Services - 434258-2018

05/10/2018    S192

United Kingdom-Basingstoke: Architectural design services

2018/S 192-434258

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Basingstoke and Deane Borough Council
Postal address: Civic Offices, London Road
Town: Basingstoke
NUTS code: UKJ3 Hampshire and Isle of Wight
Postal code: RG21 4AH
Country: United Kingdom
Contact person: Julie Mahoney
Telephone: +44 1256845726
Fax: +44 1256845200

Internet address(es):

Main address:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

The Appointment of a Lead Design Consultant and Design Team for the Re-Development of Plot J (Norden House), Basing View, Basingstoke, RG21 4HG

II.1.2)Main CPV code
71220000 Architectural design services
II.1.3)Type of contract
II.1.4)Short description:

Basingstoke and Deane Borough Council (“the Council”) is seeking to appoint a lead consultant who will provide a multi-disciple professional team to provide design, project delivery support and advice for the redevelopment of Plot J (Norden House) site, located at Basing View, Basingstoke RG21 4HG.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
79415200 Design consultancy services
71324000 Quantity surveying services
71240000 Architectural, engineering and planning services
71311220 Highways engineering services
71321000 Engineering design services for mechanical and electrical installations for buildings
71334000 Mechanical and electrical engineering services
II.2.3)Place of performance
NUTS code: UKJ3 Hampshire and Isle of Wight
Main site or place of performance:


II.2.4)Description of the procurement:

The Council recently purchased the 2 storey offices, which are currently multi-let to a number of SME’s, with the express purpose of redevelopment on this important gateway site into a Grade A office provision, and now wishes to appoint a lead consultant who will provide a multi-disciple professional team to provide design, project delivery support and advice on preparing the site named above for future development. The purpose of the appointment is to design an appropriate office scheme to maximise the development potential of the site, together with appropriate car parking provision for an important gateway site facing onto Basing View. It is anticipated that the consultancy team will include but not be limited to the following services:

(a) Architectural and Design;

(b) Planning Consultant;

(c) QS, Cost Consultant and potentially an Employers Agent;

(d) Highways and Transportation Consultant;

(e) M+E Consultant.

The contract will be based on the RIBA Standard Agreement 2010: Schedules (2012 revision – RIBA Plan of Work, 2013 compatible version) and will include RIBA Work Stages 1 to 7 inclusive. The project programme includes formal client approval stages, in line with the RIBA Work Stages, which will only be varied with written agreement. The client will also retain the option to invoke project breaks at the completion of stage 3 (granting of reserved matters planning) and stage 4 (completion of full main contractor tendering). The OJEU notice states the contract length will be for a period of 3 years however due to the inclusion of project breaks as stated above the contract period may vary from between I year to up to approximately 5 years

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 20/12/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

For more information about this opportunity, please access the ProContract system at Bidders must lodge their submissions by the time and date specified in IV.2.2 above. The authority will evaluate tender submissions in accordance with the methodology set out in the procurement documents. The authority reserves the right not to award the contract, to cancel or amend the procurement process and does not bind itself to accept any tender. The authority shall not be liable under any circumstances for any costs, charges or expenses incurred by any Bidder or prospective Bidder who participates in this procurement process and accepts no liability for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed. Bidders are advised that the authority is subject to the Freedom of Information Act 2000 (FOIA) and the Environmental Impact Regulations 2004(EIR). If a Bidder considers that any of the information supplied as part of this procurement process should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The authority shall take such statements into consideration in the event that it receives a request pursuant to FOIA and/or the EIR which relates to the information provided to the interested party. However, if the information is requested the authority may be forced to disclose such documentation, irrespective of a Bidder's wishes. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response. Bidders are advised that pursuant to the Local Government Transparency Code, local authorities are also required to publish details of certain contracts, commissioned activities, purchase orders, framework agreements and any other legally enforceable agreements. The authority is also subject to the reporting requirements set out in Regulations 83 and 84 of the Public Contracts Regulations 2015. The authority reserves the right to publish details as required pursuant to the Local Government Transparency Code and the Public Contracts Regulations 2015.

VI.4)Procedures for review
VI.4.1)Review body
Official name: High Court of England and Wales
Postal address: Royal Courts of Justice, Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079477882

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: