Supplies - 432754-2017

31/10/2017    S209

United Kingdom-Edinburgh: Floor cleaners

2017/S 209-432754

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: The City of Edinburgh Council
Postal address: Waverley Court, 4 East Market Street
Town: Edinburgh
NUTS code: UKM75 Not specified
Postal code: EH8 8BG
Country: United Kingdom
Contact person: Paul Bell
Telephone: +44 1315294569
Internet address(es):
Main address:
Address of the buyer profile:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Framework for the Supply and Maintenance of Cleaning Equipment 2017-2021.

Reference number: CT2322
II.1.2)Main CPV code
39831300 Floor cleaners
II.1.3)Type of contract
II.1.4)Short description:

Supply and maintenance of a variety of electric (battery and 240V mains) vacuum cleaners, ride-on scrubbers, polishers, pressure washers, steam cleaners, high speed buffers and carpet cleaners required over the next four years.

II.1.5)Estimated total value
Value excluding VAT: 400 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
39713430 Vacuum cleaners
39713431 Accessories for vacuum cleaners
39831300 Floor cleaners
II.2.3)Place of performance
NUTS code: UKM75 Not specified
Main site or place of performance:


II.2.4)Description of the procurement:

A variety of electric (battery and 240V mains) vacuum cleaners, ride-on scrubbers, polishers, pressure washers, steam cleaners, high speed buffers and carpet cleaners together with planned maintenance and on-call repair service required over the next four years.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Warranty / Weighting: 30
Quality criterion - Name: Safety Features / Weighting: 20
Quality criterion - Name: Quality Assurance / Weighting: 20
Quality criterion - Name: The Environment / Weighting: 15
Quality criterion - Name: Fair Work Practices / Weighting: 10
Quality criterion - Name: Community Benefits / Weighting: 5
Quality criterion - Name: Overall Quality — Sub-criteria Breakdown above / Weighting: 40 / Weighting: 40
Price - Weighting: 60
II.2.6)Estimated value
Value excluding VAT: 400 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Framework to be retendered to coincide with expiry of this framework.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

As described in the contract documents.

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 29/11/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 30/03/2018
IV.2.7)Conditions for opening of tenders
Date: 29/11/2017
Local time: 12:00


Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

42 months.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Following agreement of the City of Edinburgh Council's Sustainable Procurement Policy, there is a requirement that Council contracts consider an approach which recognises sustainability — in particular the application of social, environmental and economic benefits from procurement.

The following link provides for further information on community benefits in procurement:

Example of such benefits may include; employability initiatives such as work experience, training, internships, apprenticeships, community engagement and enhancement, e.g; the improvement of local community facilities, opportunities through the supply chain for third sector suppliers and social enterprises and other aspects around volunteering, engagement with community groups, use of community venues and other services, etc. Other information is available from the following sites; and

In line with the policy and with regards to this contract specifically, please provide details of how your organisation intends to meet the Councils desire to award a contract which secures additional community benefits during the delivery and execution of this contract? (see Appendix 1 below for examples of Community Benefits). Your response should outline all community benefits that your organisation can offer the council through your approach to service delivery.

Bidders should be aware that only those community benefits which relate to the subject matter of the contract itself can be taken into account in the contract evaluation. Although the judgement of relevance is a matter for the City of Edinburgh Council, an innovative approach to how those benefits relate to the subject matter is encouraged.

Your response should include full details of:

— benefits offered which you will bring to this contract, how these will be managed and monitored and how you will ensure successful delivery;

— how they contribute towards the requirements of this contract and the identified outcomes;

— evidence used to inform your approach;

— further details of your plan for delivering these benefits as part of overall delivery.

(SC Ref:516581)

Download the ESPD document here:

VI.4)Procedures for review
VI.4.1)Review body
Official name: The City of Edinburgh Council
Postal address: Waverley Court, 4 East Market Street
Town: Edinburgh
Postal code: EH8 8BG
Country: United Kingdom
Telephone: +44 1314693922
Internet address:
VI.5)Date of dispatch of this notice: