Legal Basis:
Regulation (EU, Euratom) No 2018/1046
Section I: Contracting authority
I.2)Information about joint procurement
I.3)CommunicationAdditional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the following address:
I.4)Type of the contracting authorityEuropean institution/agency or international organisation
I.5)Main activityGeneral public services
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Translation Services into German
Reference number: TRA/DE/2019
II.1.2)Main CPV code79530000
II.1.3)Type of contractServices
II.1.4)Short description:
The European Parliament acting as the Contracting Authority on behalf of the European Court of Auditors, the European Economic and Social Committee and the Committee of the Regions has decided to issue this invitation to tender to conclude framework contracts (FWC) for the supply of translation services of monolingual and multilingual source language documents from English or French or Italian or Spanish into German.
The FWC shall enter into force on 1.1.2020 or on the date on which it is signed by the last contracting party, and shall run until the end of 2020. The maximum duration of a framework contract will be 5 years.
The signature of a FWC does not constitute an obligation to outsource any translation assignments under that agreement.
II.1.5)Estimated total value
II.1.6)Information about lotsThis contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performanceNUTS code: LU
II.2.4)Description of the procurement:
Estimated maximum volumes of standard pages to be translated per year (non-contractually binding)
European Parliament 40 000
European Court of Auditors 2 500
European Economic and Social Committee 4 000
European Committee of the Regions 2 500
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 12
This contract is subject to renewal: yes
Description of renewals:
The FWC shall be renewed tacitly on an annual basis, but its duration may not exceed five years, unless one of the parties objects thereto by registered letter sent at least three months before the expiry of the initial duration or before each an annual renewal date. Such renewal shall not entail any modification or deferment of existing obligations.
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
Successful Tenderers will be ranked in accordance with the award criteria (see chapter 15 of the specifications).
Section III: Legal, economic, financial and technical information
III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registersList and brief description of conditions:
The Tenderer must submit together with the tender documents listed in Annexes XIV and XV of the specifications.
III.1.2)Economic and financial standingSelection criteria as stated in the procurement documents
III.1.3)Technical and professional abilitySelection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
See the draft contract and the specifications
III.2.3)Information about staff responsible for the performance of the contractObligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureOpen procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing systemThe procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
In the case of framework agreements, provide justification for any duration exceeding 4 years:
This specificity stems from the EP legislative term, which runs for five years, and the fact that historically the penultimate year of the 5-year legislative cycle is the busiest period for translation demand and therefore for outsourcing of translations.
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participateDate: 28/10/2019
Local time: 23:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tendersDate: 05/11/2019
Local time: 10:00
Place:
Will be communicated at a later date.
Information about authorised persons and opening procedure:
Only one representative may attend. Tenderers failing to give notification no later than 7 working days before the opening will automatically be refused access to the opening. The name of the person attending the opening of the tenders must be given in the notification.
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
Deadline for receiving requests for additional information: 21.10.2019 at 12:00.
Deadline for sending replies to requests for additional information: 25.10.2019.
VI.4)Procedures for review
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained VI.5)Date of dispatch of this notice:09/09/2019
