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Services - 433388-2015

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10/12/2015    S239

Belgium-Brussels: Assistance and life/invalidity insurance policy for members, delegates of the Consultative Commission on Industrial Change (CCMI), their deputies and the experts of the European Economic and Social Committee (EESC)

2015/S 239-433388

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Economic and Social Committee (EESC)
Postal address: rue Belliard 99-101
Town: Brussels
Postal code: 1040
Country: Belgium
Contact person: 'Budget and Finance' Directorate, 'Service to Members' Unit
For the attention of: Mr Gerardus Nijborg, Ms Calina Berar
E-mail: assistance-assurance@eesc.europa.eu

Internet address(es):

General address of the contracting authority: http://www.eesc.europa.eu/?i=portal.en.public-procurement

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Assistance and life/invalidity insurance policy for members, delegates of the Consultative Commission on Industrial Change (CCMI), their deputies and the experts of the European Economic and Social Committee (EESC).
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Main site or location of works, place of delivery or of performance: Brussels.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The EESC intends to enter into a contract in order to be covered by an assistance and life/invalidity insurance policy. This will provide insured parties, in the performance of their duties, with full cover for the days they attend EESC meetings or events, including any travel this would involve.
This insurance policy will cover the members, the delegates of the CCMI, their deputy members and the experts of the EESC (hereinafter referred to as 'insured parties'). It will also cover assistants authorised by the EESC, upon whom insured parties may call in the case of serious physical handicap.
The specifications concern the following areas: areas covered by assistance insurance and those covered by life/invalidity insurance.
II.1.6)Common procurement vocabulary (CPV)

66512000 Accident and health insurance services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
For information purposes, on the basis of estimates and without this being binding on the EESC, in 2014 there were 21 099 meeting days divided up in line with the participants' status and the meeting venues (Belgium, European Union and non-European Union).
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please refer to the invitation to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Please refer to the invitation to tender documents.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: please refer to the invitation to tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: please refer to the invitation to tender documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: please refer to the invitation to tender documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
please refer to the invitation to tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: please refer to the invitation to tender documents.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
Lowest price
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CESE/FIN-F1/2015/1.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
8.2.2016
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 15.2.2016 - 10:30

Place:

Jacques Delors Building, rue Belliard 99-101, 1040 Brussels, BELGIUM.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: the particulars of tenderers' representatives attending the opening session are to be sent by e-mail.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: every 4 years.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The invitation to tender documents will be available for download at the address given in point I.1.
The website will be updated regularly and it is the responsibility of tenderers to check for any updates and modifications during the tendering period.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: you can send your comments concerning the award procedure to the contracting authority specified in point I.1. If you believe there has been maladministration, you may lodge a complaint with the European Ombudsman within 2 years of the date when you became aware of the facts on which your complaint is based (see http://www.ombudsman.europa.eu). Such a complaint neither suspends this period nor opens a new period for lodging appeals. In a period of 2 months from the notification of the award decision, you may submit an appeal to the body named in point VI.4.1.

VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
30.11.2015