Supplies - 432887-2019

16/09/2019    S178

United Kingdom-Caerphilly: Cleaning products

2019/S 178-432887

Prior information notice

This notice is for prior information only


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: National Procurement Service (Welsh Government)
Postal address: T’yr Afon, Bedwas Road
Town: Caerphilly
Postal code: CF83 8WT
Country: United Kingdom
Internet address(es):
Main address:
Address of the buyer profile:
I.2)Information about joint procurement
The contract is awarded by a central purchasing body
Additional information can be obtained from the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Cleaning Materials and Washroom Services

Reference number: NPS-CFM-0099-19
II.1.2)Main CPV code
39830000 Cleaning products
II.1.3)Type of contract
II.1.4)Short description:

Supply of cleaning and janitorial materials and apparatus and the provision of washroom and air freshener services.

II.1.5)Estimated total value
Value excluding VAT: 12 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
39830000 Cleaning products
98341130 Janitorial services
39525800 Cleaning cloths
39224300 Brooms and brushes and other articles for household cleaning
39800000 Cleaning and polishing products
24959000 Aerosols and chemicals in disc form
39224000 Brooms and brushes and other articles of various types
39514300 Roller towels
33763000 Paper hand towels
33760000 Toilet paper, handkerchiefs, hand towels and serviettes
19640000 Polythene waste and refuse sacks and bags
18930000 Sacks and bags
39831300 Floor cleaners
39831600 Toilet cleaners
24455000 Disinfectants
24000000 Chemical products
39812300 Polishing waxes
39525810 Polishing cloths
39811100 Air freshener
39811110 Air freshener dispensers
39721320 Air dryers
39831700 Automatic soap dispensers
33711900 Soap
II.2.3)Place of performance
II.2.4)Description of the procurement:

The purpose of this notice is to notify the market of this forthcoming proposed tender opportunity for the supply and distribution of cleaning and janitorial materials and apparatus and the provision of washroom and air freshener services which is being conducted by the National Procurement Service for Wales (NPS).

The NPS acts on behalf of the public sector in Wales to deliver value for money from the procurement of common and repetitive goods and services 'once for Wales'.

The NPS on behalf of the Welsh public sector wishes to establish a collaborative framework agreement for the cleaning materials/apparatus and washroom/air freshener services. This framework will be replacing the current NPS cleaning and janitorial materials framework (NPS-CFM-0026-15) and the NPS cleaning services framework (NPS-CFM-0008-14). The new combined framework will be made available to use by all NPS customers.

The lotting structure of this framework is yet to be confirmed however key areas are likely to include but are not limited to:

— general cleaning and janitorial materials

— bulk cleaning materials

— washroom services

— air freshener services

It is anticipated that the duration of this framework agreement will be for 24 months with an option to extend for up to further 24 months.

The NPS will be engaging closely with potential bidders during the procurement process to create suitable and cost-effective solutions for its customers.

The NPS is striving to develop a vibrant Welsh economy capable of delivering strong and sustainable economic growth by providing opportunities for everyone in Wales. Sustainable development means ensuring that our actions contribute in the round to social, economic, and environmental well-being now and in the future; improving the environment, building stronger communities, reducing social exclusion and poverty and encouraging the development of the economy.

The commitment to deliver 'Community Benefit' outcomes from our procurement activity is designed to ensure that wider social and economic issues are taken into account when spending public money. The intention is to achieve the very best value for money in the widest sense. Consequently, community benefit clauses will be considered as part of the proposed procurement as core or non-core or a combination of both to address socio-economic and/or environmental issues.

Further information will be provided once an OJEU contract notice is issued.

Expressions of interest must be made to the following e-mail address:

The NPS will not respond directly to expressions of interest but those expressing interest will be invited to a market engagement events on 23.9.2019-24.9.2019 (please see ‘V1.3 — Additional Information’ for further details).

II.2.14)Additional information
II.3)Estimated date of publication of contract notice:

Section IV: Procedure

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

NPS cleaning materials and washroom services — market engagement events

Prior to issue of the tender the NPS will be holding market engagement events as follows:

— South Wales – Welsh Government Bedwas Office – 23rd September 13.00 – 14.30,

— North Wales – Welsh Government Llandudno Junction Office – Tuesday 24th September 10.30 – 12.00.

To register your interest in either event please email:

Please note that there is a maximum of 2 places available per company at each event and that the events will only proceed if there is sufficient market interest.

Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at

(WA Ref:93718)

VI.5)Date of dispatch of this notice: