall be renewed tacitly on an annual basis, but its duration may not exceed five years, unless one of the parties objects thereto by registered letter sent at least three months before the expiry of the initial duration or before each an annual renewal date. Such renewal shall not entail any modification or deferment of existing obligations.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Successful Tenderers will be ranked in accordance with the award criteria (see chapter 15 of the specifications).

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The Tenderer must submit together with the tender documents listed in Annexes XIV and XV of the specifications.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

See the draft contract and the specifications

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
In the case of framework agreements, provide justification for any duration exceeding 4 years:

This specificity stems from the EP legislative term, which runs for five years, and the fact that historically the penultimate year of the 5-year legislative cycle is the busiest period for translation demand and therefore for outsourcing of translations.

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 28/10/2019
Local time: 23:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 05/11/2019
Local time: 10:00

Will be communicated at a later date.

Information about authorised persons and opening procedure:

Only one representative may attend. Tenderers failing to give notification no later than 7 working days before the opening will automatically be refused access to the opening. The name of the person attending the opening of the tenders must be given in the notification.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

Deadline for receiving requests for additional information: 21.10.2019 at 12:00.

Deadline for sending replies to requests for additional information: 25.10.2019.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the Court of Justice of the European Union
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 433766
Internet address:
VI.4.4)Service from which information about the review procedure may be obtained
Official name: General Court of the Court of Justice of the European Union
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 433766
Internet address:
VI.5)Date of dispatch of this notice: